Chapter 3361:50-77 The Graduate School

3361:50-77-01 The graduate school: vice provost and university dean of the graduate school.

(A) The vice provost and university dean of the graduate school shall, under the general supervision of the senior vice president and provost for baccalaureate and graduate education, be responsible for all matters pertaining to the supervision of graduate education within the university other than professional degrees in "Doctor of Pharmacy," "Doctor of Medicine," and "Juris DoctoiPly The all-university graduate faculty organization and the graduate council shall report to the vice provost and university dean of the graduate school. The fellows of the graduate school shall report to the vice provost and university dean of the graduate school.

(B) The senior vice president and provost for baccalaureate and graduate education may assign additional responsibilities to the vice provost and university dean of the graduate school.

Replaces: 3361:50-77-01

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 10/26/1978, 5/24/1980, 11/1/1984, 12/18/1985, 4/15/1991, 6/17/1998, 7/13/1999, 1/14/2005, 7/13/2007

3361:50-77-11 The graduate school: governance.

The all-university graduate faculty has the responsibility for determining educational policies and regulating requirements for the admission of students, their candidacy, and the awarding to them of degrees. The executive officer of the faculty is the vice provost and university dean of the graduate school, who is assisted in his/her duties by a graduate council, the members of which are chosen as representatives of the major graduate program groupings.

(A) Vice provost and university dean of the graduate school. The graduate school is headed by the vice provost and university dean of the graduate school and he/she reports directly to the senior vice president for academic affairs and provost. In this capacity, the vice provost and university dean of the graduate school will:

(1) Assume the central role in all graduate programs throughout the university, including joint graduate-professional programs but excluding professional programs leading to the "Doctor of Medicine" (college of medicine) and "Juris Doctor" (college of law) degrees. The vice provost and university dean of the graduate school will serve as coordinator to such programs; provide central administrative services; help define and maintain standards; serve as the advocate for graduate education at the university; and exercise leadership in strengthening existing graduate programs and initiating new ones to foster excellence in teaching and research.

(2) Consult with deans of colleges containing graduate programs and be advised by the graduate council.

(3) Chair meetings of the graduate council and the all-university graduate faculty. The vice provost and university dean of the graduate school is an ex-officio member of all committees of the graduate faculty.

(4) Assign and monitor departmental allocations of all graduate funds.

(5) Be consulted by the senior vice president for academic affairs and provost on decisions regarding promotion, appointment, and reappointment of members of the graduate faculty.

(6) Be responsible for interaction with the "Ohio Board of Regents" on all matters concerning graduate education (university policy).

(7) Provide leadership especially for those programs which cut across conventional departmental or college lines.

(B) University graduate faculty:

(1) The university graduate faculty shall include all faculty with full time tenure track appointments in programs offering the master's or doctoral degree.

(a) Members of the university graduate faculty shall:

(i) Have voting rights,

(ii) Be eligible for committee appointments, and

(iii) Be eligible for membership in the graduate council.

(b) Candidates seeking appointment to the university graduate faculty must be nominated by their academic graduate programs following an academic program-level peer-review process. Nominations are to be submitted by an academic program to the dean of the graduate school in the form and manner set forth in the graduate faculty status policy. Faculty members who are not nominated by their program may petition the dean of the graduate school for membership consideration.

(c) Appointment and reappointment to the university graduate faculty is subject to the following policies and procedures:

(i) The dean of the graduate school has the responsibility for making all appointments. The dean of the graduate school shall have authority to accept or refuse the recommendations of the nominating academic program. In making this determination the dean shall utilize the following criteria:

(a) The candidate must possess appropriate credentials as defined and approved by the academic program.

(b) The candidate must have demonstrated the ability to conduct and guide graduate research or other creative professional contributions at an advanced level. In addition, the candidate must be engaged currently in research, scholarship or creative professional activities that are indicative of substantive contributions to the field.

(ii) In instances of refusal, the dean of the graduate school shall provide a letter to the graduate program director articulating the basis for refusal.

(iii) All faculty appointed as university graduate faculty shall undergo review for reappointment concurrent with external program review. The process and criteria used for review and reappointment shall be the same as for the appointment process. Faculty not reappointed shall cease to be university graduate faculty.

(iv) Members of the university graduate faculty shall be appropriately identified by the graduate school.

(v) All faculty holding the title of university graduate faculty as of November 15, 2011 shall retain that status until the next external review of their programs, at which time they will be reviewed for reappointment in accordance with this rule.

(2) Role of the graduate faculty:

(a) To chair thesis and dissertation committees. Only university graduate faculty members are permitted to chair these committees.

(b) To provide leadership for graduate education and scholarly activity within each academic program.

(c) To support the mission of the graduate school, including serving on the university graduate council if elected, as outlined in paragraph (B)(4)(a) of university rule 3361: 50-77-11 of the Administrative Code.

(3) Fellows of the graduate school: the fellows of the graduate school are chosen from the university faculty in recognition of their outstanding scholarly accomplishments. Recommendation is by the fellows, and appointment is by the board of trustees for life.

(4) Graduate council:

(a) Composition of the graduate council: the graduate council shall consist of representatives from the graduate faculty, elected by the graduate faculty members of each group listed below for a period of two years.

The associate deans of the graduate school shall be non-voting, ex-officio members of the council, and in addition, one graduate student, elected by the graduate student governance association, shall be a voting member of the council. Each member of the council is instructed and empowered to appoint an alternate for attendance at meetings which he/she is unable to attend. The composition of the graduate council shall consist of one representative from each of the following:

Chair of the college of arts and sciences council on graduate affairs

College of arts and sciences associate dean for academic affairs

Humanities (college of arts and sciences)

Social/behavioral sciences (college of arts and sciences)

Natural/physical sciences (college of arts and sciences)

College of business administration

College-conservatory of music

College of design, architecture, art, and planning

College of education

College of engineering

College of medicine

College of nursing and health

College of pharmacy

College of allied health sciences

Graduate student governance association

Faculty senate (two representatives)

University libraries

Registrar's office

(b) Duties and responsibilities of the graduate council: the graduate council shall meet at regularly established times or at the request of two or more elected council members in order to consider matters pertaining to the policy of the graduate school, and to present recommendations to the faculty; it shall keep written minutes of its meetings. No observers are permitted at meetings of the graduate council unless prior permission is obtained from the council. The secretary to the council is instructed to make a special effort to inform colleges of decisions affecting them. The duties of the graduate council will be:

(i) To assist the vice provost and university dean of the graduate school in enforcing the rules and regulations of the graduate faculty.

(ii) To propose and consider measures and policies for the improvement of the graduate school.

(iii) To indicate to the vice provost and university dean of the graduate school its approval or disapproval of appointments to fellowships, assistantships, and scholarships after nomination by the departments concerned.

(iv) If called upon by the vice provost and university dean of the graduate school to assist in matters of discipline, and in deciding upon petitions of the students and staff members.

(v) To codify and publish the rules and regulations of the graduate faculty and to review the content of the "Graduate Bulletin."

(vi) To receive applications for new graduate programs. Each application should set forth the qualifications of the departmental staff desiring to offer work, its material equipment to that end, an outline of the work it proposes, and the benefits of adding the subject to the graduate curriculum. After an investigation, the council will report to the graduate faculty its approval or disapproval of the application; adoption to be by a majority vote of the graduate faculty.

(vii) To keep the faculty from which a council member is elected properly informed of the policies considered and the business transacted by the council. This will be the responsibility of the individual members of the council to the groups they represent.

(c) Board approval: It is understood that any action taken (by the graduate council and/or graduate faculty) shall be in conformity with the by-laws and rules of the board of trustees and shall be subject to the approval or disapproval of the board.

Effective: 12/1/2011
Promulgated Under: 111.15
Statutory Authority: R.C. 3361
Rule Amplifies: R.C. 3361
Prior Effective Dates: 3/16/1978, 10/20/1999, 2/14/2001, 10/21/2002, 4/18/2005, 7/13/2007, 4/14/2008

3361:50-77-12 The graduate school: admission to graduate degree programs.

(A) Full graduate standing

(1) For admission to full graduate standing at the university of Cincinnati, a student must have a bachelor's degree from a college or university regarded as standard by a regional or general accrediting agency.

(2) Applicant should have at least a "B" grade average in relevant undergraduate course work, or otherwise give evidence of promise satisfactory to the admitting department.

(3) Judgments concerning admission or denial to particular degree programs and the criteria used for determining admission are initiated in the individual departments and schools. These criteria and judgments vary according to departments and schools and reflect not only estimates of the ability of students to do graduate work but also the ability of the department to absorb additional graduate students.

(B) Provisional admission

(1) Provisional admission may be granted to applicants who lack undergraduate work considered essential for graduate study in the major field. Course work, without graduate credit, will be required of provisionally-admitted students to make up such deficiencies before admission to full graduate standing can be granted.

(2) Graduates of non-accredited institutions may be granted provisional admission when their academic records warrant this status. Additional course work will be required of such students when deficiencies in their previous training are apparent.

(3) Graduates of accredited institutions whose scholastic records are below the standards for admission to full graduate standing may be admitted provisionally when extenuating circumstances can be shown to have affected their undergraduate grade point averages or when progressive improvement in the undergraduate programs warrants provisional admission.

(4) Graduate students may attain full graduate standing when the deficiencies responsible for their provisional status are corrected. They must also have maintained a satisfactory academic record in all course work taken as part of their graduate programs.

(5) Change from provisional to full graduate standing is effected, generally, by individual college and departmental graduate program directors in the department or school in which the student is seeking his/her degree. The bases for such changes in status are subject to review by the vice provost and university dean of the graduate school, and that office should, therefore, be routinely notified of each change of status.

(C) Non-matriculated student

(1) If given permission by the course instructor, non-matriculated students may take courses for graduate credit, but the number of credits taken under this classification which are accepted for a degree program is at the discretion of the department; ordinarily it will not exceed fifteen graduate credits.

(2) The only requirement for admission as an unclassified student, or special student, is evidence of a baccalaureate degree.

(D) Foreign student admission

(1) No foreign student should be granted admission on any basis other than full graduate standing.

(2) In instances where a foreign student holds a degree for which the United States equivalent is not known, or if it is determined by the department and/or the international services office that the applicant does not have the equivalent of a bachelor's degree, the department must submit a petition (for admission without the bachelor's degree) to the graduate council and provide any supporting documentation deemed pertinent.

(3) Before their admission to the university is completed, all foreign students must fulfill United States immigration service requirements and register with the international services office.

(4) Applicants whose native language is other than English must pass one of the following examinations by scoring at least the minimum for each test. Minimum scores are TOEFL five hundred and twenty paper based, one hundred and ninety computer based, and sixty-eight internet based; IELTS minimum is six point five; Pearson minimum is forty-seven. Individual colleges or programs may establish higher than the minimum scores as a condition of admission into that college or program.

(a) This requirement may be waived for a foreign student who has a degree from an accredited American college or university and who can document having studied English while a student in the American college or university, or for students whose previous degree was earned in a foreign institution where instruction is entirely or primarily in English. Programs may petition the associate dean of the graduate school for a waiver if an applicant can demonstrate acceptable English proficiency without taking an examination.

(b) The "Oral English Proficiency" (OEP) testing program is used to assess the oral English language skills of graduate students who are nonnative speakers of English and receive financial awards from general university funds.

(c) Students whose oral English proficiency has not been officially certified may not assume instructional responsibilities.

(d) Each student is allowed to take the OEP test twice without charge during an academic year.

(e) As an alternative to the OEP test, applicants may take the "Test of Spoken English" (TSE) before admission is granted.

(E) Admission without a baccalaureate degree

(1) Petitions for students without a baccalaureate degree seeking admission to the university should be filed in departmental offices and, after thorough review by the departmental graduate admissions committee, the department may recommend such admission to the graduate council. The final decision on such admissions rests with the graduate council.

(F) "Graduate Record Examination" (GRE) requirement

(1) Applicants for admission to many, but not all, colleges and departments are required to take the GRE. Individual colleges or departments should be consulted to determine specific requirements for admission. Many departments, although not normally requiring GRE scores, may require them as additional information in special circumstances.

(G) Admission decisions

(1) All decisions concerning admissions to established graduate programs rest with the departments. Departments have the authority to set application deadlines, to require certain pre-admission examinations, to require satisfactory completion of certain course work prior to admission, and to establish other pre-admission requirements.

(2) All departments must have established written criteria for judging the admissibility of applicants.

(3) Departmental decisions to admit or not to admit are final.

Replaces: 3361:50-77-12

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 4/20/2000, 4/3/2001, 3/21/2005, 7/13/2007

3361:50-77-14 The graduate school: definition of a graduate student.

A matriculated graduate student of the university of Cincinnati must be the holder of a baccalaureate degree or its equivalent, must be admitted into a graduate degree program by the graduate school, and may pursue a graduate degree on either a part-time or a full-time basis.

(A) Status as a matriculated graduate student requires registration for at least one graduate credit hour during the academic year (including summer). Students who fail to meet this requirement must apply for reinstatement or re-admission (as applicable) should they wish to complete the degree program.

(B) Students must register for at least one graduate credit hour during each semester (excluding summer semester) if they are using university resources such as libraries, university housing, campus laboratories, office space, equipment, recreational or computer facilities.

(C) The definitions in paragraphs (A) and (B) of this rule are to be used in determining which graduate students may use facilities of the university, are covered under the statement on students' rights and responsibilities, may participate in student organizations and the governance process of the university, and are covered by the grievance process.

Replaces: 3361:50-77-14

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 6/17/1998, 4/3/2001, 2/13/2004, 3/21/2005

3361:50-77-15 The graduate school: graduate credits.

Credit can be earned for only those courses numbered six thousand through nine thousand nine hundred ninety-nine. Upon recommendation of the departments concerned, a limited number of graduate credits may be granted for graduate work done in residence in other accredited universities. Six condensed summer terms at the university of Cincinnati or at other qualified universities are regarded as the equivalent of one academic year.

(A) Full-time/part-time course load: students enrolled in a full-time program of graduate study should be registered for ten or more graduate credits each semester. Students with outside work, or those who for other reasons devote less than full time to graduate study, will be allowed to register for the number of graduate credits judged by their advisory department to represent the appropriate fraction of a full-time load.

(B) Graduate assistants: students receiving graduate assistantships must carry a course load of twelve credits or more each semester.

(C) University graduate scholarship recipients: students receiving university graduate scholarships, who are not also graduate assistants, must carry a course load of at least the number of graduate credit hours covered by the university graduate scholarship each semester for which they are receiving support.

(D) Graduate credit for undergraduate students: any college or degree-granting unit may allow seniors to register for graduate courses for graduate credit before these students have completed the baccalaureate degree. If the college or degree-granting unit permits such registration, it should limit the privilege to the student having senior standing, a grade point average of at least three and zero tenths but higher if so desired by the student's department, as evidenced by a petition from the student signed by an authorized member of the department. Upon approval by the department and the course instructor, graduate credit will be given for the courses. A maximum of fifteen graduate credits may be obtained in this manner. Credit will not be given toward both graduate and undergraduate degrees for the same course.

(E) Six-thousand level courses: a graduate student who is registered for six-thousand level courses carrying both undergraduate and graduate credit may be required to complete a certain amount of academic work in addition to that required of undergraduates in the same course. The extra work may consist of reading and reviewing additional books, presenting reports, or doing such supplementary work as the instructor in charge of the course deems advisable.

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: R.C. 3361
Rule Amplifies: R.C. 3361
Prior Effective Dates: 3/16/1978, 6/17/1998, 4/03/2001, 3/21/2005, 2/15/2008

3361:50-77-17 The graduate school: individualized interdisciplinary programs.

The interest of most students falls within the confines of existing programs in established departments. In some cases, however, a student may request to have a special committee, consisting of professors from various fields, established to direct his/her study. Such a committee and the program it formulates with the student are referred to as "interdisciplinary." The office of the vice provost and university dean of the graduate school exercises general administrative supervision over all such degree programs, and a separate committee of five members (at least three of whom must be members of the graduate faculty) is formed for each interdisciplinary student.

The student's committee serves both as a committee and, in essence, as a department for the student, helping to prepare and to evaluate the student's program of courses, determine or arrange for determining the student's qualification for candidacy, supervise the thesis or dissertation, and perform other necessary administrative functions. The chairperson of the student's committee will assume the administrative role ordinarily carried by a head of department or director of graduate studies within a department.

The interdisciplinary student is subject to all general rules and requirements of the graduate division. Although the formal requirements are comparable to those of regular graduate programs, the student interested in an interdisciplinary program should be aware that this approach might entail more time and effort.

Replaces: 3361:50-77-17

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 6/17/1998, 4/3/2001, 3/21/2005, 7/13/2007

3361:50-77-19 The graduate school: minimum academic performance.

All graduate departments must publish in writing in accessible format the minimum academic standards for each graduate program offered including:

(A) Minimum grade point average if it is higher than the university minimum of 3.0.

(B) Acceptable grade distribution including grades earned in a required course.

(C) Nature and number of programmatic examination, such as preliminary, qualifying, and the consequences of not passing all or part of each examination.

(D) Specified research requirements.

(E) A time-related definition of normal progress for all full- and part-time students. The progress of each student must be reviewed annually.

(F) Standards and procedures for annual review of academic performance.

(G) Standards and procedures for probation, suspension and dismissal.

Replaces: 3361:50-77-19

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 10/15/1985, 6/17/1998, 4/3/2001, 3/21/2005

3361:50-77-21 The graduate school: the greater Cincinnati consortium.

Through the cross-registration procedures of the greater Cincinnati consortium of colleges and universities, full-time and part-time graduate students may enroll at consortium colleges for courses not available when needed at the university of Cincinnati. The university will grant credit for cross-registered courses. For further information, contact the graduate program director.

Replaces: 3361:50-77-21

Effective: 2/15/2008
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 6/17/1998, 4/3/2001, 3/21/2005

3361:50-77-22 The graduate school: master's degree programs.

(A) Credit hours/program-specific and university requirements.

(1) A minimum of thirty semester credit hours of graduate work shall be successfully completed for a master's degree including credits for work on a thesis if a thesis is required . In no case, however, shall a degree be granted solely on the basis of accumulated credit hours.

(2) Graduate programs shall recommend students for the master's degree after they have met all program-specific and university requirements for the degree.

(3) To maintain graduate student status and eligibility for a master's degree, students shall register for at least one graduate credit hour each academic year during the fall semester.

(B) Time limitation.

A student shall complete all requirements for the master's degree no later than five years from the date of entering that degree program.

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: R. C. 3 3 61
Rule Amplifies: R.C. 3361
Prior Effective Dates: 3/16/1978, 10/17/1990, 2/11/2002, 3/21/2005, 2/15/2008, 4/7/08

3361:50-77-23 The graduate school: doctoral degree programs.

(A) Credit hours/program-specific and university requirements

(1) A minimum of sixty (if the student has earned a master's degree) or ninety (if the student has not earned a master's degree) semester credit hours of graduate work in one graduate program shall be successfully completed for a doctoral degree including credits for dissertation research. In no case, however, shall a degree be granted solely on the basis of accumulated credit hours. The doctoral degree will be granted for no less than the equivalent of three years of full-time graduate study.

(2) Graduate programs shall recommend students for the doctoral degree after they have met all program-specific and university requirements for the degree including satisfactory completion of an approved dissertation or other culminating project.

(3) The final thirty semester credits must be completed under the direction of graduate faculty from the university of Cincinnati.

(4) Prior to admission to doctoral candidacy, doctoral students shall complete a residency requirement of a minimum enrollment of ten graduate credit hours per semester for two out of three consecutive semesters of study including summer.

(B) Candidacy

(1) Doctoral students shall complete a departmental certification process for doctoral candidacy. The nature of this departmental certification process and the rules governing its administration shall be determined by the doctoral program in which the student is enrolled.

(2) A doctoral student shall be admitted to candidacy when he or she has achieved a grade point average of at least 3.0 for all doctoral course work, satisfactorily completed all pre-candidacy requirements as specified by the doctoral program in which the student is enrolled, and successfully completed the departmental certification process.

(3) Once a student is admitted to candidacy, he or she shall register for at least one graduate credit hour in the fall semester of each year to maintain his or her graduate student and candidacy status.

(C) Time limitation

(1) The period from time of matriculation to a doctoral program to candidacy shall not exceed five consecutive years unless otherwise approved by the dean of the graduate school.

(2) The period of time from admission to doctoral candidacy to completion of the doctoral degree shall not exceed four consecutive years unless otherwise approved by the dean of the graduate school.

(3) The period of time from matriculation to graduation shall not exceed nine years regardless of the pre- and post- candidacy periods.

(D) Dissertation

Each Ed.D. and Ph.D. candidate shall produce an approved dissertation that demonstrates high scholarly achievement based on the candidate's original research or creative activity. Other doctoral programs may require students to complete other types of capstone experiences.

(E) Dissertation committee

Following admission to doctoral candidacy and the selection of a research topic and research mentor, a dissertation committee shall be appointed by the vice provost and university dean of the graduate school according to the recommendation of the doctoral program in consultation with the research mentor and student.

(1) The research mentor shall serve as chairperson of the dissertation committee.

(2) A dissertation committee shall be composed of a minimum of three full-time faculty members with professorial rank at the university of Cincinnati. The committee chair must be a member of the graduate faculty.

(3) Individuals with appropriate expertise may be added to a dissertation committee if nominated by the candidate and approved by the committee chairperson and doctoral program. Such persons shall serve without compensation from the university or candidate, and shall be full voting members of the committee.

(F) Final defense of dissertation

Once a dissertation is deemed to be satisfactory with respect to its form and content by the committee, a final defense shall be announced under dissertation defense announcements on the graduate school website.

(1) The defense is open to the public and all members of the academic community.

(2) Under the standard dissertation defense procedure, the candidate will answer pertinent questions put by members of the committee following an oral presentation of the dissertation.

(3) After the committee has completed its questioning, other persons present will have an opportunity to submit questions or comments.

(4) At the conclusion of the defense, the committee will withdraw and render a decision regarding the acceptability of the dissertation and its defense, and report its decision to the candidate. In the case of a favorable decision, this decision shall be communicated to the graduate program and the graduate school. Dissertation approval requires a favorable decision by the candidate's dissertation committee.

(G) Petitions for reinstatement and extension of candidacy

Students may petition graduate council for extension of their doctoral candidacy through their program, college, and the vice provost and university dean of the graduate school prior to its expiration. Students whose candidacy has expired may petition for both reinstatement and extension of candidacy using the same administrative procedure. If reinstatement is approved, the student will be readmitted to candidacy only after satisfying the formal candidacy examination requirements administered by the department. Each department shall establish and publish a policy concerning extension of degree candidacy and requirements for reinstatement into candidacy subject to the approval of the vice provost and university dean of the graduate school.

(H) Publication of dissertations

Dissertations completed as part of the degree requirement for the doctoral degree shall be published and made freely available in hard copy and/or electronic form. A request to delay publication of a dissertation may be made to the vice provost and university dean of the graduate school to allow intellectual property related to the content of the dissertation to be appropriately protected.

Replaces: 3361:50-77-23

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 10/15/1985, 12/19/2001, 3/21/2005, 7/13/2007, 2/15/2008, 4/7/2008

3361:50-77-25 The graduate school: special rules and provisions.

(A) Eligibility of university faculty and administrators for graduate degrees: no graduate degree will be granted to any faculty member above the rank of instructor who teaches in the same department or division in which the degree is to be granted. This rule applies also to adjunct appointments at any professorial rank and to interdisciplinary degrees.

No holder of an academic administrative title of assistant dean or equivalent or above shall be granted a graduate degree from the university of Cincinnati. This rule applies only to those who hold faculty rank above instructor. Those holding "equivalent rank" must petition the graduate council.

(B) Restricted research for theses and dissertations: the right to open exchange of information and opinion in faculty relations with students carries the obligation to avoid comments or violations of confidentiality that would reduce free expression or inquiry by students.

A faculty member has the right to publish his/her research findings and the right to protection against retaliation because of displeasure over his/her conclusions by the public, administration, government, or others. He/she has the concomitant responsibility to refrain from conducting secret, nonpublishable research as part of his/her university duties.

Student involvement in industrial proprietary projects should be permitted only when these projects in no way restrict the student's ability to fulfill his or her degree requirements, which includes the obligation to publish dissertation results.

Replaces: 3361:50-77-25

Effective: 2/15/2008
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 10/20/1999, 10/21/2002, 3/21/2005

3361:50-77-26 The graduate school: graduate awards.

(A) Applicability. this chapter apply to all graduate tuition scholarships, assistantships and fellowships distributed by the graduate school using university general funds. They do not apply to similar awards or compensation earned from other sources of funding. However, units supporting graduate students from other funding sources are urged to treat these rules as best practices in the administration of all graduate awards. In all cases, regardless of the source of funding, students shall be informed of the terms and conditions of all graduate awards.

(B) Purpose of awards. Graduate awards to a student should be regarded as support for an apprenticeship period during which the student enhances his or her scholarly and professional skills. Any assignments that result from a graduate award must be consistent with the student's academic pursuits.

(C) Types of awards. Awards are based on academic merit, and the graduate assistant is first and foremost a student. Awards are made to students who have attempted fewer than one hundred seventy-four semester graduate credit hours. Award types include:

(1) University graduate scholarships that cover instructional and/or general fees;

(2) Graduate assistantships that provide a stipend that obligates the student to specified research, teaching, service or administrative responsibilities;

(3) Fellowships that provide a stipend without research, teaching, service or administrative obligations.

(D) Eligibility criteria for awards must be published by graduate programs that make awards and appointments.

(E) Students who receive a university graduate scholarship but no graduate assistantship or fellowship shall not be assigned duties that are not required of unsupported students.

(F) Terms and conditions of appointments. Offers of graduate awards shall be conveyed to students as promptly as possible in writing and shall contain information about the amount and duration of the award, a general description of the obligations and responsibilities accepted by the student as part of the award, a reference to sources of information about academic requirements for degree completion, a description of the conditions under which either the student or unit may terminate the award prior to its end-date, and criteria for reappointment.

(G) Students receiving graduate assistantships are required to register for at least twelve graduate credit hours each semester of the academic year.

(H) Students receiving university graduate scholarships who register for over eighteen credit hours per semester are subject to tuition and general fee charges for the excess hours.

(I) Minimum stipends are set by the vice provost and university dean of the graduate school.

(J) Procedures and policies related to termination, temporary absence and reappointment are described in the university graduate handbook.

(K) Graduate assistantship awards obligate awardees to no more than an average of twenty hours per week of services. These services must make a substantive contribution to the student's academic and professional development.

(L) Students with graduate awards have the right to engage in collateral employment so long as it is consistent with the university of Cincinnati's collateral employment policies.

(M) Graduate assistants are entitled to a discount at the university bookstore.

Replaces: 3361:50-77-26

Effective: 9/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 12/19/2001, 7/23/2004, 4/18/2005, 7/13/2007, 4/7/2008

3361:50-77-28 The graduate school: policies and procedures.

(A) Policies and procedures governing graduate programs are described in the "University Graduate Handbook."

(B) The handbook is maintained by the vice provost and university dean of the graduate school. Amendments to the handbook shall be made by the associate senior vice president and university dean of the graduate school following consultation with graduate council.

Replaces: 3361:50-77-28

Effective: 7/13/2007
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 2/11/2002, 4/18/2005