3745-89-08 Reporting of analytical results.

Reporting of analytical data for determining compliance with Chapters 3745-81 , 3745-82 and 3745-90, and rules 3745-9-09 and 3745-91-06 of the Administrative Code shall be completed by a laboratory certified by the director to perform drinking water testing, or by a facility acceptable to the director, including out of state laboratories that meet paragraph (D) of rule 3745-89-02 of the Administrative Code, as follows:

(A) Except as provided for in paragraph (B) of this rule, results shall be reported to the director and to public water systems by the tenth day following the month in which the chemical analyses are completed and by the tenth day following the month in which a sample is collected for microbiological analysis, cyanobacteria screening and microcystins analysis. All reports required under this rule shall be submitted electronically via a method acceptable to the director.

(B) The following results shall be reported by no later than the end of the next business day after the analysis is completed:

(1) All positive and all repeat sample results required by rules 3745-81-14 and 3745-81-21 of the Administrative Code, and all microbial monitoring results required by rule 3745-81-42 of the Administrative Code .

(2) All results at or above any maximum contaminant level specified in rule 3745-81-11, 3745-81-12, or 3745-81-15 of the Administrative Code, and all resample results to confirm MCL exceedances .

(3) All detections of microcystins in finished water samples, all results of microcystins samples collected in response to an exceedance of the microcystins action level established in paragraph (A)(1) or (A)(2) of rule 3745-90-02 of the Administrative Code, all results above five micrograms per liter total microcystins in raw water samples required by Chapter 3745-90 of the Administrative Code, and all results of cyanobacteria screening that indicate the potential for production of cylindrospermopsin, saxitoxins or anatoxin-a.

(C) All results required to be reported under paragraph (B) of this rule must be reported as follows:

(1) To the director electronically via a method acceptable to the director.

(2) To public water systems either by fax, electronically via a method acceptable to the director, or by overnight mail delivery.

(D) Reports required under this rule shall be submitted on forms or in a form acceptable to the director and shall be complete and correct. Each report shall include at least the analytical data, the name and certification number of the laboratory performing or reporting the analysis, the analytical method type, the dates that the sample was collected and received as well as the date the analysis was completed, the sample identification number as separately assigned by the laboratory for each sample, the analyst number of the laboratory analyst who performed the analyses, the sample collector's identification information, and complete sample and public water system identification information including sample location description, sample monitoring point and sample type. Additional information may be required based on contaminant.

(E) The director may establish reporting limits for any approved analytical method for contaminants listed in Chapters 3745-81 and 3745-90 of the Administrative Code. Laboratories shall report analytical results in accordance with the reporting limits established in appendix B to rule 3745-89-03 of the Administrative Code.

(F) Failure by a laboratory to file appropriate, complete, correct, and timely reports of analytical results required by this rule may be considered by the director as failure to meet an acceptable level of performance and as failure to successfully meet the requirements for renewal of a laboratory certification. Out of state laboratories and in state facilities that fail to meet the requirements of this rule may be removed from the list of acceptable analytical laboratories and reporting facilities by the director.

(G) Analytical results required by rules 3745-81-73 to 3745-81-75, and 3745-83-01 and Chapter 3745-82 of the Administrative Code, except for paragraph (G)(1) of rule 3745-81-75 of the Administrative Code, shall be reported to the director only when requested by the director.

(H) A laboratory or a facility that subcontracts, as defined in rule 3745-89-01 of the Administrative Code, is responsible for meeting the reporting requirements in this rule. A laboratory or facility may arrange with a subcontracted laboratory to perform this reporting; however, the laboratory retains the ultimate responsibility for these reporting requirements.

Effective: 6/1/2016
Five Year Review (FYR) Dates: 05/04/2020
Promulgated Under: 119.03
Statutory Authority: 6109.04
Rule Amplifies: 6109.04 , 3745.50
Prior Effective Dates: 10/01/95, 04/01/99, 06/28/03, 06/18/09, 09/14/09, 10/31/10, 05/04/15