(A) Chapter 4123-16 of the Administrative Code shall apply to all personal information systems maintained by the bureau unless exempted in paragraph (C) or (D) of this rule.
(B) The bureau maintains a personal information system which it deposits or stores in a record center or stores in or has processed by a data center. The bureau does not maintain a personal information system belonging to another state agency, which is stored in or processed by the state data center.
(C) The following types of personal information systems are exempted from the provisions of Chapter 1347. of the Revised Code, and Chapter 4123-16 of the Administrative Code.
(1) Collected archival records in the custody of or administered under the authority of the Ohio history connection:
(2) Published directories:
(3) Reference materials;
(4) Newsletters; or
(5) Routine information that is maintained for the purpose of internal office administration, the use of which would not adversely affect a person.
(D) Personal information systems that are comprised of investigatory material compiled for law enforcement purposes are exempt from the provisions of Chapter 1347. of the Revised Code, and Chapters 123:3-1 and 4123-16 of the Administrative Code.
Five Year Review (FYR) Dates: 3/5/2018 and 05/01/2022
Promulgated Under: 119.03
Statutory Authority: 4121.12, 4121.121
Rule Amplifies: 1347.04, 1347.071
Prior Effective Dates: 03/15/1982, 10/14/2002