Any owner or operator of a public water system subject to the provisions of this chapter shall retain on its premises or at a convenient location near its premises the following records:
(A) Records of microbiological and turbidity analyses made pursuant to this chapter shall be kept for not less than five years unless otherwise specified. Records of chemical analyses made pursuant to this chapter shall be kept for not less than ten years. Actual laboratory reports may be kept, or data may be transferred to tabular summaries, provided that the following information is included:
(1) The date, place, and time of sampling, and the name of the person who collected the sample;
(2) Identification of the sample as to whether it was a routine distribution system sample, check sample, raw or process water sample or other special purpose sample;
(3) Date of analysis;
(4) Laboratory and person responsible for performing analysis;
(5) The analytical technique/method used; and
(6) The results of the analysis.
(B) Records of action taken by the system to correct violations of state primary drinking water rules shall be kept for a period not less than three years after the last action taken with respect to the particular violation involved.
(C) Copies of any written reports, summaries or communications relating to sanitary surveys of the system conducted by the system itself, by a private consultant, or by any local, state or federal agency, shall be kept for a period not less than ten years after completion of the sanitary survey involved.
(D) Copies of public notices issued pursuant to rule 3745-81-32 of the Administrative Code and certifications submitted to the director pursuant to paragraph (A)(3) of rule 3745-81-32 of the Administrative Code must be kept for a minimum of three years after issuance.
(E) Copies of monitoring plans developed by the system or an agent of the system shall be kept for the same period of time as specified in paragraph (A) of this rule.
(F) Copies of any decisions, reports, monitoring plans or certifications developed by the system or an agent of the system to comply with rule 3745-81-22 and paragraphs (C) and (D) of 3745-81-24 of the Administrative Code shall be kept for the same period of time as specified in paragraph (A) of this rule.
R.C. 119.032 review dates: 09/18/2009 and 01/01/2015
Promulgated Under: 119.03
Statutory Authority: 6109.04
Rule Amplifies: 6109.04
Prior Effective Dates: 12/27/78, 01/01/04, 11/1/04