3701-54-09 Administrative and Non-classroom inspection areas.

(A) Inspection of the auditoriums and student dining areas shall include the following:

(1) All risers, platforms, and guardrails shall be in good repair and shall be structurally intact;

(2) The edge of the stage shall be clearly marked or elevated;

(3) Stage curtains shall be in good repair, clean and fire resistant;

(4) Portable cafeteria tables, banquet tables and other portable furniture shall be stored according to paragraph (A)(7) of rule 3701-54-07 of the Administrative Code;

(5) The cafeteria tables shall be cleaned and sanitized between each use; and

(6) Floors shall be cleaned after spills and after periods when food is served.

(B) Inspection of the library/media centers shall include the following:

(1) There shall be no accumulation of dust, suspected mold or other material on books or shelves;

(2) Televisions and heavy equipment that may pose a hazard by tipping or falling shall be securely anchored to a cart, wall or floor and shall be moved only by authorized personnel; and

(3) Shelving shall be secured according to paragraph (A)(9) of rule 3701-54-07 of the Administrative Code.

(1) All gym equipment and associated loose furnishings shall be safe, sanitary and in good repair;

(2) Cleaning supplies shall be readily available for use under staff supervision;

(3) Appropriate protective matting shall be provided; and

(4) The school shall have all bleachers, folding and telescopic seating, and grandstands inspected at least once annually by a qualified person. Qualified person as used in this paragraph means an individual familiar with the design, installation, operation and maintenance of folding and telescopic bleachers and grandstands. Documentation of annual inspections shall be available to the sanitarian at the time of the school inspection; and

(5) Indoor aquatic facilities shall be in compliance with the requirements in Chapter 3701-31 of the Administrative Code.

(D) Inspection of locker rooms shall include the following:

(1) Hot and cold running water shall be supplied to all faucets and showers that are operational;

(2) Restroom facilities shall comply with the requirements for restrooms in paragraph (F) of this rule;

(3) There shall be no evidence of sustained water condensation, water damage, or water intrusion, including but not limited to suspected mold, on any surface;

(4) Operational showers shall not be used for storage; and

(5) Operational showers used by students shall have non-slip mats or non-slip surfacing in the vicinity of showers where wet floors may pose a slip hazard.

(E) Inspection of training or weight lifting rooms shall include the following:

(1) Weightlifting equipment and benches shall be sanitary and in good repair;

(2) Therapeutic whirlpools shall be sanitary, in good repair and the area shall be equipped with an operable exhaust fan; and

(3) Cleaning supplies shall be readily available for use under staff supervision.

(F) Inspection of restrooms shall include the following:

(1) All plumbing fixtures shall be sanitary, operable, properly supplied and in good repair;

(2) Sinks supplied by automatic or low-flow fixtures shall provide a continuous flow of water for at least ten seconds;

(3) Hand washing sinks shall be provided with hand cleaning liquid, powder, or bar soap and individual, disposable towels, continuous towel system that supplies the user with a clean towel or a heated-air hand drying device;

(4) Tempered water shall be available at all sinks;

(5) Hand-washing posters shall be posted and visible from all sinks;

(6) Toilet tissue shall be available at each toilet;

(7) Floors shall be clean and dry;

(8) Adequate waste receptacles shall be conveniently located;

(9) Exhaust fans shall be operable and continually operating while the building is occupied; and

(10) Diapering facilities shall be sanitary and in good condition. Elevated diapering facilities shall be properly guarded to prevent falls.

(G) Inspection of custodial closets shall include the following:

(1) The custodial closet shall be inaccessible to unauthorized individuals;

(2) Existing exhaust fans shall be operated continuously;

(3) All sinks shall be equipped with backflow prevention devices;

(4) All containers of chemicals shall be properly labeled; and

(5) Material safety data sheets (MSDSs) shall be readily accessible to staff for all hazardous chemicals used or stored in the custodial closet.

(H) Inspection of mechanical rooms shall include the following:

(1) All doors to the mechanical room shall be locked;

(2) Annual boiler inspection certificate shall be on file and available for inspection by the sanitarian;

(3) All flammable or combustible liquids shall be stored in an approved flammable storage cabinet;

(4) Floors shall be free of slip, trip and fall hazards; and

(5) There shall be no storage of items that inhibit or restrict routine maintenance or cleaning.

(I) Inspection of attics, mezzanines, basements and crawl spaces shall include the following:

(1) There shall be no evidence of roof or plumbing leaks or other sources of water on any surface in the attic, mezzanine, basement or crawl space; and

(2) There shall be no animal or insect nests, waste or debris present in the attic, mezzanine, basement or crawl space.

(J) Inspection of water and waste water treatment systems shall include the following:

(1) If a school or school district owns, operates or manages the drinking water or waste water systems for a school building, the school or school district shall be in compliance with any applicable regulations of the Ohio environmental protection agency and the Ohio department of health and shall provide documentation of compliance to the sanitarian upon inspection.

(K) Inspection of the healthcare area shall include the following:

(1) The areas used for student healthcare shall have:

(a) A toilet and sink adjacent to the area and not used by the general student population;

(b) A cot and mattress with waterproof cover;

(d) Locked storage for medications as required by section 3313.713 of the Revised Code, except when other law allows for the carrying and self administration of medication by the student.

(2) The areas used for student healthcare shall have the following equipment and durable supplies:

(a) A current first aid reference document;

(b) A sharps container when sharps disposal is necessary; and

(L) Inspection of the administrative areas shall include the following:

(1) All appliances used in a break room shall be clean and in good repair; and

(2) All food in break rooms shall be properly stored to limit attraction of pests. Refrigerators in break rooms shall not be used for storage of chemicals or specimens.

(M) School rules and protocols: Each school building administrator shall have available upon inspection, administrative rules or protocols regarding the following topics:

(1) Dangerous or recalled products in accordance with paragraph (C) of rule 3701-54-05 of the Administrative Code;

(2) Radon testing. The school shall have a radon rule or protocol and evidence that the school has been built radon resistant or has been tested for radon within the past five years;

(3) Asbestos. The schools shall have an asbestos management plan which includes evidence of inspection for asbestos within three years, evidence of periodic surveillance within the past six months and a copy of the yearly written notice to the public referencing asbestos inspection and the availability of the asbestos management plan for review;

(4) School-wide safety or crisis management plan in accordance with section 3313.536 of the Revised Code which provides a protocol for responding to any emergency events that do occur and that compromise the safety of school property, students, employees, or administrators and that includes providing immediate notification to the appropriate fire department and board of health in the event of any spill or release of a hazardous substance on school grounds.

(5) Blood borne pathogens guidance in accordance with Chapter 4167. of the Revised Code;

(6) Medications in accordance with section 3313.713 of the Revised Code;

(7) Comprehensive safety plan. Schools shall have a written plan addressing safety management accountabilities and strategies, safe work practices, accident analysis procedures, job safety analysis procedures, safety committees and employee involvement strategies, employee safety and health training, treatment of sick or injured workers, safety and health hazard audits, ergonomics, transportation safety, identification and control of physical hazards, substance abuse, school violence prevention, and personal protective equipment;

(8) Chemical hygiene plan which means a written program developed and implemented by the school which sets forth procedures, equipment, personal protective equipment and work practices that are capable of protecting employees and students from the health hazards presented by hazardous chemicals used in the school;

(9) Material safety data sheets. A MSDS for every hazardous chemical used in the school building or on school grounds for cleaning, maintenance or instruction shall be available to staff in the areas where chemicals are used and in the school office or other appropriately designated central area of the building;

(10) Hand washing protocol. Each school shall have a rule or protocol on hand washing which shall be implemented in each school.

(11) No smoking signs posted in accordance with Chapter 3794. of the Revised Code.

(12) Integrated pest management policy (IPM). Not later than June 30, 2008, schools shall adopt a written IPM policy that includes identification of pests and conditions that attract pests; prevention techniques such as sanitation, vacuuming, structural repair and sealing; monitoring; education and training; approved least toxic chemical use; and pre-notification of chemical use.

(13) Schools shall have and implement a flushing protocol where lead pipes or lead-lined storage wells may be in use.

Effective: 09/27/2007

R.C. 119.032 review dates: 09/27/2012

Promulgated Under: 119.03

Statutory Authority: 3701.935

Rule Amplifies: 3701.931, 3701.935