Chapter 4121-1 Notice; Meetings

4121-1-01 Notice procedure for the adoption, amendment or rescission of rules.

The procedure of the commission for giving public notice for the adoption, amendment, or rescission of any rule pursuant to section 119.03 of the Revised Code shall be as follows.

(A) The commission shall give public notice at least thirty days prior to the date set for the public hearing by publishing such notice in the register of Ohio. Such notice shall include:

(1) A statement of the commission's intention to consider the adoption, amendment, or rescission of a rule;

(2) A synopsis of each proposed rule to be adopted, amended, or rescinded, or a general statement of the subject matter to which a proposed rule, amendment, or rescission relates;

(3) A statement of the reason or purpose for adopting, amending, or rescinding a rule;

(4) A statement listing the offices (with addresses) where the full and complete text of a proposed rule to be adopted, amended, or rescinded is on file for public inspection;

(5) The date, time and place of the hearing on the proposed action.

(B) In addition to the public notice provided in paragraph (A) of this rule notice of the commission's intent to consider adoption, amendment or rescission of any rule pursuant to section 119.03 of the Revised Code shall be published at the commission's website.

(C) The commission shall furnish the public notice required under section 119.03 of the Revised Code and as described in paragraph (A) of this rule to any person who requests it and pays a reasonable fee, not to exceed the cost of copying and mailing.

R.C. 119.032 review dates: 04/05/2013 and 01/31/2018
Promulgated Under: 119.03
Statutory Authority: 4121.30
Rule Amplifies: 4121.03
Prior Effective Dates: 8/10/66, 1/10/78, 4/8/94, 1/28/02

4121-1-02 Notice of public meetings.

(A) All meetings of the industrial commission of Ohio are open to the public at all times, unless the subject matter of the meeting is specifically excepted by law.

(B) The time and place for all regularly scheduled meetings, and the time, place and purpose of all special meetings, including emergency meetings, may be determined by:

(1) Consulting the announcements found on the bulletin board located in the public reception area of the central office in Columbus, Ohio;

(2) A telephone call to the public inquiries area at (614) 644-5321 located in the central office in Columbus, Ohio;

(3) Writing to: "Receptionist, Administration, The Industrial Commission of Ohio, 30 West Spring Street, Columbus, Ohio 43215-2233."

(C) The industrial commission shall provide at least twenty-four hours advance notice of a special meeting to the news media that have requested notification, except in the event of an emergency requiring immediate official action. In the event of an emergency, the member or members calling the meeting shall notify the news media that have requested notification immediately of the time, place and purpose of the meeting.

(D) Upon request and payment of a reasonable fee, which amount shall be periodically published by resolution of the industrial commission, any person may obtain reasonable advance notification of all meetings at which any specific type of public business is to be discussed by the industrial commission. Persons requesting advance notification must also provide self-addressed, stamped envelopes to receive the notice and agenda of each meeting.

R.C. 119.032 review dates: 04/05/2013 and 01/31/2018
Promulgated Under: 119.03
Statutory Authority: 4121.30
Rule Amplifies: 4121.13
Prior Effective Dates: 5/20/88, (Emer.) 8/18/88, 2/1/98

4121-1-03 Non-adjudicatory meetings of the industrial commission.

(A) The industrial commission shall hold regular meetings to conduct its official business of a non-adjudicatory nature at a designated time and place at the call of the chairperson of the industrial commission. The commission shall provide at least seventy-two hours advance notice, excluding weekends and state holidays, of all regular meetings.

(B) Special meetings of the industrial commission may be called by the chairperson of the commission on his own initiative, or be called by the chairperson of the industrial commission upon written request of two members of the industrial commission.

(C) Regular and special meetings of the industrial commission shall be held at the time and location specified on the notice of the meetings.

(D) At all meetings of the industrial commission, the executive director of the industrial commission, or in the absence of the executive director of the industrial commission, a person appointed by the chairperson, shall keep minutes of the meeting and shall call the name of each member of the industrial commission present for all voting.

(E) Notice of each meeting of the industrial commission to consider official business of a non-adjudicatory nature shall comport with rule 4121-1-02 of the Administrative Code.

(F) The chairperson of the industrial commission, or in his absence, another member of the industrial commission designated by the chairperson of the industrial commission shall preside at all meetings of the industrial commission.

(G) The commission shall conduct its official business of a non-adjudicatory nature in the presence of a quorum and two members of the industrial commission shall be present in person at any meeting in order to constitute a quorum for the transaction of public business. A member of the commission must be present in person at a meeting to be considered present or to vote at the meeting.

(H) Minutes of the meeting of the industrial commission, upon approval of the industrial commission, are to constitute the record of its proceedings. Minutes of all regular and special meetings of the industrial commission shall be promptly prepared, filed and maintained and open to public inspection. The portion of the minutes that concern executive sessions of the commission are to only reflect the general subject matter of discussions in executive session.

(I) Consent to film, photograph, or record meetings of the industrial commission shall be obtained from the chairperson of the industrial commission, or with written consent of two members of the industrial commission, prior to the start of the meeting. The industrial commission may terminate such consent upon its determination such filming, photographing, or recording is distracting or otherwise disruptive to the meeting process.

(J) As defined in this rule, a meeting is a pre-arranged discussion of the public business of a non-adjudicatory nature of the industrial commission by a majority of its members.

(K) In the event of an emergency requiring immediate official action, the meeting shall be called pursuant to paragraph (C) of rule 4121-1-02 of the Administrative Code.

R.C. 119.032 review dates: 04/05/2013 and 01/31/2018
Promulgated Under: 119.03
Statutory Authority: 4121.30
Rule Amplifies: 4121.10 , 121.22
Prior Effective Dates: 5/7/1993 (Emer.), 7/26/1993, 2/1/1998