Effective:
May 22, 2020
Promulgated Under:
View Rule Text
Last updated July 25, 2023 at 1:24 PM
Chapter 3362-5 | University-wide
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Rule 3362-5-01 | Policy on policy and procedures.
View Rule Text |
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Rule 3362-5-02 | Non-discrimination/sexual harassment.
(A) Rule purpose (1) Shawnee state university is committed to having an educational and working environment for students and employees that is without unlawful or prohibited discrimination and harassment. (2) This policy serves to ensure that there are university structures and processes in place that prohibit discrimination against any individual because of race, color, genetic information, religion, age, disability, national origin, ancestry, sex, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, sexual orientation, gender identity or gender expression, veteran status or military status. (B) University resources and processes (1) The university will have processes and resources in place to protect students, employees, and visitors from prohibited discrimination and harassment and to ensure the following: (a) Compliance with applicable state and federal laws that address discrimination and harassment; (b) Complaints of discrimination and harassment are adequately reviewed and resolved; and (c) Training and education, designed to prevent discrimination and harassment, is conducted throughout the university. (2) There will be university employees who have the requisite authority and responsibility to ensure compliance with laws and university policies and procedures that address discrimination. (a) There will be a Title IX coordinator and deputy coordinators who have overall responsibility for matters addressing sexual harassment and sexual misconduct. The Title IX officers will have responsibility to ensure that the university has clear processes in place for sexual harassment complaints from students, employees and visitors; and that sexual harassment and sexual misconduct complaints are appropriately investigated and resolved. (b) There will be at least one coordinator for disability issues whose responsibility will be to address allegations of discrimination based upon disability, to ensure compliance with applicable state and federal laws and related university policies and procedures, and to review and appropriately respond to accommodation and access requests for students, employees and visitors. (3) There will be a system(s) in place to track all reports and complaints of discrimination. An annual report shall be prepared that documents the number and type of discrimination complaints and reports filed with the university within the previous year, along with the resulting resolution or outcome. (C) Procedures (1) There will be procedures in place, approved by the president, to amplify this policy. Such procedures will include, but not be limited to, the following topics or areas: (a) Sexual harassment that applies to students, employees and visitors that includes definitions and identifies forms of sexual harassment and misconduct, and addresses consent and consensual relationships and consideration of the classroom and instructional settings; (b) Disability procedure(s) that applies to students, employees and visitors and addresses equal access to university programs, activities and services and process(es) for reasonable accommodations; (c) An investigation and complaint procedure(s) that addresses a clear process for initiating a complaint of prohibited discrimination/harassment or retaliation that applies to students, employees and visitors, processes for notification and reporting, and descriptions of the investigative process, confidentiality, and discipline and other corrective measures. Last updated October 31, 2022 at 9:09 AM Supplemental Information |
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Rule 3362-5-07 | Drug-free campus and workplace.
(A) Purpose and application (1) Shawnee state university is committed to maintaining a workplace and educational environment free of illegal drugs. Recognizing that illegal drug use poses health and safety hazards to employees, students, and the community at large, the university prohibits the possession or use of illegal drugs on all university property and at other locations where the public, students, or employees of the university are conducting university business or participating in any sponsored activities. (2) This rule applies to university visitors, faculty, staff, and students. (B) Employee and student responsibilities It is the responsibility of each campus visitor, faculty member, staff member, and student to adhere to this rule. If a violation of this rule occurs, support programs will be made available where appropriate. Disciplinary action may be taken, up to and including termination or dismissal from the university-- in accordance with the applicable university policy, collective bargaining agreement, or student conduct code -- and possible criminal prosecution. (C) Substance abuse awareness In accordance with the drug free workplace act of 1988 and the drug free schools and communities act, the university will promote substance-abuse awareness that may include the following: (1) The department of counseling and health services may make available resource information (booklets, brochures, pamphlets, etc.) regarding health and safety concerns pertaining to substance abuse and information regarding the availability of and/or referral to community-based, approved substance abuse counseling and rehabilitation services. (2) Employees seeking additional resources are encouraged to contact the university's employee assistance program (EAP), which provides confidential assistance seven days a week, twenty-four hours per day. (3) Education concerning substance abuse, especially of alcohol and drugs, will be provided periodically on campus. The university community is encouraged to take advantage of these opportunities to become more aware of the effects of substance abuse. (D) Federal grants and contracts The university will establish a process to ensure compliance with the notification requirements of the drug free workplace act of 1988 as applied to employees who work under a federal grant or contract. Last updated January 23, 2023 at 9:09 AM Supplemental Information |
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Rule 3362-5-09 | Smoke and tobacco free campus.
Effective:
May 22, 2020
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:24 PM Supplemental Information |
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Rule 3362-5-10 | Emergency university closing and class cancellation.
(A) When exceptional conditions occur due to severe weather, major utility failure, or other reasons that affect the majority of the members of the university community, the university may need to close, cancel classes, or relocate selected classroom or work sites. To ensure continuity of services, the university will make every reasonable effort to officially remain open. (B) The president shall establish procedures that address the protocols for determining university closing and/or cancellation of classes. Such procedures will include, but not be limited to, weather conditions or building emergencies that may give rise to a closing or cancellation of classes. The procedure may also identify the method of notifying staff, faculty, and students of cancellation of classes and/or university closing. Last updated October 24, 2022 at 8:34 AM Supplemental Information |
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Rule 3362-5-11 | Freedom of expression.
(A) Purpose and scope (1) Shawnee state university believes that the right of expression is as necessary as the right of inquiry and that both must be preserved as essential to the pursuit and dissemination of knowledge and truth. The Shawnee state university community, including students, recognized student groups (and those seeking recognition), faculty, staff, and their invited guests enjoy expansive rights to free expression on campus as permitted by the United States and Ohio constitutions. The university is committed to the following principles: (a) Students have a fundamental constitutional right to free speech; (b) Students have broad latitude to speak, write, listen, challenge, learn, and discuss any issue, subject to the restrictions set forth in paragraphs (B), (D)(1)(a), (D)(1)(b), (D)(1)(c), (D)(1)(d), (D)(1)(e), (D)(3), and (H) of this rule; (c) The campus is a marketplace of ideas for all students, faculty, and staff, in which the free exchange of ideas is not to be suppressed because the ideas put forth are thought by some or most members of the community to be offensive, unwise, immoral, indecent, disagreeable, conservative, liberal, traditional, radical, or wrong-headed (hereinafter collectively referred to as "offensive"; (d) Individual students, faculty, and staff may make judgments about ideas for themselves and may act on those judgments not by seeking to suppress free speech, but by openly and vigorously contesting ideas they oppose; (e) The university should not attempt to shield individuals from free speech, because some ideas and opinions may be deemed offensive; (f) Civility and mutual respect are greatly valued, but should never be used to justify closing off discussion of ideas, however offensive the ideas may be to some students, faculty, or staff; (g) Students, faculty, and staff are free to state their own views about and contest views expressed on campus, including those of invited speakers, but they may not substantially obstruct or substantially interfere with the freedom of others to express views they reject or loathe. The university is responsible for promoting a lively and fearless freedom of debate and deliberation and protecting that freedom; (h) The campus atmosphere should be conducive to speculation, experimentation, and creation by all students and faculty, who shall remain free to inquire, study, evaluate, and gain new understanding. (i) The primary responsibility of faculty is to engage in an honest, courageous, and persistent effort to search out and communicate the truth that lies in the areas of their competence. (2) This policy applies to university students, student groups, faculty, staff, and visitors. (B) Lawful, non-commercial expression The university and its administration will not prohibit any member of the campus community from engaging in lawful, noncommercial free expression to the extent that it does not materially and substantially disrupt the functioning of the university. These rights apply to verbal, written, and electronic means, including protests, speeches, literature distribution, and the circulation of petitions (collectively, "expressive activity"). (C) Outdoor areas of campus Except as noted in this rule, expressive activity is permitted in outdoor areas of campus where the campus community is generally allowed, such as grassy areas, walkways, and common areas. (D) Limitations on free expression (1) The universitys commitment to freedom of expression does not extend to speech that takes place on property owned, leased, or controlled by the university, and that: (a) Is not protected under the United States or Ohio constitutions (unprotected speech); and/or (b) Constitutes harassment. Harassment is defined as unprotected speech that is both: (i) Unwelcome; and (ii) So severe, pervasive, and objectively offensive that it effectively denies an individual equal access to the individuals education program or activity. (c) Takes place in a nonpublic forum and is restricted in a way that is reasonable and viewpoint-neutral. (d) Is subject to content restrictions that are reasonably related to a legitimate pedagogical purpose, including classroom rules enacted by teachers. (e) Is disruptive to previously scheduled or reserved activities occurring in a public forum. (2) Nothing within this policy shall be interpreted as preventing the university from restricting speech described in paragraph (D)(1)(a), (D)(1)(b), (D)(1)(c), (D)(1)(d) or (D)(1)(e) of this rule. (3) The university may maintain and enforce reasonable time, place, and manner limitations on expressive activity as permitted by law. (E) Reporting (1) Complaints under this policy shall be made to human resources or through the university's online complaint reporting system (maxient or any similar successor program). (2) Visitors shall report alleged violations of this policy to the department of public safety, which shall notify human resources of the complaint. (3) Any complaint under this policy against an employee whose terms and conditions of employment are governed by a collective bargaining agreement shall follow the procedures for investigation, hearing, and potential discipline set for th in the CBA. (F) Complaints, investigation, and resolution (1) Any student, student group, faculty or staff member, or visitor may submit a complaint about an alleged violation of this policy by a university employee, including any alleged penalty imposed on a student's grade for an assignment or coursework that is unrelated to ordinary academic standards of substance and relevance, including legitimate pedagogical concerns, and is instead based on the contents of the student's free speech. The university will investigate the alleged violation and conduct a fair and impartial hearing, pursuant to a procedure approved by the president. In instances where a hearing determines this policy was violated, the board of trustees delegates to the president (or a sub-delegate named by the president) the authority to determine a resolution to address the violation and prevent further violation of the policy. Complaints that allege a student violated an individual's rights under this policy shall be addressed through the student conduct code. (G) Retaliation Members of the university community are prohibited from taking or attempting to take materially adverse action by intimidating, threatening, coercing, harassing, or discriminating against any individual for the purpose of interfering with any right to free speech as set forth in this policy, or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under this policy. The procedures set forth in this policy and accompanying procedure shall apply to complaints of retaliation under this paragraph. (H) Other anti-discrimination laws, policies, and procedures Nothing within this policy shall be interpreted as impairing the universitys obligations under federal law including, but not limited to, Title IV of the Higher Education Act of 1965; Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; Title II of the Americans With Disabilities Act; the Age Discrimination in Employment Act; the Age Discrimination Act of 1975; or any similar state laws, as addressed through the universitys non-discrimination and Title IX policies and procedures. Last updated December 2, 2022 at 12:51 PM Supplemental Information |
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Rule 3362-5-12 | Media, social media, and web sites.
(A) Overview (1) Shawnee state university is committed to sharing timely, accurate, and consistent information with its various audiences, including current and prospective students, parents and families, alumni and friends, neighbors and the community through whatever practical means are relevant and available, including media sources, social media sites, and websites. (2) The office of marketing and communications is the official source of information to the media and manages Shawnee state university's official web and social media presence. (3) The executive director of marketing and communications serves as the official university spokesperson and will coordinate designation of an appropriate source regarding specific areas of expertise. (B) Dissemination of information to media sources (1) All official university information (events, program news, general news items, information concerning crisis situations) for dissemination to the media will be coordinated through the office of marketing and communications. (2) The office of marketing and communications is responsible for developing a process that ensures university information is routinely shared with the public, including faculty and staff personal achievements. (C) Creation and management of social media sites (1) The office of marketing and communications is responsible for monitoring and managing all social media platforms that officially represent Shawnee state university as an institution. Sites officially representing SSU departments, programs, and/or services may be managed at the department level, with approval by and coordination with the office of marketing and communications. (2) Users are encouraged to respectfully share their opinions and comment freely about topics posted on all official Shawnee state university social media platforms. Shawnee state does not discriminate against any views, but comments determined by the office of marketing and communications to contain nudity, obscenities, or hate speech; threaten to harm individuals, groups, or organizations; represent advertisements, solicitation of funds, or spam; constitute or encourage illegal activity; infringe upon someone's rights; contain private information; or are multiple off-topic or repetitive posts will be removed. (D) Creation and management of web sites (1) The office of marketing and communications is responsible for managing Shawnee state university's web presence, which includes the official shawnee.edu site, as well as all official university affiliated or representative websites (e.g. athletics), whether developed and maintained by third-party vendors, university departments, or campus affiliates. All official university websites must be approved by the office of marketing and communications. (2) All official university websites shall be managed within the campus web content management system, unless exemption is granted by the office of marketing and communications. The web content management system will provide templates for required information, enable incorporation of university branding, and facilitate site maintenance, while providing for centralized management and support. Except as described in this policy, all university offices are required to utilize the campus web content management system for developing and maintaining their respective web sites. (3) Permission may be granted by the office of marketing and communications to develop and maintain pages outside of the web content management system based on the nature and requirements of the site, technical limitations, ability for ongoing and consistent management of the site, and relationship of the unit to the university. (4) University offices are responsible to ensure that their web pages within the campus web content management system, as well as those outside the system but officially connected to shawnee.edu, meet standards of accessibility conforming to section 504 of the Rehabilitation Act of 1973, compliance with copyright and trademark laws, university web guidelines, and university branding guidelines. (5) University offices are responsible to ensure that sites containing, soliciting, or collecting protected or personal data comply with the Family Educational Rights and Privacy Act of 1974 (FERPA) and university policy 3.04, "Student Education Records Privacy and Release." (6) Commercial advertising on www.shawnee.edu is prohibited. Websites hosted under official university domains may not advertise or promote private individuals, firms, or corporations, or imply in any manner that Shawnee state university endorses or favors any specific commercial product, commodity or service. (7) Sponsorship acknowledgments and/or links to outside commercial sites for sponsorship purposes for any university related event must have prior approval from the office of development director. Images, logos, graphics or text used to denote sponsorship affiliations or links to commercial sites may not in any way imply that the university is endorsing a product, service or company. Collection of money online must be coordinated through the office of development. (E) Emergency information (1) The office of marketing and communications is responsible for coordinating crisis communications with other appropriate university officials, including the department of public safety, depending on the nature and type of crisis or situation. (2) The office of marketing and communications and the department of public safety are responsible for developing a procedure for disseminating emergency notifications in the event of school closings or crisis. (F) Guidelines Guidelines related to the dissemination of information to the media, management of university social media sites, and the construction of official university web sites shall be established and posted on the office of marketing and communications web site at: http://www.shawnee.edu Last updated February 27, 2023 at 10:42 AM Supplemental Information |
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Rule 3362-5-14 | Grants application, approval, and management.
(A) The office of grants management The office of grants and sponsored programs has the mission of facilitating the orderly transmission of information about grant opportunities associated with the state and federal governments and other agencies. Staff, faculty, students, and partner community organizations may work with grants and sponsored programs to generate grants. These groups must utilize the funding to support teaching, research, public service, and other scholarly pursuits to benefit the university, its programs, and students. (1) Pre-award: the office of grants and sponsored programs is responsible for stimulating the development of grant applications and contract proposals that are consistent with the university's mission. Any grant or sponsored research project part of any official Shawnee state university activity must go through the intent to apply process. This process includes coordinating proposal submission through university channels to the appropriate external funding agencies. The office of grants and sponsored programs serves as the clearinghouse for the internal administrative review process and the subsequent submission of the proposal to the funding agency. (2) Post-award: after a grantee makes an award, grants and sponsored programs shall assist with the establishment and maintenance of project records, internal and external communications, and monitoring of project budgetary procedures. (B) The goals for the grant and sponsored research components of grants and sponsored programs include the following: (1) Stimulate research and public service efforts by faculty, staff, and students. (2) Coordinate the development of university policies which will nurture and encourage research programs and other grant funded programs consistent with the university's mission. (3) Act as the university liaison with pertinent funding agencies. (4) Coordinate the process by which proposals are approved for transmittal to funding agencies. (5) Work on final project reports that accurately reflect the completed work. (C) Grants (1) This policy covers the application, approval and acceptance requirements for all grant proposals submitted on behalf of the university wherever the origination (i.e. athletics, academic affairs, student affairs, administration, public safety, recycling, energy, etc.). (2) The office of grants and sponsored programs will jointly coordinate SSU development foundation grants administration with the development office in order to maximize funding opportunities and to avoid duplication of effort. Last updated December 13, 2022 at 8:33 AM Supplemental Information |
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Rule 3362-5-15 | Commencement planning.
Effective:
June 5, 2001
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-17 | President's authority to appoint personnel and manage positions.
(A) Purpose The board of trustees delegates to the president of the university authority to manage positions within the approved budget, and as set forth by this policy, appoint and terminate university personnel and establish compensation in conformance with other board of trustee policies and directives and the laws of the state of Ohio. (B) Position authorization (1) The board of trustees authorizes the president to determine the appropriate numbers of executives (vice president, general counsel, associate provost, and dean positions), senior level administrators (director positions), other administrators, faculty, and support staff that are necessary to effectively manage the university. (2) The president will provide the board of trustees with proposed numbers of needed positions for each above employment category for budgetary approval on an annual basis. (3) The president or designee has the authority to determine faculty positions as tenure-track or non-tenure track. (4) The president is authorized to create all other categories of positions in accordance with established procedures. (C) Personnel actions (1) Board of trustees approval is required for executive appointments to the positions of vice president, general counsel, associate provost, and dean. All other executive appointments shall be made by the president. Board of trustees approval is required for the award of tenure for faculty. (2) The president, with advance notice to and written approval from the chair of the board of trustees, has the authority to demote or terminate an executive and appoint an interim replacement pending a search for a successor to the position. (3) The president is given authority to employ, appoint, promote, and discipline (up to and including termination) all other categories of employees, including faculty. (4) The president or designee is the appointing authority for classified employees. (5) The president may delegate the authority to extend offers of employment for approved positions. The president also may delegate authority to perform any of the functions discussed in paragraph (C)(3) of this rule, in accordance with board of trustees policies or applicable collective bargaining agreements. (D) Procedures The president may establish procedures to effectively administer this policy, including the delegation of personnel-related functions. Last updated July 7, 2023 at 8:28 AM Supplemental Information |
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Rule 3362-5-19 | Emeritus faculty.
Effective:
August 6, 2020
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:24 PM Supplemental Information |
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Rule 3362-5-20 | Public records.
(A) Purpose The purpose of this policy is to ensure university-wide compliance with the Ohio Public Records Act, Chapter 149.43 et seq., of the Revised Code, as well as to facilitate prompt access to the university's public records. (B) Public records officer The president will designate a public records officer who will be primarily responsible for establishing and administering a university-wide system to promptly respond to public records requests. The public records officer will work with university offices to establish such system and promote understanding of Ohio's public records laws for all university employees. (C) Procedures A procedure will be established to, among other things, identify public records request pathways, assist requesters, set charges for costs associated with copying records, establish a process for an internal review of records prior to production to ensure that records produced are not exempt in accordance with Ohio law. Last updated September 2, 2022 at 8:41 AM Supplemental Information |
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Rule 3362-5-22 | Bloodborne pathogens.
(A) Purpose The university is dedicated to providing a safe workplace for employees and students. This policy ensures compliance with the Ohio public employees risk reduction program (PERRP) and the occupational safety and health administration (OSHA) regulation, "occupational exposure to bloodborne pathogens; final rule" (29 CFR Part 1910.1030) and its amendments. (B) Responsibilities (1) The office of environmental health and safety (EHS) is responsible for the development and management of the university's exposure control plan (ECP) that establishes the procedures for occupational exposure to human blood or other potentially infectious materials (OPIM). (2) The university health clinic has responsibility for providing medical evaluations, vaccinations and counseling to affected employees as provided in accordance with the current contractual obligations. (3) Department heads, (deans, chairs, lab managers, supervisors, faculty, staff) are responsible to have a working knowledge of the exposure control plan, to make those under their jurisdiction aware of the ECP and of their obligations to be in compliance with its provisions, and to take or cause appropriate actions in case of accidental exposure. (4) Lab users (students, lab coordinators, employees, etc.), have responsibility to be aware of and to adhere to lab safety rules and for minimizing their occupational exposure to human blood and OPIM. (C) Procedures The president will ensure the establishment of procedures to effectively implement this policy. Last updated January 30, 2023 at 8:43 AM Supplemental Information |
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Rule 3362-5-23 | Chemical hazards.
(A) Purpose The purpose of this policy is to provide for safe and appropriate occupational practices involving chemicals that are found or used on campus and to ensure compliance with the OSHA hazard communication standard (29 CFR 1910.1200) as adopted by the Ohio public employees risk reduction program (PERRP). (B) Chemical hazard communication program The Shawnee state university chemical hazard communication program fulfills the occupational safety and health administration (OSHA) requirements for 29 CFR 1910.1200 as adopted by the Ohio public employees risk reduction program (PERRP), and ensures that university faculty and staff are fully informed concerning potential and existing chemical hazards. (1) This chemical hazard communication program applies to: (a) Administrators, faculty, staff, student employees, and contractors. (b) Any known occupational chemical hazard. (c) Chemicals to which employees may be exposed under normal conditions of use or in a foreseeable emergency. (C) Training (1) The office of environmental health and safety will work with the department of human resources to ensure that employees whose positions may require exposure to certain hazardous chemicals are informed and trained upon initial hire and/or upon assignment to such position. (2) The positions that require specific training are identified in the university's chemical hazard communication program procedure linked below. (D) Contractors Contractors are required to maintain safety data sheets (SDSs) on-site for any hazardous chemicals brought onto university property and to comply with OSHA regulations while working on university property. Employees who need to access chemical information related to contractor activity should contact the university's construction manager or the office of environmental health and safety. (E) Procedures The president will ensure the implementation of a chemical hazard communication program that establishes the procedures necessary to effectively administer the standards and actions related to chemical hazards in the workplace. Last updated January 30, 2023 at 8:43 AM Supplemental Information |
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Rule 3362-5-24 | Vernal G. Riffe Founder's Medal.
Effective:
June 27, 2019
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-26 | Research involving human subjects.
(A) Purpose statement (1) The purpose of this rule is to assure the protection of human subjects for all research projects involving human subjects and to ensure compliance with applicable federal, state, and local laws, including the Code of Federal Regulations, (CFR) Title 45, public welfare, department of health and human services, part 46, protection of human subjects (45 C.F.R. 46) as well as any subsequent changes to the federal policy for the protection of human subjects. The university will have an institutional review board for human subjects (IRB), which will serve to review all research projects involving human subjects. For the purposes of this rule, the definitions and procedures of 45 C.F.R. 46 are incorporated by reference. In cases of conflict between this rule and federal regulations, the federal regulations take precedence. (2) The applicable federal regulations will be made available on the university's website. (B) Applicability and ethical principles (1) This rule applies to all activities which, in whole or in part, involve research with human subjects if: (a) The research is sponsored by Shawnee state university; or (b) The research is directed or conducted by university faculty or staff in connection with their institutional responsibilities; or (c) The research is conducted by university students under the direction of university faculty or staff; or (d) The research is conducted at the university or involves use of university property. (2) Research projects that meet the definition of "research," as defined by in 45-CFR-46, and are designed for dissemination beyond the classroom are covered by this rule. The university may create a preliminary review process for research projects to determine whether such projects require IRB review. (3) The university IRB and researchers subject to this rule are to be guided by the ethical principles set forth in the Belmont report ethical principles and guidelines for the protection of human subjects of research" (Belmont report), which is created by the national commission for the protection of human subjects of biomedical and behavioral research. The Belmont report will be made available on the university's website. (C) Institutional review board (1) IRB membership (a) The IRB will consist of seven voting members from varying and diverse backgrounds with the professional competence and training necessary to review specific research activities. Six members will be university faculty or staff from varying disciplines including scientific and nonscientific backgrounds as well as undergraduate and graduate programs. Consideration will be given to diversity of gender, race and cultural backgrounds among the IRB members. One external member will be appointed and will not have any contractual relationship or other affiliation with Shawnee state university, and will not be an immediate family member of a person affiliated with the university. (b) The term for each member will be three years and will commence at the beginning of a fall semester and end at the conclusion of the summer term of the final year of service. Appointments will be proportionately staggered. Members may serve more than one term. (c) A majority of the voting members of the IRB constitutes a quorum. (d) Outside assistance. The IRB may invite other individuals with competence in special areas to assist the IRB in the review of applications to conduct research. Such individuals are not permitted to vote with the IRB. (2) Appointment process (a) Members. The provost and vice president for academic and student affairs will appoint the members of the IRB, in consultation with the university faculty senate and the IRB chairperson. In considering each appointment, the provost will review the existing composition of the IRB in light of the composition requirements of this rule and 45-CFR-46. (b) Chairperson and chairperson-elect. The provost is responsible for appointing a chairperson and chairperson-elect from the IRB membership. The chairperson should have at least one year of service on an IRB, which may be at another institution. The terms for the chairperson and chairperson-elect will be for one year, and both may serve multiple terms. The roles and responsibilities of the chairperson and chairperson-elect shall be set forth in an accompanying procedure. (D) Procedures The provost is responsible for establishing procedures, subject to the president's approval, to ensure that the IRB and the university's research involving human subjects are in conformance with federal, state, and local laws. As part of the process in developing procedures, the provost may confer with members of the IRB and other university groups or individuals. Procedures will include, but not be limited to, the application process for students and faculty, standards and criteria for the IRB review and approval process, meetings of the IRB, an exempt or expedited review process, standards for record-keeping, requirements for informed consent, and other processes to ensure protection of human subjects and legal compliance. Last updated September 2, 2022 at 8:41 AM Supplemental Information |
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Rule 3362-5-28 | Signature authority for contracts.
Effective:
March 21, 2011
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-29 | University parking.
(A) Purpose The purpose of this policy is to ensure the safety of the university community by establishing parameters and enforcing applicable rules and regulations for the control and regulated use of vehicles, motorized cycles and bicycles on university grounds (owned or leased). (B) Enforcement The enforcement of vehicle parking statutes, rules and regulations pursuant to the direction and authority contained in Chapter 3345. of the Revised Code and as directed by the president shall rest with the department of public safety. (C) Review of rules and regulations The specific rules and regulations relating to vehicles on university grounds will be periodically reviewed and updated by the director of public safety in consultation with the appropriate university governance structure. (D) Compliance All persons who operate, park, or leave a vehicle on the grounds of Shawnee state university shall comply with the terms of this policy, implementing procedures and relevant state and/or municipal regulations. (E) Procedures The board of trustees authorizes the president to ensure the adoption of written procedures for parking and control of vehicles on campus and to effectively administer this policy. These procedures will provide for the issuance of parking gate keys, establish rules for parking on university grounds, establish a fine and penalty schedule for violations and an appeal process for citations issued. Last updated January 30, 2023 at 8:43 AM Supplemental Information |
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Rule 3362-5-30 | Campus computer and network use.
Effective:
March 26, 2020
Promulgated Under:
View Rule Text Supplemental Information |
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Rule 3362-5-31 | Solicitation of gifts and private funds.
(A) Purpose The purpose of this policy is to provide direction for the solicitation of gifts and private funds in the name of Shawnee state university. (B) Approval and coordination All fundraising and solicitation for gifts and private funds to the university, or any fundraising and solicitation of any kind utilizing university resources, shall be approved and coordinated by the university development office. (C) Use of university resources In no case shall any university resources be used for fundraising or solicitation of any kind, nor shall fundraising or solicitation in the name of or for the benefit of Shawnee state university, the Shawnee state university development foundation, or Shawnee state university faculty, staff, students, student organizations, groups, or student athletic teams be undertaken without approval from the development office in accordance with established procedures. (D) Procedures The development office shall develop and from time-to-time review and update procedures to provide for reasonable and efficient fundraising guidelines and processes for faculty, staff, students and student groups. Last updated December 19, 2022 at 8:51 AM Supplemental Information |
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Rule 3362-5-32 | Ethics: conflicts of interest and nepotism.
(A) Purpose This rule serves to promote compliance with Ohio's ethics laws that address conflicts of interest for public officials and employees. It is the policy that Shawnee state university officials and employees will conduct themselves in a manner that fosters public confidence in the integrity of the university, its processes, decisions and its accomplishments. (B) Policy application This policy, except where specifically noted in this rule, applies to all Shawnee state university employees and to the members of the board of trustees. (C) Definitions (1) University employees and officials. Unless the context indicates otherwise, means trustees, faculty, administrators, and all full-time and part-time employees, including adjunct faculty. (2) Senior management or senior manager. Includes university president, all vice presidents, deans, general counsel, and employees at a director level or equivalent. (3) Honorarium. Any payment made in consideration for any speech given, article published, or attendance at any public or private conference, convention, meeting, social event, meal, or similar gathering. Honorarium does not include ceremonial gifts or awards that have insignificant or nominal monetary value. (4) Anything of value. Includes anything of substantial value, including, but not limited to, money, gifts, promises of future employment, travel and lodging expenses, meals, and entertainment activities, such as golf outings or tickets to a professional or major sporting event. (5) Family member. Means spouse; parent or step-parent; child or step-child; grandparent; grandchild; sibling or step-sibling; father or mother-in-law; or brother or sister-in-law. (6) Public contract. For purposes of this policy a public contract is broadly defined to include formal and informal agreements, including: (a) The purchase or acquisition of property or services by or for the use of the university, including the employment of an individual by the university; and (b) The design, construction, alteration, repair, or maintenance of any university property. (7) For-profit board. As used in this policy and accompanying procedures, for-profit board shall mean the governing body of a business association operated for profit, whether based in Ohio or another state, and whether such board is called a board of trustees, board of directors, advisory board, or any similar name. (8) Business associate: means a person with whom a trustee, official, or employee of the university is undertaking or has undertaken a financial transaction. (D) General duty to avoid conflicts of interest (1) A conflict of interest exists when a university employee or official's financial or personal considerations compromise or have the appearance of compromising his or her objectivity in meeting university responsibilities. (2) University employees and officials may not use their respective university position for their personal benefit or for the benefit of a family member or business associate. (3) University employees and officials are expected to avoid circumstances that reasonably give the appearance that the individual acted for personal gain rather than the best interest of the university. (4) University employees and officials are prohibited from taking any action, participating in any decision, or approving any action or decision on behalf of the university that will directly result in a benefit to themselves, family members or non-university business associates. (E) Soliciting, accepting or using authority for anything of value (1) General prohibitions (a) University employees and officials may not solicit or accept anything of value (as defined by this rule) from anyone who does business with the university or is seeking to do business with the university. (b) University employees and officials may not use the authority of their university position to secure anything of value (as defined by this rule) from anyone who does business with the university or is seeking to do business with the university. (2) Honorarium University employees, except for non-administrative faculty and as expressly authorized in division (H) of section 102.03 of the Revised Code, are prohibited from accepting an honorarium as defined by this rule. (3) Exceptions (a) The prohibitions described in this section do not apply to items of nominal value, which are typically items that are less than twenty-five dollars in value. Examples include conference trinkets, a meal at a fast food or family restaurant, a promotional item, or inexpensive entertainment activity, so long as they are not viewed as having a substantial or improper influence over the university official or employee. (b) However, nominal items that are provided frequently or with regularity, such as a weekly or monthly lunch, or multiple smaller items may rise to something of substantial value and are prohibited. (c) University officials and employees may accept travel, meals and lodging or expenses in connection with conferences or meetings that are organized by an SSU associated organization, so long as the employee receives prior approval from the division vice president. (4) For examples and further discussion of the topic, see the following Ohio ethics commission bulletins: (a) http://www.ethics.ohio.gov/education/factsheets/infosheet7-gifts.pdf (b) http://www.ethics.ohio.gov/education/factsheets/bulletin_gifts_and_entertainment.pdf (F) Public contracts (1) University employees and officials are prohibited from authorizing, approving or in any manner influencing others to secure a university contract in which the employee or official or family member or non-university business associate would have a financial or personal interest. In order to avoid even the appearance of impropriety, such individuals may not participate in any university decision-making process, formally or informally, regarding a university contract that could benefit the individual. (2) University officials and employees are prohibited from having an interest in the profits or benefits of a university contract that is not awarded by competitive bid. (3) Exception: (a) University officials and employees do not violate this section if his/her interest (or family's or business associate's interest) is limited to owning shares of a corporate contractor that do not exceed five per cent of the outstanding shares, and the employee files an affidavit with the general counsel of the university giving his/her exact status with the corporation at the time the contract is entered into. (b) An exception may also be recognized when a four-part statutory test is met when determined by the vice president for finance or designee in consultation with the general counsel. The four-part test is as follows: (i) The supplies or services that are the subject of the university contract are necessary for the university; and (ii) The supplies or services are not obtainable elsewhere for the same or lower cost, or the supplies or services are being furnished as a part of a continuing contract; and (iii) The treatment of the university is either preferential to or the same as the treatment of other customers or clients in similar transactions; and (iv) The entire transaction is conducted at arm's length, with full knowledge of university administrators who are evaluating the transaction of the individual official or employee's conflict and such official or employee takes no part in the deliberations or decision with respect to the contract. (G) Nepotism No university official or employee may use their university position or influence to hire, promote or give preferential treatment to any family member, as defined by this policy. (H) Senior management participation on for-profit boards (1) Active participation on for-profit boards by senior management can benefit the university by strengthening economic development, fostering a more complete understanding of the needs and challenges of the university and private business, and familiarizing university officials in areas of business efficiencies. Such participation can also enhance the outreach of the university with business leaders and other benefactors. Senior management shall be permitted to serve as a member of a for-profit board when such service: (a) Would not pose a conflict of commitment to the university, (b) Would not pose a conflict of interest or appearance of conflict of interest, and (c) Is not otherwise incompatible with senior management member's duties to the university. (2) Any compensation paid in connection with membership on a for-profit board shall be reasonable and commensurate with the time and responsibilities required. Senior management's primary commitment must be to the university, and service on an outside board and any fiduciary duty to the outside entity must never conflict with the individual's duties and responsibilities to the university. (3) Members of senior management are individually responsible for ensuring that service on for-profit boards does not violate Ohio ethics law, Chapters 102. and 2921. of the Revised Code, or diminish the reputation of the university. (4) The use of personal time is required to engage in for-profit board work either by performing such activities outside usual work hours or using accrued vacation time. The use of the university's name, logo, seal or letterhead in the conduct of the for-profit board activity is prohibited. Senior management engaging in for-profit board work must not use other university employees during designated work time. Incidental and occasional personal use of university computers, equipment and supplies is permitted so long as the use is consistent with other university policies and does not distract from university business (e.g., due to volume or frequency). (I) Sanctions Failure of any employee to abide by this rule and/or Ohio's ethics laws may result in discipline up to and including termination, as well as potential civil and criminal sanctions. Any disciplinary action will be in accordance with applicable university policies or collective bargaining agreements. (J) Ethics officer and compliance efforts (1) The general counsel will serve as the university's ethics officer and will coordinate efforts with other university officers to promote compliance with this policy and Ohio's ethics laws. Such compliance efforts include education and training as well pro-active measures to identify potential employee conflicts of interest. (2) All employees shall receive a copy of this policy and a copy of Ohio's ethics laws upon hire. Ref: ethics guidelines Last updated February 27, 2023 at 10:42 AM Supplemental Information |
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Rule 3362-5-33 | Emeritus administrator.
Effective:
November 28, 2011
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-34 | Records management, retention and disposal.
(A) Purpose The purpose of this policy is to ensure compliance with the state of Ohio's records management and retention statutes. In accordance with section 149.33 of the Revised Code, university and college boards of trustees "shall have full responsibility for establishing and administering a records program for their respective institutions. The boards shall apply efficient and economical management methods to the creation, utilization, maintenance, retention, preservation, and disposition of the records of their respective institutions." (B) Definition "University records" has the same meaning as the term "records" in section 149.011 of the Revised Code. (C) Maintenance and retention of university records (1) Shawnee state university shall have a records system that covers all university departments and offices to ensure that all official records of the university, both public and exempt, are maintained and disposed of in accordance with the university's records retention schedule. The records system will adequately reflect the organization, functions, policies, decisions, procedures, operations and other activities of the university. (2) University records shall not be removed or destroyed, except in accordance with the university's records retention schedule and applicable state and federal laws. If there is a discrepancy between the records retention schedule and federal or state law, the prescribed retention period directed by law shall be followed. (D) University records manager and records custodians (1) The university's records manager is responsible for the administration and primary oversight of the university records system and management program. The provost is responsible for designating the records manager. (2) Each university division will have at least one employee designated as records custodian for the division's units and offices and who will work under the direction of the records manager. The vice presidents are responsible for designating a sufficient number of records custodians for their respective division. (E) Model records retention schedule (1) The university's guideline for records management is the inter-university council of Ohio's records retention model (IUC model), and any subsequent updates. (2) The IUC model will be used as the basis for establishing legal retention periods and developing a standardized schedule, unless a federal or state law directs a longer retention period. Under the direction of the university records manager, the records custodians will determine appropriate record series and retention periods and will develop schedules for each university department. (3) University offices will utilize a records retention schedule template approved by the board of trustees. (F) Procedures Procedures will be established to implement this policy that will include processes that address a records inventory, storage areas and disposal of university records. Last updated October 31, 2022 at 9:09 AM Supplemental Information |
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Rule 3362-5-35 | Emergency management.
(A) Rule purpose Shawnee state university is committed to providing a safe and secure environment to those who work, study, live, and visit the campus. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, 20 USC section 1092(f), this rule serves to ensure that an emergency response plan (ERP) and relevant additional safety and security protocols are adopted for the campus community. (B) Scope and application of emergency response plan (ERP) (1) There shall be an ERP, safety procedures, and security protocols that: (a) Identify an emergency response coordinator (ERC) responsible for implementing the ERP and an emergency response team responsible for executing assigned roles during an emergency. The emergency response coordinator and emergency response team shall be appointed by the president. (b) Describe specific responses to emergencies that address campus and community communication and notification, ensure availability of essential equipment, include written procedures, and provide for ongoing training for safety and security personnel and campus constituents, where appropriate. (c) Provide for active emergency response planning, training, and exercises necessary to maintain peak efficiency and that describe the roles and responsibilities of departments as well as individuals in order to provide a uniform and comprehensive approach to prepare for, respond to, and reduce the impact of emergencies. (2) The university's emergency response plan (ERP) details actions to be taken during an emergency/incident by an individualized department and/or department head. The preparation for these actions will remain the responsibility of the individual responsible for that department and/or classroom, working in conjunction with the university's director of public safety and the emergency response coordinator. (C) Compliance (1) All university employees, students, and visitors to property owned, leased or controlled by the university are subject to this rule. (2) Persons who violate provisions of this rule, refuse to evacuate any building or area, or refuse to follow the directions of emergency personnel during an emergency will be subject to the applicable corrective disciplinary process. In the case of student residents, non-adherence could result in termination of the student housing contract and other sanctions as dictated by the student conduct code. (D) Procedures (1) The president shall ensure the adoption of the emergency response plan (ERP) and the designation of appropriate university officials to effectively implement this rule. (2) Designated university officials are charged with responsibilities such as: (a) Oversight of the day-to-day management of the university's emergency response plan, procedures, and guidelines necessary for compliance with this rule. (b) Ensuring the accuracy and currency of procedures, practices, and programs specific to the safety and security of the campus community. (c) Execution of measures that ensure compliance including meeting reporting requirements with applicable federal, state and local laws. (d) Effective and professional enforcement of applicable laws and university policies. (e) Regular and specialized training and awareness activities as deemed essential. Last updated January 23, 2023 at 9:09 AM Supplemental Information |
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Rule 3362-5-36 | Banning individuals from university property.
Effective:
September 29, 2014
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-37 | Suicide Prevention Program.
Effective:
December 28, 2015
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-38 | Equal opportunity policy.
Policy statement Shawnee state university is committed to providing a campus environment free from discrimination and harassment. The University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, age, national origin, ethnicity, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information. (A) This policy serves to ensure that employment actions and access to university-sponsored programs will be administered in accordance with applicable federal, state, and/or local laws, ordinances, regulations, or orders. (B) The president will ensure the establishment of procedures necessary to implement this policy effectively. Last updated May 9, 2022 at 1:50 PM Supplemental Information |
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Rule 3362-5-39 | Marketing, branding, and use of university logo.
(A) Overview (1) Shawnee state university is the owner of all right, title and interest in its trademarks, trade names, graphic images, logos, seals, symbols, mascot, taglines, and any other marks associated with the university and its brand. (2) Shawnee state's brand is a valuable asset and should be promoted and protected. Consistent use of Shawnee state university's brand (colors, images, style, fonts, logos, marks) reinforce the university's image, reputation, and relationship with key stakeholders, including students and families, prospective students, donors, alumni and community partners. (3) The office of marketing and communications is the official manager of the SSU brand and is charged with establishing and enforcing branding guidelines that are available on the office of marketing and communications website and overseeing appropriate use of Shawnee state university's logos, the university seal, identity marks including names like "Shawnee State" and brand elements. (4) The office of marketing and communications will function to support institution-level priorities, including the university website; recruiting for enrollment management and admissions; development, alumni and community relations; and executive communications. Students, colleges, departments and programs will receive direct brand design support from the office of marketing and communications only where sponsored by the corresponding vice president. Design services for publications and materials not supported by the office of marketing and communications are accessible through university printing services. (B) Brand compliance (1) Admissions recruitment, development, alumni relations and athletics promotion: All materials used in official marketing campaigns, to recruit new students, build relationships with alumni and donors, fundraise, or promote athletics must be coordinated through the office of marketing and communications to adhere to established marketing strategies. (2) Internal divisions, departments and units: Units, staff, students, departments, and divisions carrying out activities that would enhance the university's reputation and that carry the university's logo must follow established branding guidelines available on the office of marketing and communications website. Design services may be accessed through university printing services. (C) Use of Shawnee state logos (1) The university has registered its marks to ensure protection of the integrity and identity of the university. (2) Permission is needed by the office of marketing and communications for use of the university name or marks for anything other than official university business. This applies to student groups and organizations taht would like to use the university name in conjunction with their group or activities, or those groups desiring use of the university's identifying marks. (a) A registered student organization or sport club may make use of the university name in its title, publications or letterhead, but may not use the name in a manner that would constitute an endorsement, approval or underwriting of any organization, product, activity, service or contract by Shawnee state university. Ex: "The chemistry club at Shawnee state" is permissible. "The Shawnee state chemistry club" is not permissible. (b) A registered student organization or sport club may make use of the university logo only if granted permission by the office of marketing and communications. (D) Licensing (1) Use of Shawnee state university trademarked name, logos and brand are prohibited by external vendors without a license agreement or other contractual agreement. (2) License agreements may be obtained through the office of marketing and communications who will coordinate with procurement services. (E) Exceptions Promotional materials, including posters, flyers, and t-shirts, that are event-specific, are not a part of a marketing campaign, and do not carry the university logo are not subject to the branding guidelines. (F) Guidelines Official branding guidelines will be established and posted on the office of marketing and communications web site at www.shawnee.edu/. Last updated February 27, 2023 at 10:42 AM Supplemental Information |
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Rule 3362-5-40 | Protection of minors on campus.
(A) Purpose (1) Shawnee state university (university) is dedicated to the welfare and safety of minors who visit campus, participate in university programs, or are entrusted to the university's care. The university is committed to compliance with all applicable state and federal regulations pertaining to the protection of minors and has zero tolerance for child abuse. (2) The purpose of this policy, and associated procedure, is to ensure and promote the protection of minors participating in university-sponsored activities and programs. This policy establishes requirements applicable to administrators, faculty, staff, students, and volunteers who directly interact with minors. (B) Definitions (1) Minor is a person under the age of eighteen. (2) Activities and programs with minors are: any university sponsored event or operation that includes minors and does not expect parents or guardians to be responsible for the care, custody, or control of minors. (3) Camps include: overnight camps, sports camps, academic camps (e.g. upward bound program). (4) Activity/program director is the individual who manages or coordinates the activity or program with minors. (5) Child abuse exists when there is endangerment of a minor's physical or mental health due to injury by act or omission, including acts of sexual abuse. (C) Scope (1) This policy applies to university activities and programs with minors that are operated on or off campus, including camps and instructional programs that are not included in the university's undergraduate or graduate academic programs. (2) This policy does not apply to: (a) Single performances or events open to the general public not targeted toward children. (b) Social functions that may be attended by minors who are accompanied by their parents/guardians. (c) Minors enrolled in academic courses including postsecondary courses (e.g., college credit plus). (D) General restrictions (1) It is the responsibility of those who bring minors to campus, including employees, students, and visitors, to ensure appropriate and continuous supervision. These individuals must further ensure that minor children do not visit restricted facilities or environments. (2) Employees who bring minors to campus, including the worksite, are responsible for the minor's conduct and welfare. (E) Registration and background checks Registration of activities and programs and background checks will be required as stipulated in procedure 5.40:1: camp registration, background checks, training and reporting. (F) Reporting and training (1) Individuals who work with minors in university activities and programs are required to report suspected abuse. Guidelines that specify how to report observed or suspected child abuse or neglect are established through procedure 5.40:1. (2) Mandatory training will be required for individuals working with minors per procedure 5.40:1. (G) Procedures Procedures will be established to effectively administer this policy. Last updated January 23, 2023 at 9:09 AM Supplemental Information |
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Rule 3362-5-41 | Complaint review and resolution.
Effective:
April 22, 2019
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-43 | Animals on campus.
Effective:
October 26, 2020
Promulgated Under:
View Rule Text Last updated July 25, 2023 at 1:23 PM Supplemental Information |
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Rule 3362-5-44 | Microcredentialing and non-credit certificates.
(A) Introduction (1) Microcredentialing is the process of issuing verification of learning, activity and accomplishments that are not transcriptable through the traditional academic process of course completion and degree attainment. Microcredentials are often verified using digital badges. Microcredentials can provide university graduates and others with a competitive advantage when seeking employment and advancement in their careers. (a) Definitions (i) "Microcredential" is an authenticated indication of learning or accomplishment issued by the university after a student demonstrates completion of appropriate requirements. (ii) "E-credential" is any digital indication of student learning, activity or accomplishment. Examples of e-credentials include digital badges. (iii) "Digital badge" is an e-credential consisting of a visual symbol of accomplishment that contains verifiable data and evidence of a student's learning or accomplishment, which recipients can share with future employers, educational institutions or individuals via the internet. (2) Non-credit certificates are intended to allow students to pursue specific topics to supplement a degree program; gain knowledge in a chosen field of employment; earn continuing education units (CEUs) for workforce development; prepare for exams for professional certification; or for professional licensure. The center for lifelong learning will offer certificates for non-credit programs. (a) Definitions (i) "Non-credit" is used to describe programs that do not earn transcriptable credit hours at the university. Non-credit bearing certificates are typically certificates of completion or short-term technical certificates. (ii) "Certificate of completion" A certificate of completion is a flexible award meant to convey completion of a workshop, bootcamp, or other program. (iii) "Less than one year technical certificate/ short-term technical certificate" are certificates awarded by a post-secondary institution for the completion of an organized program of study in less than 900 clock hours that are designed for an occupation or specific employment opportunities. These certificates should prepare students for a valid occupational license or third-party industry-recognized credential or certification, if available, related to the field of study. (iv) "Industry-recognized credential or certification" This definition follows appropriate odhe guidelines. Valid industry-recognized credentials or certifications include all occupational licenses and registries provided by state or national professional boards, apprenticeship completion certificates, and industry certifications from a valid third-party. (B) Purpose The purpose of this policy is: (1) To provide Shawnee state university with a tool to verify student learning and co-curricular activities and accomplishments that may not be verified via transcripts. (2) To provide Shawnee state university with a tool to meet the needs of business and industry for credentialed learning. (3) To provide Shawnee state university with a tool to award completion of workshops, bootcamps, courses, and other non-credit bearing programs. (4) To provide individuals with learning opportunities to become certified in a technical or professional area or skills. (5) To provide Shawnee state university graduates with a competitive advantage when seeking employment and advancement in their careers. (C) Developing microcredentials (1) Any faculty or administrator may propose a microcredential. New microcredentials require approval by a review panel, as set forth in the accompanying procedure. Such procedures are subject to approval by the president. (a) It is the responsibility of the director of the center for lifelong learning to maintain and update relevant procedures for the development of microcredentials. (2) Microcredentials must, at a minimum, include the following elements: (a) Description: the learning activity or accomplishment to be authenticated. (b) Criteria: the requirements that must be completed in order to earn the microcredential. (c) Mode of Issuance: the technological platform to be utilized to issue and verify the microcredential. (d) Evidence: demonstration of how the criteria have been met. (e) Expiration: the length of time that the microcredential remains valid. (3) All intellectual property including academic works created through the development of a microcredential will be subject to board of trustees policy 2.10rev., copyright, patents and research for university personnel. (D) Developing non-credit certificates (1) Any faculty or administrator may propose a non-credit certificate. New non-credit certificates require approval by the review panel as set forth in the accompanying procedure. Such procedures are subject to approval by the president. (a) It is the responsibility of the director of the center for lifelong learning to maintain and update relevant procedures for the development of non-credit certificates. (2) Non-credit certificates must, at a minimum meet the following elements: (a) Description: the learning activity or accomplishment to be authenticated. (b) Program outline: minimum number of contact hours defined, program objectives and outcomes clearly defined, pathway to current degree programs defined when applicable, aligned to requirements set forth by certification agency when applicable. (c) Mode of completion: the requirements that must be completed to earn the non-credit certificate. (d) Expiration: the length of time that the non-credit certificate remains valid. (3) All intellectual property including academic works created through the development of a certificate will be subject to board of trustees policy 2.10rev., copyright, patents and research for university personnel. (E) Issuing microcredentials (1) Any student enrolled at Shawnee state university is able to participate in non-credit bearing, non-transcriptable learning activities that can be verified with a microcredential. In addition, non-credit bearing, non-transcriptable microcredentials may be offered to the general public to provide for business and industry needs. Certain microcredentials may include specific eligibility requirements. (2) Candidates for a microcredential must meet all criteria for that microcredential as certified by the sponsoring department, office, or division. The initiating department, office, or division is responsible for verifying all aspects of the microcredential including eligibility, criteria, evidence and awarding. (F) Issuing non-credit certificates (1) Non-credit bearing certificates may be offered to students and the general public to provide for credentialed learning and a competitive advantage when seeking employment and career advancement. Certain certificates may include specific eligibility requirements. (2) The initiating department, office or division is responsible for all aspects of delivery of the certificate, and must work with the center for lifelong learning to ensure reporting, verification, and issuance of the certificate. (3) The center for lifelong learning is responsible for verifying and issuing non-credit certificates and certificates of completion. (G) Modifying or decomissioning microcredentials (1) Significant changes to existing microcredentials in purpose or scope require approval from the microcredential review panel. (2) The microcredential review panel will have the authority to decommission microcredentials if the microcredential no longer aligns in purpose or scope with the original approved microcredential, or if the sponsoring department, division, or office is incapable of administering the microcredential. (H) Modifying or decomissioning non-credit certificate programs Significant changes to existing non-credit certificates in purpose or scope require approval from the director of the center for lifelong learning. Last updated May 9, 2022 at 1:51 PM Supplemental Information |
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Rule 3362-5-45 | Naloxone access for emergency use.
(A) Purpose The purpose of this policy is to establish guidelines governing the use of Naloxone for emergency situations on campus. Naloxone may be carried and administered by officers of the Shawnee state university department of public safety, or accessed and administered by other members of the community via cabinets maintained by the university. This policy is intended to recognize the potential life-saving role first responders and bystanders can play when encountering persons suffering from apparent opioid overdose. (B) Definitions (1) EMS - "emergency medical services" that provide pre-hospital emergency medical care; such practitioners provide out-of-hospital care for those with an illness or injury. (2) Naloxone - an opioid receptor antagonist and antidote for opioid overdose produced in intramuscular, intranasal, or intravenous forms. (3) Opioid - a drug containing opium or similar synthetic compound derived from opium or synthetically produced from opium, including but not limited to heroin, oxycodone, and fentanyl. (4) Opioid overdose - an acute condition including, but not limited to, extreme physical illness, decreased level of consciousness, respiratory depression, coma, or death resulting from the consumption or use of an opioid, or another substance with which an opioid was combined, or a condition that a layperson would reasonably believe to be an opioid-related drug overdose that requires medical assistance. (5) Universal precautions - an approach to infection control to treat all human blood and certain human body fluids as if they were known to be infectious for HIV, HBV and other blood-borne pathogens. (C) Department of public safety (1) Police and security officers in the department of public safety will be trained in the use and administration of Naloxone. (2) The university will make reasonable best efforts to have officers carry Naloxone doses in their vehicles and to have ready access to Naloxone in the department of public safety offices. (D) Public Access (1) Shawnee state university will provide public access to Naloxone for the purpose of aiding, or assisting in the aid of, any person(s) who may be suffering from an apparent opioid overdose. This access will be accomplished through the installation of Naloxone emergency cabinets in various buildings around campus. (2) All participation in this program and/or the administration of Naloxone by employees, students, or the general public is strictly voluntary. All are encouraged to understand the universal precautions required to administer this treatment. (E) Naloxone cabinet contents Each cabinet will include: (1) Bilingual instructions (tear-away cards) for administering intranasal Naloxone that include specific instructions to call EMS. (2) Two doses of intranasal Naloxone. (3) One rescue breathing barrier device with gloves and alcohol. (F) Storage and replacement Inspection of cabinets installed by Shawnee state university shall be the responsibility of the university. In accordance with section 3715.50 of the Revised Code, such inspections shall be conducted within a reasonable time period and shall ensure the following: (1) Each unit is securely fastened to a permanent structure. (2) The Naloxone is intact and not expired. (3) Rescue breathing barrier device, gloves, and alcohol are present. (4) SSU department of public safety contact information, along with signs of an opioid overdose, are listed on the box. (5) Instructions for use are present. (6) The unit safety seal is functional. (7) Naloxone is stored in accordance with manufacturer instructions to avoid extreme cold, heat, and direct sunlight to the extent possible. Information on the Ohio department of health's project DAWN: https://odh.ohio.gov/know-our-programs/violence-injury-prevention-program/projectdawn/ Last updated May 6, 2023 at 3:43 AM Supplemental Information |