Chapter 3362-3 Admissions, Housing and Assessment

3362-3-01 Admission and degree requirements.

(A) Purpose

Shawnee state university (SSU), created pursuant to Chapter 3362 of the Revised Code, serves as the regional state university for southern Ohio. SSU is an open access university for all students who have successfully completed a high school education. This rule serves to identify SSU's requirements for admission to the university's degree programs and the credit requirements for those programs.

(B) Admission requirements for baccalaureate and associate degree programs

(1) Admission to university baccalaureate or associate degree programs is determined by an applicant's earned high school diploma, as defined by the state of Ohio, level of "college preparedness" as defined by the state of Ohio's uniform statewide standards for remediation-free status (see link to state standards webpage below), and ability to meet the requirements of a specific selective-admission program.

(a) Non-college prepared students. Applicants not meeting the college preparedness standard will only be admitted into a non-selective admission associate degree program and be required to participate in university programs and courses for underprepared college students.

(b) International applicants. Admission requirements for international applicants also include meeting a university-established minimum test score on the test of english as a foreign language (TOEFL) or equivalent for applicants whose native language is not english and proof of sufficient financial resources.

(c) Transfer students. Applicants applying for admission to associate or baccalaureate programs who have earned credit from other regionally accredited colleges or universities are considered transfer students and are admitted under the same standards described in paragraphs (B) (2) and (B) (3) of this rule and may be subject to additional requirements.

(2) Associate degrees. The university offers both selective and non-selective admission associate degree programs. All associate degree programs will require a minimum of sixty hours of undergraduate credit and completion of university requirements and a curriculum specified for the particular program prescribed in the Shawnee state university catalog ( the time of the applicant's matriculation.

(3) Baccalaureate degrees. The university offers both selective and non-selective admission baccalaureate degree programs. All bachelor's degree programs shall require a minimum of one hundred twenty hours of undergraduate credit and completion of university requirements and a curriculum specified for the particular program prescribed in the Shawnee state university catalog ( at the time of the applicant's matriculation.

(C) Admission requirements for master's degree programs (1) Master's degree programs shall require a minimum of thirty hours of credit at graduate level and completion of university requirements and a curriculum specified for the particular program prescribed in the Shawnee state university catalog( ) at the time of the applicant's matriculation.

(a) Applicants are only admitted to selective admission master's degree programs.

(b) Applicants to an SSU a master's degree program must present evidence of an earned bachelor's degree from a regionally accredited institution and meet the requirements for the program for which they are applying.

(c) International applicants are subject to additional requirements established by the university's graduate center

(D) Non-degree seeking applicants

Individuals who enroll at the university who are not seeking a degree for reasons or circumstances such as personal enrichment, transient status, dual credit enrollments, post-secondary enrollment option (PSEO), or other early college programs will be admitted as non-degree students. Credits earned as a non-degree seeking student may be applied upon admission to a degree program.

Replaces: 3362-3-01

Effective: 1/27/2014
Promulgated Under: 111.15
Statutory Authority: 3362.03
Rule Amplifies: 3362.03
Prior Effective Dates: 6/5/01

3362-3-12 University housing.

(A) Purpose

Shawnee state university (SSU) has an obligation to ensure that housing policies and programs exist that will maximize the educational potential of the residential life of the university.

(B) Residence life as an educational experience

(1) In addition to the other forms of education it practices, Shawnee state university endorses and supports the particular value of higher education as provided by a residential campus community. Residential settings offer students unparalleled opportunities to gain from social interactions and other life experiences that characterize on-campus housing and dining.

(2) When residential living is part of an organized program, the educational and personal gains from simple access and participation can be substantial. For these reasons, SSU develops and maintains programs that ensure the residential experience contributes insignificant ways to the total education of students.

(C) University housing requirements, restrictions and prohibitions

(1) As a condition of admission and continued enrollment, all freshman students in their first year of attendance who live more than twenty-five miles from campus are required to live in university housing, to the extent that space is available, and to take their meals in dining facilities as provided in meal plans approved by the university. Under this policy a freshman is defined as a student who has not earned college credit beyond high school graduation. For the purposes of the preceding sentence only, credit earned through Ohio college credit or a similar program, or credits earned through high school advanced placement or international baccalaureate courses shall not fall within the definition of "college credit".

(2) Exceptions to the on-campus housing requirement for freshman include the following: married students, single parents, veterans, and students over the age of twenty-three, transfer students, students living with one or both of their parents, and other extraordinary circumstances as determined by the vice president for advancement and institutional relations or designee.

(3) Individuals Prohibited from Student Housing

(a) Individuals are prohibited from living in and/or visiting university-owned or managed residential facilities if they:

(i) have been convicted of any felony of violence, and/or

(ii) are a convicted sex offender, and/or

(iii) have been convicted of a felony or were found responsible for an offense as a juvenile which would be a felony if committed by an adult and have not completed their associated sentence, probation, and/or parole, whichever applicable.

(b) The university may exclude other individuals from university housing based upon health, safety and/or conduct reasons in accordance with procedures and/or guidelines approved by the president.

(D) Terms and conditions for student residents

As a condition to living in student housing, students will be required to agree to requirements established by the university, which may be in the form of a housing contract. Failure to fully and accurately complete the contract may be a reason to exclude a student for university housing. The housing contract form shall be approved by the for finance and administration.

(E) The board of trustees will retain authority for establishing rates for residential housing and meal plans.

(F) Guidelines

The university will have a guideline for student housing and residence life that may be produced in electronic form. Such guideline will be approved by the president.

Replaces: 3362-3-12

Effective: 12/27/2018
Promulgated Under: 111.15
Statutory Authority: 3362.03
Rule Amplifies: 3362.03
Prior Effective Dates: 09/04/2007, 07/24/2008, 05/12/2014, 09/21/2015

3362-3-13 Assessment of student learning outcomes.

(A) Introduction

Assessment of student learning outcomes is the systematic and ongoing method of gathering, analyzing and using information from various sources about an academic program to measure program outcomes in order to improve student learning.

(B) Purpose of assessment of student learning outcomes

(1) Multiple assessments are used to inform Shawnee state university faculty members and students of student progress in the program to support continuous improvement.

(2) Assessments are linked to the program's mission and purpose.

(3) Faculty develop and define the expected outcomes for the program, determine whether the assessments are valid measures of student learning outcomes, and whether the objectives are achieved.

(4) Student performance on professional credentialing exams, when available, should be used as one measure of achievement.

(5) Faculty and administrators regularly review the effectiveness of the assessment system, including student performance in courses, labs and clinical experiences, and alumni performance in the workforce.

(6) Assessment results are available to stakeholders, including faculty members and students.

(7) Multiple formative assessments (e.g., pre-collegiate; course examinations; lab, practicum and internship evaluations) are used at various points throughout the student's program.

(8) Summative assessments (e.g., capstone projects, portfolios, comprehensive examinations) provide feedback to students and faculty.

(9) Assessment as part of SSU accreditation: the higher learning commission (HLC), SSU's regional accrediting agency, has been using the accreditation process to introduce and promote a culture of learning outcomes, assessment, and institutional effectiveness within its member institutions. Higher learning commission (HLC) policy on criteria for accreditation standards defines in criterion four. Teaching and learning: evaluation and improvement: the institution demonstrates responsibility for the quality of its educational programs, learning environments, and support services, and it evaluates their effectiveness for student learning through processes designed to promote continuous improvement.

(a) A core component of criterion four (crrt.b. 10.010 4b) states: the institution demonstrates a commitment to educational achievement and improvement through ongoing assessment of student learning.

(b) These criteria are as follows:

(i) The institution has clearly stated goals for student learning and effective processes for assessment of student learning and achievement of learning goals.

(ii) The institution assesses achievement of the learning outcomes that it claims for its curricular and co-curricular programs.

(iii) The institution uses the information gained from assessment to improve student learning.

(iv) The institution's processes and methodologies to assess student learning reflect good practice, including the substantial participation of faculty and other instructional staff members.

(C) Definitions

(1) Academic program refers to any and all coherent instructional activities of Shawnee state university and includes degree and certificated programs, and other non-degree entities, such as honors, general education and developmental programs.

(2) Degree program refers to any prescribed course of study which constitutes an area of specialization leading to a recognized degree.

(3) Learning outcomes are the knowledge and skills expected of the program completers. These are not general but are to be specific, measurable, attainable, relevant and time-based.

(4) Certification tests are important assessment measures of student knowledge relative to the expectations of a professional program.

(5) Capstone courses offer evaluative assessment of the performance of students on a cumulative rubric to view the skills and knowledge learned during the program.

(6) Course assessment is useful in assessment of program outcomes whenever embedded in course work. Course assessments can be collected and evaluated as a way of answering program level questions about student learning.

(7) Portfolio assessment is useful for assessing courses where students need to produce a body of work.

(8) Comprehensive exams and tests are effective in providing an analysis of student performance on the key areas of program outcomes.

(9) Pre and post project assessment using the same rubric provide a measurement of gains by the students in the areas targeted in the course/program outcomes.

(10) Final projects or papers can be designed to synthesize the expectations of the course/program outcomes.

(D) Development and timeline of assessment

(1) Every degree or certificate-granting program, honors, general education and developmental education programs will develop and implement an assessment plan with identified student learning outcomes, program goals and appropriate assessments.

(2) Programs will provide assessment results for student learning outcomes to the university and academic department for continuous improvement purposes.

(3) Data collected from the assessments are to be aggregated and trended over time to provide a graphic representation of programs' outcome achievements.

(4) Timeline for campus-wide assessment: the provost's office will provide results of national standardized assessments to the campus as received from the assessment entity for continuous improvement purposes.

(5) Assessment will occur at various stages in the student's progression through his/her selected program.

(6) SSU's assessment practices are supported by the university and are within all courses regardless of campus, location, mode of instruction.

(E) Retention of assessment results

The provost and his/her designee will ensure the assessment results are collected and available for continuous improvement purposes for the institution. Each department or program (honors, general education, and developmental education programs) will house its assessment data and provide such assessment data to the office of the provost.

(F) Procedures

The president or his/her designee will ensure the establishment of procedures necessary to effectively implement this policy. These procedures will be revised and developed based upon the recommendations of the university faculty senate.

Replaces: 3362-3-13

Effective: 3/21/2016
Promulgated Under: 111.15
Statutory Authority: 3362.03
Rule Amplifies: 3362.03
Prior Effective Dates: 09/04/07

3362-3-14 Student service members and veterans.

(A) Purpose

Shawnee state university is committed to providing assistance and support for student and prospective student service members and veterans as they pursue an advanced degree or certificate. This rule serves to further this university's commitment in accordance with section 3345.421 of the Revised Code.

(B) Definitions

(1) "Service member" means a person who is serving in the armed forces of the United States.

(2) "Veteran" means any person who has completed service in the armed forces, including the national guard of any state or a reserve component of the armed forces, and who has been discharged under honorable conditions from the armed forces or who has been transferred to the reserve with evidence of satisfactory service.

(C) University contact person for service members and veterans

There will be a university employee who will serve as a contact person for student and prospective student service members and veterans. The responsibilities of the university contact person will include advising and assisting service members and veterans, including issues related to earning university credit, as well as to help ensure state and federal compliance with veterans' matters.

(D) Delegation of authority to university president

The board of trustees has delegated its authority and responsibility to the university president to address matters regarding the assistance and support to service members and veterans as identified in sections 3345.421 to 3345.423 of the Revised Code and to ensure compliance with these and other related state and federal laws.

Replaces: 3362-3-14

Effective: 11/24/2014
Promulgated Under: 111.15
Statutory Authority: 3362.03
Rule Amplifies: 3362.03
Prior Effective Dates: 1/27/14