Chapter 3379-3 Meetings

3379-3-01 Annual meeting.

The annual meeting for the Ohio arts council shall be held each year at such time as the executive committee shall designate.

Eff 1-31-77; 5-1-00
Rule promulgated under: RC 111.15
Rule authorized by: RC 3379.04(C)
Rule amplifies: RC 3379.06
RC 119.032 review dates: 3/25/02

3379-3-02 Special meetings.

Special meetings of the Ohio arts council may be held upon call of the chairman or, in the absence of the chairman, by the vice chairman. However, members of the council may not be reimbursed for expenses in attending more than four meetings per year.

Eff 1-31-77
Rule promulgated under: RC 111.15

3379-3-03 Place of meeting.

The annual meeting of the Ohio arts council shall be held at the principal office of the council or at any other place within the state designated by the executive committee. Special meetings shall be held at the place designated in the notice of such meeting, and all meetings shall be valid wherever held.

Eff 1-31-77
Rule promulgated under: RC 111.15

3379-3-04 Notice.

Notice of each meeting of the council shall be given at least ten days prior to the date thereof by mailing a copy of the notice to the members at their last known residence. Each notice shall specify the place, the day, the hour of the meeting, and, in the case of a special meeting, the nature of the business to be transacted when convenient.

Eff 1-31-77
Rule promulgated under: RC 111.15

3379-3-05 Quorum.

A simple majority of the members of the Ohio arts council shall constitute a quorum for the transaction of business and when a quorum is present, business may be transacted upon a simple majority vote of the members present at such meeting. In the absence of a quorum, any meeting may be adjourned from time to time by a vote of the majority of the members present thereat, but no other business may be transacted. In any adjourned meeting at which a quorum is present, any business may be transacted which might have been transacted at the meeting as originally noticed. The members present at a duly called meeting at which a quorum is present may continue to do business until adjournment.

Eff 1-31-77
Rule promulgated under: RC 111.15

3379-3-06 Voting rights.

Each member of the council shall be entitled to one vote on any matter of business before the council and voting rights may not be exercised by proxy.

Eff 1-31-77
Rule promulgated under: RC 111.15

3379-3-07 Organization.

At every meeting the chairman of the Ohio arts council, or in the absence of the chairman, the vice-chairman, or in the absence of both, the secretary may act as chairman. The secretary of the council may act as secretary at all meetings. In the absence of the secretary, the chairman may appoint another person to act as secretary pro tem.

Eff 1-31-77
Rule promulgated under: RC 111.15

3379-3-08 Notice to the public.

(A) In accordance with division (F) of section 121.22 of the Revised Code, notification of the time and place of all regularly scheduled meetings of the council shall include, but not be limited to, news releases sent to the news media mailing list at least seven days prior to each meeting. Twenty-four-hour advance notification of the time, place, and purpose of all special meetings of council shall be provided to the news media that have requested notification, except in the event of an emergency requiring immediate official action. In the event of an emergency meeting, all news media that have requested notification of council meetings shall immediately be notified of the time, place, and purpose of the said meeting, to the best ability of the council.

(B) Any person may, upon request and payment of a reasonable fee, obtain reasonable advance notification of all meetings at which any specific type of public business is to be discussed, or the time, place and purpose of all special meetings.

(C) The council may determine the reasonable expenses incurred by notification and may charge a fee to cover such expenses.

Eff 7-23-84; 5-1-00
Rule promulgated under: RC 111.15
Rule authorized by: RC 3379.04(C)
Rule amplifies: RC 121.22(F)
RC 119.032 review dates: 3/25/02