Chapter 3379-7 Officers
The officers of the council shall be the chair, the vice chair, and the secretary, and such other officers as may be appointed in accordance with law.
Each officer, except such as may be appointed in accordance with the provision of sections 3379.01 to 3379.09 of the Revised Code, shall be elected annually at the first meeting of the calendar year and should hold office until the next annual meeting of the new calendar year and until their successors are elected and qualified.
A vacancy in any office, other than chair and vice chair, caused by death, resignation, removal or disqualification or for any other cause may be filled for the unexpired portion of the term by the executive committee subject, however, to the approval of council at its next meeting.
(A) The director shall be chief administrative officer of the council and shall have general supervision over the affairs of the council and over its subordinate officers and employees; subject, however, to the direction and control of the members of the council and its executive committee.
(B) The director may sign and execute in the name of the council any contracts or other documents authorized by the council or the executive committee, except in cases where the signing and execution thereof shall be expressly delegated by council action to some other officer or agent; and, in general, shall perform all duties incident to the office of the chief administrative officer of the council and such other duties as may from time to time be required of the director by the council.
(C) The director shall be responsible for preparing the council budget; once the council has approved the budget, and it has been passed by the state office of budget and management and the general assembly, the director shall have full authority to make expenditures under the budget and in accordance with existing state laws, except for matters of compensation governed by rule 3379-7-08 of the Administrative Code.
(D) The director shall, whenever it may be necessary in his or her opinion, prescribe the duties of any subordinate officers whose duties are not otherwise defined.
(E) The director shall in the event of a vacancy in the office of the secretary perform all duties of the office of secretary as specified in rule 3379-7-05 of the Administrative Code.
(F) The director shall not receive additional payment in any form for his or her services, such as fees for speaking or any form of gratuity.
(G) The director shall comply with the applicable statutes and regulations of the state of Ohio.
The secretary shall:
(A) Certify and keep at the principal office of the council an original and copy of its rules and regulations, as amended.
(B) Keep at the principal office of the council or such other place as the members of the council may direct, a book of the minutes of all the meetings of the council (whether annual or special), their time and place, the notices thereof and the names of those present at the meetings, copies of which minutes shall be sent, by any reasonable method, to each member after the meeting.
(C) See that all notices are duly given in accordance with the provisions of these rules and regulations and as required by law.
(D) Be custodian of the records of the council.
(E) See that the books, reports, statements and all other documents and reports required by law are properly kept and filed.
(F) Exhibit at all reasonable times to any member of the council, upon application, the records of the proceedings of the members.
(G) In general, perform all duties of the office of secretary and such other duties as may from time to time be required of him or her by the council.
The council from time to time may appoint one or more consultants for the purpose of advising the council on particular matters pertaining to its functions. Each consultant shall be formally designated as such and shall serve for such period as the council shall designate.
(A) The council or the executive committee from time to time may create an advisory panel in any designated art field or other relevant professions. Each panel shall perform such duties as shall be specified by the council, including submitting from time to time recommendations to the council for courses of action designed to promote the functions and activities of the council. Each panel shall be advisory only and shall not have authority to commit the council financially or otherwise without the council's express consent.
(B) A list of members of the advisory panels shall be compiled for council approval by the programs, panels and public policy committee, a standing committee of council consisting of five council members who are appointed by the chair with council approval for a one-year tenure. The committee will review suggested names of panel members as submitted by the chair and director who, in turn, have had input from staff and the arts field or other relevant professions. Council members will submit suggestions for panelists directly to the committee prior to the council meeting where panelists are approved. After approval of the panel members, the council shall then appoint the members to the advisory panels.
(C) Appointments to the advisory panel shall be for a term of either one or two years. The programs, panels and public policy committee may recommend to the council that an advisory panel member be reappointed but such reappointment must be approved by council and shall not result in such member serving for more than four consecutive years on the same panel. When an advisory panel member serves four consecutive years on the panel, such member may not be appointed to any panel again until two years have elapsed.
R.C. 119.032 review dates: 01/24/2014 and 01/15/2019
Promulgated Under: 111.15
Statutory Authority: 3379.04
Rule Amplifies: 3379.04
Prior Effective Dates: 1/31/77, 7/16/81, 3/25/88, 5/1/00
(A) The salary of the director shall be established by the action of the council. The director, with the approval of the council and in accordance with the laws of the state of Ohio, may recommend classification and job assignments of the remaining staff positions.
(B) Compensation of the director and/or any employee of the council, as well as expenses of the council, expenses of the director, expenses of the members of the council, of the executive committee, and other standing committees of the council, shall be paid upon voucher signed by the director.
(C) The expenses of the offices of the chair of the council shall be budgeted to include postage, telephone, travel, stationery, and incidental secretarial assistance where required.