Rule 3769-2-39 | Valid reasons for accessing confidential person information.
(A) Performing the following functions constitute valid reasons for authorized employees of the commission to access confidential personal information:
(1) Responding to a public records request;
(2) Responding to a request from an individual for the list of CPI the commission maintains on that individual;
(3) Administering a constitutional provision or duty;
(4) Administering a statutory provision or duty;
(5) Administering an administrative rule provision or duty;
(6) Complying with any state or federal program obligations;
(7) Processing or payment of claims or otherwise administering a program with individual participants or beneficiaries;
(8) Auditing purposes;
(9) Licensure [or permit, eligibility, filing, etc.] processes;
(10) Investigation or law enforcement purposes;
(11) Administrative hearings;
(12) Litigation, complying with an order of the court, or subpoena;
(13) Human resource matters (e.g., hiring, promotion, demotion, discharge, salary/compensation issues, leave requests/issues, time card approvals/issues);
(14) Complying with an executive order or policy;
(15) Complying with a commission policy or a state administrative policy issued by the department of administrative services, the office of budget and management or other similar commission; or
(16) Complying with a collective bargaining agreement provision.
(17) Any other reason the executive director documents is necessary for the commission to carry out its duties to regulate the horse racing industry.
(B) [Reserved]
Last updated March 21, 2024 at 9:03 AM
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