Chapter 3364-72 Faculty Qualifications

3364-72-11 University evaluation of faculty qualifications, including faculty holding less than a master's degree.

(A) Policy statement

To teach at the university, the instructor of record (excluding graduate assistants) will hold an earned degree recognized by their discipline, as defined in the current "CBA" or in the current rules and regulations of faculty not represented by the "CBA," that is either one level above the level of courses the instructor is teaching or is a terminal degree. The instructor of record may be employed fulltime or part-time by the university. An instructor of record who does not meet the degree requirements will be reviewed for approval through a process outlined in this policy.

The instructor of record who holds less than an earned master's degree will possess at a minimum five years of equivalent experience as documented through an evaluative review process. All academic deans and academic colleges will use the minimum of five years of equivalent experience as the criteria to evaluate course instructors whose highest earned degree is less than a master's degree. The evaluation process for the relevant equivalent experience will include reviews at the department, college and provost levels prior to the assignment of teaching responsibilities at the university. After the initial evaluation, the instructor of record will be evaluated for his/her qualifications only if he/she presents evidence of new credentials, additional course work or degrees, teaches in a new subject area or has not been employed by the university for six consecutive terms.

(B) Purpose of policy

This policy defines the expected qualifications of each instructor of record and the minimum experience expected for any instructor of record whose highest earned degree is less than a master's degree. Additionally, the policy establishes a review process for academic colleges. This policy aligns with requirements adopted by the state of Ohio and by the higher learning commission, the regional accrediting body.

(C) Scope

This policy applies to all academic colleges, schools, departments and programs at the university.

(D) Policy coverage

This policy covers the expected qualifications of each instructor of record and the minimum experience expected for any instructor of record whose highest earned degree is less than a master's degree. Additionally, the policy establishes a review process for academic colleges.

(E) Procedure

The evaluative procedure for the instructor of record whose highest earned degree is less than a master's degree begins with the department chair before proceeding to a review by the college dean and finally the provost's office. The review at each level shall result in a written recommendation to be submitted to all subsequent levels of review. The provost as chief academic officer, has final decision-making authority to determine whether the teaching qualification of an instructor of record whose highest degree is less than a master's degree is sufficient. This review process utilizes workflows and deadlines established by provost.

It is the responsibility of each course instructor to provide current curriculum vitae annually to their college. The current curriculum vitae, along with all relevant documents will be kept in each academic college dean's office and in the academic business office in the provost's office in accordance with the records retention for public colleges and universities in Ohio.

(F) Minimal qualifications:

The instructor of record, excluding graduate assistants, teaching in undergraduate programs will hold either a degree at least one level above the instruction level they are teaching or a terminal degree, unless approved following the procedure set forth in paragraph (E) of this rule.

(1) The instructor of record teaching general education courses, or other non-occupational courses (i.e., courses not designed to prepare people directly for a career), will hold a master's degree or higher in the discipline or field, unless approved following the procedure set forth in paragraph (E) of this rule or in conformity with this paragraph. If the instructor of record instructor holds a master's degree or higher in a discipline or subfield other than that in which he or she is teaching, the instructor of record should have completed a minimum of eighteen graduate credit hours in the discipline or field in which they teach.

(2) The instructor of record teaching in career and technical education college-level certificate and associate's degree programs will hold a bachelor's degree in the field, unless approved following the procedure set forth in paragraph (E) of this rule.

(3) The instructor of record assigned to teach a graduate level course must apply for and be awarded graduate faculty status if the graduate program is approved through the college of graduate studies. For graduate programs not approved through the college of graduate studies, such as the college of law, the college dean is responsible to insure the instructor of record holds a terminal degree in the discipline or has a record of scholarship and preparation to teach as recognized by the discipline, e.g. doctor of juris prudence.

(G) Equivalent experience

The university defines the minimum threshold as five years of experience or demonstrated skills in the same area in which the potential instructor of record will be teaching for faculty holding less than a master's degree. Credentials will be the primary determinant of minimal instructional qualifications but equivalent experience (having a breadth and depth of experience in outside the classroom, in real-world relevant situations to what the faculty is teaching) and/or industry credentials are other possible determinants.

The evaluation should be conducted initially at the department level, followed by a review by the college dean. The dean will submit a letter and a copy of the instructor's current curriculum vitae to the provost, documenting the equivalent experience and requesting permission to teach. After review, the provost will inform the dean of his/her decision in writing and to the academic business manager, who will maintain a copy of both letters as documentation in the individual's personnel file. After the initial evaluation, the instructor of record will be evaluated for his/her qualifications only if he/she presents evidence of new credentials, additional course work or degrees, teaches in a new subject area or has not been employed by the university for six consecutive terms.

Effective: 4/25/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364

3364-72-12 Administrator assuming faculty position.

(A) Policy statement

A full time university of Toledo administrator with a concurrent faculty appointment may transition to a full time position as a member of the university faculty in accordance with this university policy and the letter of appointment for the administrative position.

(B) Purpose of policy

This policy addresses the terms and conditions which govern the transition to a faculty position upon completion of an administrative assignment, voluntary election, and termination without cause.

(C) Scope

This policy applies to the officers and deans of the university as specified in rule 3364-1-07 of the Administrative Code titled "Administration of the university," including but not limited to additional officers as the president may from time to time select.

(D) Faculty status for administrators

(1) Administrators who are recruited by the university to serve exclusively or primarily in an administrator position may also be granted an appointment at academic rank in the department, or where appropriate, college of their discipline. They may also apply for tenure in that faculty position.

(2) Faculty members of the university of Toledo who assume administrative positions within the university will retain an academic appointment in the college in which they have been granted tenure.

(3) Upon completion of the administrative assignment, voluntary election to move to faculty status, or termination without cause, he or she will assume a faculty position in a department that will be determined in consultation with the president or provost, as appropriate, dean, and department chairperson(s).

(E) Salary upon return to faculty appointment

(1) Beginning July 1, 2016, the base faculty salary for the return of new administrator's (deans level and above) to a faculty appointment must be established at the time of the administrative assignment. The salary assigned for the faculty position must be approved by the president or provost. The salary previously earned as an administrator is not a factor in determining the new salary.

(2) After a former administrator assumes a faculty position, the faculty member will be eligible for merit and equity adjustments consistent with university policies or applicable collective bargaining agreement.

(3) Salary funding for the administrator in his/her faculty role will be provided based on a determination made by the provost and the senior vice president of finance and administration.

(F) Transition support

The provision of other resources, such as research support or funding for professional development activities, may be considered. Such support will be consistent with that provided incoming faculty of similar rank and length of service, and will be funded by the college or department.

(G) Leaves

Administrators assuming a faculty position may be granted a leave with pay from the end of his/her appointment, through the end of the following semester, to resume scholarly activities and permit the former administrator to prepare for the faculty assignment. Administrators on leave will receive their administrative salary. Once the leave is completed, the salary will be modified to reflect that of a faculty member. In the event said person does not return to the faculty for at least two semesters, the amount paid for the leave must be repaid to the university.

(F) Exceptions

The president may grant exceptions to this policy. Such exceptions will be in writing.

Any administrator with an existing contract or letter of appointment fully executed prior to July 1, 2016 is grandfathered into the provisions of his or her appointment. This policy applies to new administrative appointments effective July 1, 2016 or thereafter.

Effective: 7/1/2016
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364