Chapter 3364-30 Social Events; Housing; Aid; and Mandatory Tuberculosis Screening

3364-30-06 Social events, major events, and non-social events.

(A) Policy statement.

The university of Toledo "UT" has the responsibility to maintain a safe and secure environment for the campus community in all of its facilities.

(B) Purpose of policy.

This policy has been adopted to insure equitable treatment and a safe, secure environment among registered student organizations that wish to host an event on campus.

(C) Scope.

The university of Toledo registered student organizations as defined by the office of student involvement and leadership are eligible to host an event. See policy 3364-30-12 (student organizations) for the appropriate process to follow for becoming a registered student organization.

(D) Social, major, and non-social events.

Events hosted by registered student organizations may fall into three categories at the university of Toledo: social events, major events, and non-social events.

(E) Social events.

(1) Social events are defined as large crowd/high impact, interactive activities that include a combination of two or more of the criteria below, and based on an assessment by the office of student involvement and leadership:

(a) Alcohol is served

(b) More than one hundred attendees

(c) Music/dancing focus

(d) Non- UT students in attendance

(e) Outdoor event

(f) Event goes past midnight

(g) Thursday, Friday, or Saturday night event

(h) Cash is collected at event

(2) Reservation process.

All registered student organization sponsored social events at the university of Toledo must have a student organization event registration form completed no later than twenty-eight business days prior to the event. Event registration forms may be obtained online from the office of student involvement and leadership, and the student union office. Exemption to the twenty-eight business day deadline may be granted under extenuating circumstances by the office of student involvement and leadership.

(3) Social event procedures.

Advertising:

All advertisements for on campus purposes must be approved by the office of student involvement and leadership.

(4) Participants.

(a) All university students attending a UT social event must follow all university policies, including federal, state, and local laws. Attendees who are university students must show valid university identification.

(b) University students are permitted to bring one guest to events. The guest must sign in on the guest list, and must show a valid picture identification (driver's license or state identification). The student must accompany the guest at sign in. The guest list will include the guest's name and the university student accompanying them. All guests who are non- UT students must also comply with all university policies, including federal, state, and local laws. All guests (non- UT students) must be eighteen years or older, or accompanied by an adult twenty-one years or older, and their names must be identified on a guest list. Staff will determine if an event is required to be eighteen years or older (unless a current UT student with a waiver on file) based on the risk assessment.

(c) University students are responsible for their guest's behavior.

(d) Per the assessment of the event by the office of student involvement and leadership, guest parameters will be established. Such factors may include guests presenting an identification and signing a guest list before attending an event.

For all events open to the public, all guests must have a valid identification.

(5) Procedural information.

All registered student organizations will be required to hold an event planning meeting approximately two weeks before the event to discuss event logistics with the office of student involvement and leadership, university of Toledo police and/or security department (UTPD), grounds, and others depending on the assessment of the event.

(a) All major event rules will be posted on the doors to the event location and at the check-in table by staff members of the division of student affairs. The signs will state the following as applicable:

(i) UT students permitted with valid UT identification.

(ii) Disruptive behavior is not tolerated.

(iii) Alcohol, controlled substances, weapons, etc. are not allowed.

(iv) Metal detectors in use.

(v) Once you have entered the event, you will not be allowed to re-enter the event once you leave unless you have purchased a second ticket (pending space is still available).

(b) Every event attendee must have a wristband on at all times. Wristbands are issued to attendees upon admission to the event and are provided by the office of student involvement and leadership. These numbers are for the total attendance at the event.

The total number of wristbands issued to an event will be based on the number of projected attendance and the number of officers assigned to the event. If the projected attendance estimate is lower than the allowed maximum stated above, the estimate will be utilized as the official projected attendance when officers are assigned and wristbands allocated. Students organizing the event will be counted in the number of wristbands allowed and must have a wristband on at all times. The total number of wristbands allowed will be determined based upon the allowed occupancy at that location. Only one wristband will be issued per person.

(c) Entrance into event location may have roped off lines for entry.

(d) Every registered student organization sponsoring a social event must identify a primary point person and three event assistants. These individuals must be members of the organization and currently enrolled UT students. The primary point person and three event assistants will wear name tags and a lanyard identifying them. The division of student affairs will have staff members present and working every social event, based on the impact assessment by the office of student involvement and leadership. In addition, the registered student organization advisors must be present for the duration of the event. The primary point person, advisor, and three event assistants will support and assist the staff present in regard to all matters pertaining to the event.

(e) A pre-event meeting will be held thirty minutes prior to the starting time of the event. For events in the student union, attendees will include the student union building manager, the division of student affairs lead staff working the event, the point person for the registered student organization hosting the event, along with three event assistants from that registered student organization, the registered student organization advisor, and the UTPD police and/or security officers assigned to the event. For events held outside of the student union, building/facility staff where the event is being held may attend the pre-event meeting in lieu of the student union building manager. The purpose of this meeting is to review policies, procedures and expectations for the event. Necessary contact information, such as names and roles of event point persons, will also be shared at this meeting.

(6) Safety measures.

(a) The following criteria are utilized to assist in determining the type of security needed:

(i) Purpose and location of the event

(ii) Activities occurring during the event (dancing, music, etc.)

(iii) Type of event (performer or entertainment)

(iv) Admission fee is collected (prior to event or at the door

(v) Whether alcohol is served

(vi) Past history of violation of the student code of conduct or police and/or security involvement

(vii) An internal or external critical incident or event that may adversely impact the safety and security of the event participants, patrons or venue

(viii) Estimated attendance at the event

(ix) Seated, unseated or combined seated and unseated event

(xii) Start time

(xiii) Advertisement of the event - on campus, off campus or combination of on and off campus

(b) Police and/or security will be determined by the office of student involvement and leadership, in consultation with UTPD. The officers will be paid an hourly rate by the university for which the registered student organization must reimburse the university. The estimated total number of police and/or security officers required for each event is determined by the impact level of the program and the following additional criteria: one officer and/or security staff per two hundred fifty attendees, not to exceed six, unless the event is deemed as high risk, in which more officer may be assigned regardless of the projected attendance. The number of attendees estimated for the event must be as accurate as possible. Attendees admitted will be based on number of officers working the event. Registered student organizations will be informed of the approximate cost for the police and/or security at the event planning meeting. Student organizations are responsible for the payment of police and/or security officers assigned to work the event. The police and/or security officer's specific responsibilities will be defined and detailed at the pre-event meeting held thirty minutes prior to the start of the event.

(c) In the event that a problem/issue/action occurs at the event that may result in a question of safety, the police and/or security officer in charge will make the determination of whether or not to end the event. The police and/or security may consult the division of student affairs lead staff on duty regarding the decision to end an event. This decision will be the final decision and event organizers must take the appropriate actions to terminate the event.

(d) The registered student organization hosting the event will be charged for security beginning one-half hour prior to the opening of doors. Police and/or security and staff will remain on site until all attendees have left the event area.

(e) If the event is cancelled five working days or more before the scheduled time, no security expenses will be incurred. Events cancelled with fewer than five working days' notice will require the payment of one hour of pay to each officer assigned. Events cancelled on the day of the event will require payment of two hours of pay to each officer assigned. If it is determined at event time that the officers are not needed, they will be paid a minimum of three hours pay.

(f) The use of metal detectors/detection devices may be required at events to ensure the safety of event attendees. The office of student involvement and leadership, in consultation with UTPD will determine the usage of metal detectors/detection devices at events based on the criteria listed in paragraph (E) (4) (a) of this policy. This determination will be made at the event planning meeting. The police and/or security officers or division of student affairs staff working the event will coordinate the use of metal detectors/detection devices. There will be no costs associated with the use of metal detectors/detection devices.

(7) Event costs/money handling.

(a) Registered student organizations sponsoring events on the university of Toledo campus will be required to cover all costs incurred with their events. These costs will vary by event and will be determined upon approval of the event.

(b) A registered student organization must deposit all money collected at a social event via the student union office procedures if any of the following applies:

(i) The registered student organization is majorly funded, meaning that it is fully funded through the student activities committee, has its own index (account number), and is not permitted to have an outside bank account

(ii) It is a traditional university sanctioned event (e.g., homecoming, songfest, rockethon)

(iii) Security is assigned to the event by the university of Toledo police and/or security department, unless all estimated costs (e.g., security, tech/building support, equipment rental) are paid in advance or arrangements have been made to deposit the amount of the estimated costs with money collected at the event (if additional costs are incurred beyond the estimated costs, the organization will be billed after the event and held responsible for payment)

If security is not assigned to the event by the university of Toledo police and/or security department, to ensure students safety, your registered student organization must have an UTPD escort to your point person's (money holder) vehicle. The office of student involvement and leadership will provide the necessary information to make these arrangements through the assessment process, as determined at the pre-event meeting.

(iv) Exceptions to any of the above must be approved in advance by the dean of students

(c) Even if a registered student organization does not meet the requirements to mandate a deposit, the organization can (and is encouraged to) request a deposit during the pre-event meeting.

(d) The registered student organization point person, the division of student affairs staff on hand and the "UTPD" police and/or security officer working the event are responsible for completing the deposit as determined at the pre-event meeting. For events that are held outside of the student union, the registered student organization point person and the division of student affairs staff working the event should contact the university police and/or security department for assistance in entering and making a deposit within the student union building as determined at the preevent meeting. Any deposited money will remain with the university until all event expenses are paid. Then, a university issued check will be given to the organization for the remaining funds.

(e) Up-front funds used in the cash box must be determined prior to the event at the pre-event meeting. If a registered student organization provides the up-front funds, that amount will not be deposited with other funds collected at the event.

(8) Reimbursement of security costs.

(a) Registered student organizations may be able to request up to thirty-three per cent return of the cost of security by completing the social event security reimbursement form and turning it in to the office of student involvement and leadership. The completed reimbursement form must be submitted to the office of student involvement no later than seven days after the event is completed. Upon verification of an incident free event by the office of student involvement and leadership, the social event security reimbursement form will be forwarded to the dean of students or designee.

(b) Reimbursement will be processed only when an event has occurred and only if the event is incident free. Meaning that there were no incidents that required security intervention, and that all processes were followed by the registered student organization. Exemption will be made in extenuating circumstances.

(c) The reimbursement decision made by the dean of students or designee is final.

(9) Compliance.

(a) All activities associated with the event must follow all university policies and procedures as stated in the student handbook, the student organization manual, and/or any other university of Toledo policy.

(b) Failure to comply with any of the procedures listed above may result in

(i) The event being cancelled, stopped, or shortened.

(ii) Violation of the student code of conduct.

(F) Major events.

(1) Major events are concerts and other programs large enough and of sufficient importance to require the use of a facility with a capacity of five hundred people or more are termed major events in the context of this policy.

(a) Reservations will be made in accordance to the policies of that specific facility.

(b) Any concert or similar event that is organized by students must be sponsored by a registered student organization. The registered student organization must be able to provide proof that they are financially able to sponsor the event to the office of the dean of students or designee.

(c) The use of the name of the university of Toledo must be in conjunction with the name of the registered student organization; e.g., the campus activities and programming at the university of Toledo, according to the student organizations policy 3364-30-12.

(d) A registered student organization may co-sponsor a major event with a promoter provided that the above regulations and all university policies are followed.

(e) The contract process must begin in the student union office, ten weeks prior to the event date. Exceptions may be made for certain conditions at the discretion of the dean of students or designee.

(f) The registered student organization shall use a university-approved contract template. The senior vice president for student affairs must approve and sign all contracts. The contracts must reach the office two weeks prior to the event. Features of a contract may be reviewed with the university legal counsel.

(g) The appropriate university office shall review any contract for substantive reasons and the protection of the sponsoring group, if it is deemed necessary.

(h) Any sponsoring group is entitled to any profit that is realized from a major event, after expenses, and is also responsible for any loss.

(i) Student tickets shall be purchased only upon presentation of a validated student identification card and these tickets are not transferable.

(j) Security for major events held on campus will be determined by the university of Toledo police department UTPD and the appropriate facility management office, in consultation with the office of the dean of students or designee. UTPD will have the responsibility of assuring the health and safety of those patrons attending an event.

(G) Non-social events are events are:

(a) No alcohol is served

(b) No more than one hundred attendees

(c) No music/dancing focus

(d) Only UT students in attendance

(e) Indoor/outdoor

(f) Does not go past twelve a.m. (midnight)

(g) Not hosted on a Thursday, Friday, or Saturday night event

(h) Where no cash is collected at event.

(1) Reservation process

The reservation process for social and non-social events are the same as outlined in this policy.

(2) Non-social event procedures

(a) Advertising

All advertisements for on campus purposes must be approved by the office of student involvement and leadership.

(b) Participants

All UT students attending a UT non-social event must follow all university policies, including federal, state, and local laws.

(c) Compliance

(i) All activities associated with the event must follow all university policies and procedures as stated in the student handbook, the student organization manual, and/or any other university of Toledo policy.

(ii) Failure to comply with any of the procedures listed in this policy may result in:

(a) The event being cancelled, stopped, or shortened.

(b) Violation of the student code of conduct.

(H) Outside speakers and performers

The university of Toledo encourages a spirit of free inquiry and timely discussion of a wide variety of issues, provided that the views expressed are stated openly and therefore are subject to critical evaluation. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which peaceful, democratic means for change are available. Therefore, registered student organizations are encouraged to invite speakers and performers to the campus to address meetings subject only to the following provisions:

(1) The speaker or performer must not urge the audience to take action which is prohibited by the rules of the university or which is illegal under federal, state or local law. Advocating or urging the modification of the government of the United States or of the state of Ohio by violence or sabotage is specifically prohibited. It is the responsibility of the officers and advisers of the sponsoring student organization to inform speakers and performers of these prohibitions.

(2) Sponsorship must be by a registered student organization which has been registered under the general regulations administered by the office for student involvement and leadership of the university.

Any registered student organization violating the provisions of this regulation is subject to the procedures and sanctions applicable to students and registered student organizations that violate other university policies.

Effective: 3/3/2018
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364

3364-30-15 The university of Toledo housing assignment policy.

(A) Policy statement and purpose.

The purpose of this policy is to articulate to current and prospective university of Toledo students the twenty-five mile radius and two year live on campus requirement and exceptions to the policy, when and how room assignments are allotted and/or changes by the office of residence life, as well as how students can initiate a room change.

(B) Policy.

(1) Residency requirement

There are many benefits to living on campus at the university of Toledo. For this reason, all first-year and second-year students who live outside of a twenty-five mile radius from the university are required to live on campus and participate in the meal plan program. Exemptions from this policy may be granted for first and second year students who:

(a) Have lived on campus for four semesters.

(b) Are commuting daily from the permanent homes of their parents, legal guardian or spouse, located within a twenty-five mile radius of the university of Toledo main campus.

(i) Please note that the office of residence life considers the permanent home address of the student's parent(s) or legal guardian(s) to be the address-of-record on file with federal, state and local tax agencies and where a minimum of one of the student's parent(s) or legal guardian(s) reside at the time of their original university application. Address changes will be reviewed for verification.

(ii) Students who qualify to reside off-campus under this clause are not required to complete an exemption application, verification will be done automatically based off of the student's admissions application. Providing false information to the university is a violation of the code of student conduct.

(c) Have completed four semesters as a full time student post high school by the first day of the fall semester.

(d) Are twenty-one years of age or older by the first day of the fall semester.

(e) Are enrolled in a university-approved co-op program.

(f) Are married residing with spouse.

(g) Have primary custody of child(ren) living with the student.

(h) Have a medical condition that cannot be accommodated by the office of residence life.

(i) Financial hardship.

(2) Room assignments.

When making room assignments, the office of residence life cannot discriminate on the basis of race, color, religion, national origin, age, disability, sexual orientation, gender identity, or gender expression. The office of residence life reserves the right, if the need arises, to reassign students to other residences or rooms/suites/apartments within a building for room consolidation, vacancies, maintenance or safety issues, policy violations or disruption of the living environment.

(3) Room changes.

Room changes, including moves made within suites, must be initiated with the hall director of the residence hall or a member of the central office staff prior to moving. Room changes between university residences halls must be initiated with the hall director of a residence hall or a member of the central office staff before a new room assignment will be offered. A short period is established at the opening and closing of each semester during which no room/suite or residence hall changes are made. During the open room change period students may initiate a room change at the front desk of the building they wish to move to. Requests for room assignment changes will not be honored for reasons involving age, race, ethnicity, color, national origin, sexual orientation, disability or religion.

(4) Violation of the policy.

Students found responsible for violating the housing assignment policy may be subject to an assessment equal to the average cost of on campus housing and the required meal plan.

Effective: 3/3/2018
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364

3364-30-52 Policy on satisfactory academic progress for recipients of federal financial aid.

(A) Policy statement The Higher Education Act of 1976, as amended, requires the university of Toledo to develop and apply a consistent and reasonable standard of academic progress for all students who receive federal financial aid in order for those students to continue to receive such assistance. This standard must contain all elements specified in the regulations and must be at least as strict as the policy used for all students who do not receive federal financial aid. "Satisfactory Academic Progress" is measured in terms of performance through grade point average, and in terms of degree or program completion.

The following programs are directly affected:

(1) Federal pell grant

(2) Federal supplemental educational opportunity grant ("FSEOG")

(3) Federal work-study

(4) Federal teach grant

(5) Federal perkins loan

(6) Federal direct stafford loans, subsidized and unsubsidized

(7) Federal direct "PLUS" loan

In addition, the Ohio college opportunity grant now follows the same federal financial aid academic progress testing standards for eligibility.

(B) Purpose of policy

To provide the requirements for satisfactory academic progress ("SAP") for recipients of federal financial aid.

(C) Guidelines

(1) A credit course is completed when a student earns a grade of "A, B, C, D, F, PS, NC, or S". However, for the purpose of this policy, a grade of "F, NC, IN, W, IW, PR, or IP" does not indicate a successfully completed credit course.

(2) Students taking developmental courses only or a combination of developmental courses and regular courses must successfully complete a minimum of sixty-seven per cent of the total class schedule. Only grades of "PS" are acceptable for developmental courses.

(3) Satisfactory academic progress reviews will be conducted at the end of each term.

(4) Federal aid and certain state grants will be automatically suspended for students who earn no hours or grade point average for an enrolled term.

(5) The academic progress test required for the awarding of federal financial aid may differ from the University's definition of academic good standing. See rule 3364-71-01 of the Administrative Code for additional information.

(6) In order for an "SAP" appeal (or certification) to be considered for the semester, it must be submitted by the end of the withdrawal period (approximately sixty days into the semester). Exceptions will be considered and reviewed by the "SAP" committee for students with extenuating circumstances.

(7) There will be no more than three appeals considered per student. After three appeals, if a student is not in compliance, aid will be terminated for any future attendance at the university. Exceptions will be considered and reviewed by the "SAP" committee for students with extenuating circumstances.

(D) Requirements to maintain eligibility for aid

(1) Pace

All students are expected to successfully complete a minimum of xity-seven per cent of the credit hours they attempt in order to maintain eligibility. The total number of hours attempted will be determined as of the fifteenth day of class each semester.

(2) Grade point average ("GPA")

Students must maintain a cumulative grade point average equal to, or higher than, the standards established by the university. These requirements are:

(a) Undergraduate and law students must maintain a minimum "GPA" of 2.0

(b) Graduate students must maintain a minimum "GPA" of 3.0

(3) Maximum timeframe

Degree completion should take place in a period no longer than one hundred fifty per cent of the published length of a program, which is defined as follows:

Maximum Attempted Credit Hours

(one hundred fifty percent of credit hours required to complete program)

Undergraduate

Bachelor's 186

Associate's/Undecided 99

Certificate 45

Graduate

Master's 70

Doctoral 125

Educational Specialist 45

Certificate 30

Law 134

Medical 353

All level-appropriate hours are reviewed. Federal law does not recognize academic forgiveness.

(E) Re-establishing eligibility for aid

Academic progress will be reviewed after grades are posted each term. Students found to be out of compliance with one or more of the academic progress policy requirements will be placed on a one term warning status. Prior to receiving aid for that term, they will be required to complete a certification form stating that they understand the academic progress policy requirements. Following that term, if they have brought their academic standing into compliance with the policy, their status will return to good standing. If they have not met minimum requirements, aid will be suspended and they will need to complete an appeal to request aid reinstatement. Appeals are reviewed by the "SAP" committee within ten business days of receipt. If approved, students will be placed in a probationary status until they have brought their academic standing into compliance with the policy.

Effective: 11/3/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364

3364-30-53 Institutional aid.

(A) Policy statement

The objective of the university of Toledo office of student financial aid ("OSFA") is to:

(a) provide financial assistance in an equitable and timely manner to students who exhibit financial need;

(b) administer non-need awards made to university students from university and external sources; and

(c) serve as a responsible steward of institutional aid and to adhere to fiscal constraints as determined in the annual budgeting process.

(B) Purpose of policy

The purpose of the policy is to define the limits for the awarding and distribution of institutional aid; to identify the order in which aid is packaged; and to specify the permissible combination of various awards. In meeting the objectives in the policy statement, all award program regulations, guidelines and donor wishes are to be followed. Aid packaging is to be accomplished as effectively and efficiently as possible within the constraints of time, resources and outside forces or factors, frequently beyond office control, such as timing of receipt of funds, regulation changes, software and data system changes and technology support.

(C) Scope

The policy and associated procedures will address all student types and class levels. It provides guidelines and clarification for the awarding of all forms of institutional aid, including, but not limited to merit scholarships, need-based gift aid, talent awards, endowed scholarships and departmental awards.

(1) Student eligibility will be based on the award criteria or donor guidelines.

(2) The federal methodology, utilizing the free application for federal student aid ("FAFSA") will be used to determine the expected family contribution ("EFC") and the amount of financial need. Awarding priority is based on a first-come, first-served basis within the limits of available funding.

(3) Institutional aid and awards from sources other than the "OSFA" will be incorporated into the aid package. Potential sources include, but are not limited to academic departments, "ROTC," intercollegiate athletics, endowed scholarships, or institutional loans. These awards must comply with regulations and guidelines of all funds included in the aid package, including revision of the aid package if necessary.

(4) Undergraduate students with a bachelor's degree ("UWD") will not be eligible for merit award consideration.

(5) Institutional aid programs are subject to change without notice; except those in effect for the then current term.

(D) Institutional aid limits

A student's degree program, class level and residency status determines the maximum amount of institutional aid that can be received. No student may receive from all sources of institutional aid more than the total of:

(1) Tuition.

(2) Out- of-state surcharge.

(3) General fee.

(4) Miscellaneous fees.

(5) Room cost in university housing.

(6) University meal plan.

(7) Institutionally approved expenses including but not limited to "NCAA" and study abroad.

Institutional aid that is awarded cannot exceed the above total or it will be reduced accordingly. Institutional aid cannot be used for the cost of consortium coursework at another institution. If a student is eligible for more than one form of institutional aid that covers a specific charge, for example, the out of state surcharge, one of the awards will be reduced by the value of that charge.

Extenuating circumstances based on economic need or other reasons may be approved by the director of financial aid or the vice president for enrollment management.

(E) Study abroad experience

For institutional aid to be used during a study abroad experience, all of the following criteria must be in place:

(1) The study abroad program must be an approved program through the center for international studies and programs ("CISP") and university must have a written agreement with the institution offering the study abroad program or with an entity representing that institution.

(2) University awards academic credit for it and the student remains concurrently enrolled at the university.

(3) The study abroad program must be considered part of the student's eligible program.

(F) Order of payment to the student account

The order of payment to the student account, by fund for institutional aid programs for which students are confirmed eligible, will occur as follows:

(1) Benefits earned and billable to another department including, but not limited to fee waivers, graduate assistant fee waivers, resident hall advisor waivers, and the faculty/staff dependent fee waiver.

(2) Talent awards such as athletic grants in aid, performing arts scholarships, marching band and other forms of institutional aid that are awarded based on special talent.

(3) Departmental awards, including awards funded by the university of Toledo foundation and "ROTC" awards.

(4) Merit scholarships.

(5) Need-based merit awards.

(6) Enhancements, based on financial need and other factors, after the student has submitted the "FAFSA" and an accurate "EFC" is determined.

(G) Eligibility criteria by student type

(1) Undergraduate first-time, full-time adult and direct from high school students would be considered for merit scholarships based on the programs and awarding criteria active with their first term of enrollment.

(2) Undergraduate first-time at the university of Toledo, full-time transfer students or transfer readmit undergraduates with a minimum 2.0 university grade point average would be considered for transfer merit programs active with their first term of enrollment or transfer readmit status. Consideration for the number of eligibility semesters will be based on the cumulative earned hours from previous colleges.

(3) The following student types would be considered for merit programs, if available and they meet the awarding criteria, with their first term of enrollment:

(a) International students (undergraduate and graduate)

(b) Online students (undergraduate and graduate)

(4) College of law:

Scholarships are awarded by the college.

(5) College of medicine:

Scholarships are awarded by the college.

(6) Graduate awards

Awarded by various departments and the college of graduate studies.

(H) Renewability

Merit scholarship renewability is based on the student meeting or exceeding the renewal criteria for their award(s) as defined in the scholarship terms and conditions located atwww.utoledo.edu/financialaid/scholarships.

(I) Miscellaneous

For all other scholarship circumstances, including the stackability of institutional aid programs, review the scholarship's terms and conditions, located atwww.utoledo.edu/financialaid/scholarships.

Effective: 10/5/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364

3364-30-54 Mandatory tuberculosis screening of students from world health organization-designated high tuberculosis prevalence countries.

(A) Policy statement

Commencing with fall semester 2017 all incoming students with country of birth, country of citizenship, or application address indicating time spent in a country of high tuberculosis incidence per the world health organization will be subject to mandatory onsite screening for active tuberculosis. ("high incidence" areas are defined as having reported or estimated incidence of twenty or more cases per one hundred thousand population.) Students who do not comply with this screening requirement will have holds placed on subsequent registration.

Incoming students with suspicion of active tuberculosis, with a positive symptom screen and/or abnormal x-ray suspicious or active tuberculosis, will be referred for immediate university of Toledo specialist consultation for further evaluation. Students with active tuberculosis should expect to be isolated and treated.

(B) Purpose of policy

Tuberculosis is a common and often deadly disease, which in humans is caused primarily by the microorganism, mycobacterium tuberculosis. Tuberculosis is spread through the air, when people who have the disease cough, sneeze, or spit. If left untreated, tuberculosis kills more than half of its victims. Identification and treatment of active tuberculosis is important for protecting the health of individuals as well as the public.

(C) Scope

This policy applies to all students at the university of Toledo arriving from countries with high incidence of tuberculosis.

(D) Procedure

(1) The university will communicate this mandatory tuberculosis screening policy to all future and incoming international applicants and students born in or arriving from the world health organization list of high tuberculosis prevalence countries. The communications will be coordinated among the various offices responsible for the policy, including the offices of undergraduate admissions, graduate admissions, international student services, the student health clinics, the provosts' offices, and student affairs on both campuses, as well as the university's website and other communication vehicles.

(2) Effective for fall semester 2017 registration, tuberculosis registration holds will be placed on all admitted incoming students for whom the policy applies until mandatory onsite tuberculosis screening questionnaire and any necessary follow-up has been completed.

(3) Screening questionnaires will be given to students via application packets to be completed prior to the student's arrival on campus.

(4) Screening procedure

(a) If the symptom screen is negative, screening is complete; the student then is permitted to register and attend classes.

(b) Students who have a positive symptom screen will be referred to student health services on either campus for further evaluation by a provider, which may include chest x-ray. The student should call for an appointment. If that evaluation is negative for active tuberculosis the registration hold will be removed.

(c) Incoming or current students with active tuberculosis, will be subject to mandatory tuberculosis isolation. Students with active tuberculosis should expect to be isolated, and treated for at least two weeks, during which time most patients are expected to respond favorably. In rare cases of drug-resistant tuberculosis, the treatment period and isolation will be extended. Cases of active tuberculosis must be referred to the Lucas county health department, who will oversee contact identification and testing and any additional treatment. Depending on the required time for treatment and isolation, it might be necessary for a student to take a medical drop or be placed on a medical leave of absence, though alternative means for completing course requirements, including distance learning, will be considered whenever possible.

Effective: 3/3/2018
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364