3701-4-02 Responsibility for reporting.

(A) There is hereby created the Ohio cancer incidence surveillance system. In the development and administration of the Ohio cancer surveillance system the department may use information compiled by public or private cancer registries and may contract for the collection and analysis of, and the research related to, the information recorded under this section.

(B) Each physician, dentist, hospital, or person providing diagnostic or treatment services to patients with cancer shall report each case of cancer to the department on forms provided by the department or on computer tape or diskette. The report shall contain information regarding the patient which includes but is not limited to the following:

(1) Last name of patient;

(2) First name of patient:

(3) Middle initial of patient;

(4) Social security number of patient (if available);

(5) County of residence at diagnosis;

(6) City of residence at diagnosis;

(7) Street address at diagnosis;

(8) State of residence at diagnosis;

(9) Zip code at diagnosis;

(10) Birth date;

(11) Sex;

(12) Race;

(13) Hispanic origin;

(14) Age in years at diagnosis;

(15) Date of diagnosis;

(16) Date of first contact for this cancer office, (outpatient or inpatient);

(17) Source of information;

(18) Anatomical site of this cancer;

(19) Laterality of diagnosis;

(20) Sequence;

(21) Histology;

(22) Grade;

(23) O.C.I.S.S. source reporting code number:-

(24) American joint committee on cancer edition number;

(25) Diagnostic confirmation;

(26) First course of treatment;

(27) Date treatment began;

(28) Class of case;

(29) Occupation and industry;

(30) Tobacco use;

(31) Date of death;

(32) Underlying cause of death;

(33) Physician's name;

(34) Stage at diagnosis per american joint committee on cancer;

(35) Stage at diagnosis per surveillance, epidemiology, and end results;

(36) Primary site text - from medical reports;

(37) Histology text - from medical reports;

(38) Staging text - from medical reports; and

(39) Treatment text - from medical reports.

Any person required to report pursuant to this paragraph may elect to report to the department through an existing cancer registry if the registry submits the information in accordance with the requirements of this rule.

(C) Each and every physician, dentist, hospital, and other person providing diagnostic services to patients with cancer will report the diagnosis within six months of the date of diagnosis. Facilities or persons providing treatment services to patients with cancer will report the case within six months of the date of first contact with the case patient.

(D) All physicians, dentists, hospitals or persons providing diagnostic or treatment services to patients with cancer shall grant to the department or its authorized representative access to all records that identify cases of cancer or establish characteristics of cancer, the treatment of cancer, or the medical status of any identified cancer patient.

(E) Furnishing information, including records, reports, statements, notes, memoranda, or other information, to the department of health either voluntarily or as required by this rule, or to a person or governmental entity designated as a medical research project by the department does not subject a physician, dentist, hospital, or person providing diagnostic or treatment services to patients with cancer to liability in an action for damages, or other relief for furnishing the information.

(F) This rule does not affect the authority of any person or facility providing diagnostic or treatment services to patients with cancer to maintain facility-based tumor registries, in addition to complying with the reporting requirements of this rule.

R.C. 119.032 review dates: 08/23/2010 and 08/15/2015
Promulgated Under: 119.03
Statutory Authority: 3701.262
Rule Amplifies: 3701.262
Prior Effective Dates: 5/20/1993, 6/27/98