Chapter 3379-3 Meetings
The annual meeting of the council shall be held each year at such time as the executive committee shall designate.
Special meetings of the council may be held upon call of the chair or, in the absence of the chair, by the vice chair. However, members of the council may not be reimbursed for expenses in attending more than four meetings per year.
The annual meeting of the council shall be held at the principal office of the council or at any other place within the state designated by the executive committee. Special meetings shall be held at the place designated in the notice of such meeting, and all meetings shall be valid wherever held.
Notice of each meeting of the council shall be given at least ten days prior to the date thereof, sending by any reasonable method, a copy of the notice to the members . Each notice shall specify the place, the day, the hour of the meeting, and, in the case of a special meeting, the nature of the business to be transacted.
A simple majority of the voting members of the council shall constitute a quorum for the transaction of business and when a quorum is present, business may be transacted upon a simple majority vote of the voting members present at such meeting. In the absence of a quorum, any meeting may be adjourned by a vote of the majority of the voting members present thereat, but no other business may be transacted.
Each voting member of the council shall be entitled to one vote on any matter of business before the council and voting rights may not be exercised by proxy, unless subsequent changes to state law permit the use of proxies.
At every meeting, the chair of the council, or in the absence of the chair, the vice chair, or in the absence of both, the secretary may act as chair. The secretary of the council may act as secretary at all meetings. In the absence of the secretary, the director shall perform all duties of the office of secretary as specified in rule 3379-7-05 of the Administrative Code.
In accordance with division (F) of section 121.22 of the Revised Code, notification of the time and place of all regularly scheduled meetings of the council shall include, but not be limited to:
(A) Internet. Notice of all regular or special meetings shall be posted on the council's internet site: http://www.oac.ohio.gov, or any successor website.
(B) Statehouse press corps and electronic media. Notice of all regular and special meetings shall be given to the statehouse press corps and electronic media via distribution of press release. Notwithstanding the foregoing, the council shall not hold a special meeting unless it provides twenty-four hours advance notice to the news media that have requested notification, except in the event of an emergency requiring official action. In the event of an emergency , the member or members calling the meeting shall immediately notify the news media that have requested notification of the time, place, and purpose of such meeting, to the best ability of the council.
(C) Request in writing. Anyone wishing to be notified of any regular or special meeting of the council shall request the same in writing submitted to: "Ohio Arts Council, 30 E. Broad St, 33 Floor, Columbus, Ohio 43215-3414." Such submittal shall include the address and phone number where notification can be made. The submittal shall be good for all meetings remaining during the fiscal year such submission is made. The fiscal year shall run from July first of any year to and including June thirtieth of the next year.
(D) Costs. The council may determine the reasonable expenses incurred by notification and may charge a fee to cover such expenses.