Chapter 3383-3 Meetings

The annual organizational meeting of the commission shall be held at the first regular meeting of each calendar year in accordance with division (E) of section 3383.02 of the Revised Code.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 10/26/2002, 08/15/1994

The commission shall meet at least quarterly in accordance with division (D) of section 3383.03 of the Revised Code, unless such requirement is suspended for reasons of public health and safety by the appropriate authority.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 10/26/2002, 08/15/1994

Special meetings of the commission may be held upon call of the chairperson or, in the absence of the chairperson, by the vice chairperson. Any special meeting shall be conducted in accordance with division (F) of section 121.22 of the Revised Code, unless such requirement is suspended for reasons of public health and safety by the appropriate authority.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 10/26/2002, 08/15/1994

Meetings of the commission may be held anywhere in the state of Ohio in accordance with division (F) of section 3383.02 of the Revised Code. Special meetings shall be held at the place designated in the notice of such meeting, and all meetings shall be valid wherever held.

Effective: 10/26/2002

Promulgated Under: 111.15

Statutory Authority: RC Sec. 3383.02, RC Sec. 3383.04

Rule Amplifies: RC Sec. 3383.02, RC Sec. 3383.04

Prior Effective Dates: 8/15/1994

Notice of each regular meeting of the commission shall be given at least seven days prior to the date thereof, sending by any reasonable method, a copy of the notice to the members at their last known office or residence. Each notice shall specify the place, the day, the hour of the meeting, and, in the case of a special meeting, the nature of the business to be transacted. Notices for special meetings shall be given in accordance with division (F) of section 121.22 of the Revised Code.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 10/26/2002, 08/15/1994

In accordance with division (F) of section 3383.02 of the Revised Code, a quorum consists of five voting members of the commission and five affirmative votes of voting members shall be required for the commission to take action.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 10/26/2002, 08/15/1994

Each voting member of the commission shall be entitled to one vote on any matter of business before the commission and voting rights may not be exercised by proxy, unless subsequent changes to state law permit the use of proxies. In accordance with section 121.22 of the Revised Code, action by the commission may be taken only at official meetings, which must be conducted in person, unless such requirement is subsequently suspended by an appropriate legal authority for reasons of public health and safety.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 10/26/2002, 08/15/1994

Meetings shall be conducted by the chairperson of the commission, or in the absence of the chairperson, the vice chairperson, or in the absence of both, the secretary/treasurer may act as chairperson. The secretary-treasurer of the commission may act as secretary at all meetings. In the absence of the secretary, the chairperson may appoint another person to act as secretary pro tem.

Effective: 10/26/2002

Promulgated Under: 111.15

Statutory Authority: RC Sec. 3383.02, RC Sec. 3383.04

Rule Amplifies: RC Sec. 3383.02, RC Sec. 3383.04

Prior Effective Dates: 8/15/1994

(A) Internet. Notice of all regular or special meetings shall be posted on the internet at the commission’s internet site: http://www.culture.ohio.gov, or any successor website.

(B) Statehouse press corps and electronic media. Notice of all regular or special meetings shall be given to the statehouse press corps and electronic media via distribution of a press release. Notwithstanding the foregoing, the commission shall not hold a special meeting unless it gives twenty-four hours advance notice to the news media that have requested notification, except in the event of an emergency requiring immediate official action. In the event of an emergency, the member or members calling the meeting shall immediately notify the news media that have requested notification of the time, place, and purpose of such meeting.

(C) Request in writing. Anyone wishing to be notified of any regular or special meeting of the commission shall request the same in writing submitted to: “Ohio Cultural Facilities Commission, “20 E. Broad Street, Suite 200, Columbus, Ohio 43215-4316.” Such submittal shall include the address and phone number where notification can be made. The submittal shall be good for all meetings remaining during the fiscal year such submission is made. The fiscal year shall run from July first of any year to and including June thirtieth of the next year.

(D) Costs. A fee of five dollars will be charged to cover costs required by such notification. The five dollar fee shall be good for all meetings during that fiscal year. Another request and another five dollar fee will be charged for each subsequent fiscal year.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 09/09/2002, 08/15/1994

All meetings of the commission shall be conducted in accordance with section 121.22 of the Revised Code, unless such requirements are subsequently suspended by an appropriate legal authority for reasons of public health and safety.

Effective: 08/28/2006

Promulgated Under: 111.15

Statutory Authority: 3383.02, 3383.04

Rule Amplifies: 3383.02, 3383.04

Prior Effective Dates: 10/26/2002, 08/15/1994