Chapter 3364-71 Policy Statements Relating to Veterans Assistance, Posthumous Degree Awards and International Bacfcalaureate Diplomas

3364-71-18 Veteran and service members' support and assistance.

(A) Policy statement

The university of Toledo is committed to providing assistance and support to meet the unique needs of service members and veterans so they may succeed at degree attainment. In an effort to best serve this student population, the university of Toledo has adopted the veteran and service members support and assistance rule 3364-71-18 of the Administrative Code pursuant to section 3345.42 of the Revised Code.

(B) Purpose of policy

The purpose of this policy is to set forth the support and assistance the university of Toledo will provide to service members and veterans while enrolled at the institution. In alignment with section 3345.42 of the Revised Code, this policy utilizes the following definitions for "service member" and "veteran:"

"Service member" means a person who is serving in the armed forced of the United States.

Veteran" means any person who has completed service in the armed forces, including the national guard of any state or a reserve component of the armed forces, and who has been discharged under honorable conditions from the armed forces or who has been transferred to the reserve with evidence of satisfactory service.

(C) Scope

All service members and veterans enrolled at the university of Toledo. This rule shall supersede, to the extent necessary to fulfill the requirements of this rule, the following related rules of the Administrative Code: 3364-71-12 (priority registration) ; (credit for prior learning) 3364-71-17; (military service member readmit) 3364-30-51, (graduate student leave of absence) 3364-77-04; (administrative adjustment for extenuating circumstances) 3364-71-16.

(D) Procedure

(1) In support and assistance provided to service members and veterans the university of Toledo will:

(a) Establish and maintain a service member and veteran student services office.

(b) Refer service members and veterans to proper local, state and/or federal agencies in the event the university of Toledo believes that the service member or veteran is eligible for services.

(c) Work with the Ohio board of regents "OBR" to develop a veteran-friendly campus that increases the opportunity for service members and veterans to succeed academically.

(d) Work with other Ohio institutions of higher education to inseminate and share promising practices for serving service members and veteran effectively.

(e) Promote veteran-friendly campuses by utilizing the "OBR" structure to disseminate and share promising practices statewide for serving service member and veterans effectively.

(f) Train appropriate faculty and staff to increase awareness of the mindset and unique needs of service members and veterans returning from combat zones and/or tours of duty overseas.

(g) Create "safe zones" for service member and veterans through a student service member/veteran club, organization, or association and campus-wide awareness training.

(h) Provide a portion of student orientation (or a separate session) specifically for service members and veterans.

(i) Recognize the service of service members and veterans at various events such as graduation, community service awards, honors awards, and an appreciation day.

(j) Regularly evaluate institutional policies and procedures that create barriers to service member and veteran success.

(k) Empower those working directly with service members and veterans to provide services designed to promote educational achievement.

(l) Provide training, in partnership with veterans affairs, in the proper certification methods for certifying officials.

(m) Develop a clear outreach strategy to communicate with eligible persons about educational and training benefits to encourage the use of "GI" bill benefits, as well as services and assistance offered by the institution.

(n) Continue to work with the legislature, workforce and higher education community to identify and develop statewide policies to ensure the transition to higher education is seamless for all students, including service members and veterans. (This may include, but is not limited to, issues such as transfer, credit for prior learning and/or experience, career ladders, support services, etc.).

(o) Ensure the campus community is aware of benefits associated with the new post September eleven "GI" bill and through our campus veterans' office and veteran coordinator(s) to actively find ways to connect returning service members and veterans with the services offered by the department of veterans affairs.

(2) The university of Toledo will work to provide better access and success for service members and veterans in postsecondary education and training while improving transition to civilian work.

Services provided will include:

(a) An online tool for exploring careers, searching programs in Ohio and providing consumer reporting information on earnings and employment outcomes for each program. This website should include special information targeted to service members and veterans regarding shortening the time to receive a credential or degree through:

(i) Expanding credit for prior learning;

(ii) Articulation and transfer agreements;

(iii) Bridge programs;

(iv) Applied baccalaureate degrees; and

(v) Online tools

(b) Improving services for service member and veteran job seekers by promoting seamless workforce development services such as those provided at Ohio means jobs centers, campus career centers, and through affiliates.

(E) References

Sections 3345.421 to 3345.424 of the Revised Code

Effective: 7/5/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3345.42

3364-71-19 Posthumous degree awards.

(A) Policy statement

The university of Toledo recognizes the unfortunate reality that an actively enrolled student may pass away prior to completing their degree requirements. This policy serves as an exception to rule 3364-1-09 of the Administrative Code, which requires a student to complete all requirements to be eligible to be awarded a degree from the university.

(B) Purpose of policy

The university may confer posthumous baccalaureate, graduate and professional degrees upon students who are deceased prior to the formal completion of all degree requirements.

(C) Scope

This policy shall apply to graduate, professional and undergraduate degree programs.

(D) Eligibility for posthumous degree

To be eligible to be awarded a university of Toledo degree posthumously, the student must have met the following conditions:

(1) At the time of death, the student was actively enrolled (or on military or health-related leave), and nearing completion of the requirements for awarding of the degree. For an undergraduate, "nearing completion" is defined as having completed a minimum of eighty per cent of the course requirements in a degree seeking program of study.

For graduate and professional students, "nearing completion" is defined as completion of seventy-five per cent of the course requirements at the time of death. In addition, for graduate students in programs requiring a thesis or dissertation, the graduate student must have commenced the research to the extent that the thesis/dissertation proposal has been approved, and a written portion of the thesis/dissertation beyond the proposal has been reviewed by the faculty advisor/committee. Graduate and professional students must have demonstrated evidence of the ability to successfully complete the degree as determined by their faculty advisor/committee.

The appropriate faculty, department chair, college dean and, in the case of graduate students, the dean of the college of graduate studies, will be consulted by the provost prior to making a recommendation to the president for board of trustees consideration.

(2) The student, undergraduate, graduate or professional, was in good academic standing, was making satisfactory academic progress toward degree completion as recorded on the student's transcript, and had no financial and/or disciplinary holds.

If eligible as specified in paragraphs (D)(1) and (D)(2) of this rule, a recommendation, with appropriate documentation, for the award of the posthumous degree should be made by the faculty in the student's major department, faculty advisor, department chair, college dean, provost and president; and, in the case of graduate students, the dean of the college of graduate studies.

Extraordinary circumstances: cases that do not meet the above specified criteria may be considered when extraordinary circumstances exist. In such cases, the provost will consult with the appropriate faculty within the student's program of study, department chair, college dean and, in the case of graduate students, the dean of the college of graduate studies, prior to a recommendation being approved by the president for board of trustees consideration.

(E) Approval process

The process for identifying and considering a candidate for the awarding of a degree posthumously shall be as follows:

(1) The college dean, upon learning of the death of a university of Toledo student, shall ascertain the relative academic standing of the student with the university registrar.

(2) Upon learning that the deceased student may be eligible for consideration for the award of a posthumous degree, the college dean will communicate this information to the appropriate departmental faculty or department chair to determine whether the student's overall record merits further consideration and recommendation that the posthumous degree be granted.

If recommended as outlined in paragraph (D) of this rule, the provost shall prepare a recommendation for the president to be forwarded to the board of trustees for its consideration.

(F) Awarding of posthumous degrees

Upon approval by the board of trustees, the following procedure will be followed:

(1) The family of the deceased will be notified of the approval by the provost or designee;

(2) The dean of the deceased student's college shall be notified, and this degree will be conferred at the next regularly scheduled commencement exercise;

(3) The posthumous nature of the award will be indicated on the diploma, the student's permanent record, and in the commencement program. These actions are the responsibility of the university registrar.

Effective: 4/25/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364

3364-71-20 International baccalaureate diploma.

(A) Policy statement

The university of Toledo will award credit for a minimum score of four on the higher level examination of the international baccalaureate "IB" by incoming freshmen.

(B) Purpose of policy

To allow international baccalaureate "IB" diploma to be recognized by the university of Toledo as an advanced standing program for college credit as required by state law.

(C) Scope

This policy applies to all incoming first year students who are admitted and matriculate to the university.

(D) Procedures

An incoming first year student who wants his/her "IB" examination test scores equated for course credit at the university is responsible for having his/her official "IB" scores submitted directly to the university. The university expects the student to submit "IB" examination scores at least one month prior to matriculation in order to facilitate a timely assessment of the scores.

Upon receipt, the student's "IB" test scores will be evaluated in accord with the university's transfer policies and transfer credit evaluation procedures for the catalog year in which the student matriculates. The student's test scores and choice of major determines the application of the credits awarded from the "IB" examinations.

The university of Toledo course equivalency for each course within each subject group will be established by faculty within the department most closely aligned with the subject content and learning outcomes of the "IB" diploma course (s).

A student who earns credit in a course that is equivalent to an "IB" examination will not be given credit for the "IB" examination credit. A student may not apply for "IB" credit after they matriculate. "IB" credit will not be assigned to the record retroactively.

The provost and vice president for academic affairs or designee will review the awarding of credit through the international baccalaureate diploma program annually each May in accordance with the state's policies on transfer and articulation.

Effective: 7/5/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364