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Ohio Laws and Rules
(A) Unless a different method is specified by law, the registrar of motor vehicles shall give written notice of any order revoking, canceling, or suspending a driver’s license or a commercial driver’s license, or any order requiring the surrender of a certificate of registration or registration plates, or both, in accordance with the provisions of this rule.
(B) Except as provided in paragraph (I) of this rule, written notice of any order revoking, canceling, or suspending a driver’s license or a commercial driver’s license, or requiring the surrender of a certificate of registration or registration plates, or both, shall be sent by regular mail to the person at the person’s last known address as determined in accordance with this rule.
(C) Pursuant to division (D) of section 4506.14 and division (C) of section 4507.09 of the Revised Code, each person licensed as a commercial driver under Chapter 4506. of the Revised Code or a driver under Chapter 4507. of the Revised Code shall notify the registrar of any change in the person’s address within ten days following that change. The notification shall be in writing on a form provided by the registrar and shall include the full name, date of birth, license number, county of residence, social security number, and new address of the person.
(D) Pursuant to division (E) of section 4503.101 of the Revised Code, every owner or lessee of a motor vehicle holding a certificate of registration shall notify the registrar in writing of any change of his residence within ten days after the change occurs. The notification shall be in writing on a form provided by the registrar or by electronic means approved by the registrar and shall include the full name, date of birth, if applicable, license number, county of residence or place of business, social security account numberof an individual or federal tax identification number of a business, and new address of the person.
(E) The bureau of motor vehicles shall maintain a vehicle registration data file which shall include the last known address of the registered owner of each motor vehicle registered in the state of Ohio. For the purpose of this rule, the last known address of the owner shall be the address entered on the most recent motor vehicle registration application submitted by the owner, unless the bureau of motor vehicles receives notice of, and enters, a new address in accordance with this paragraph. Upon receipt of written notice of a new address submitted by an owner or lessee of a motor vehicle holding a certificate of registration pursuant to division (E) of section 4503.101 of the Revised Code, the bureau of motor vehicles shall, within twenty-eight days, enter the new address in the vehicle registration data file. The bureau of motor vehicles may, but shall not be required to, enter a new address for an owner upon receipt of such other reliable address information or records as the registrar may prescribe.
(F) The bureau of motor vehicles shall maintain a driver’s record data file which shall include the last known address of each driver and commercial driver licensed by the state of Ohio. For the purpose of this rule, the last known address of the driver or commercial driver shall be the address entered on the most recent application for a driver’s license, commercial driver’s license, temporary permit, or other permit submitted by the applicant, unless the bureau of motor vehicles receives notice of, and enters, a new address in accordance with this paragraph. Upon receipt of a written notice of a new address submitted by a driver or commercial driver pursuant to division (D) of section 4506.14 or division (C) of section 4507.09 of the Revised Code, the bureau of motor vehicles shall, within twenty-eight days, enter the new address in the drivers’ record data file. Upon receipt of a uniform traffic ticket evidencing a conviction or bond forfeiture for a major traffic offense, and containing a complete and reliable new address entered by a law enforcement officer, the bureau of motor vehicles shall, within twenty-eight days, enter the new address in the drivers’ record data file. The bureau of motor vehicles may, but shall not be required to, enter a new address in the drivers’ record data file for a driver or commercial driver upon receipt of such other reliable address information or records as the registrar may prescribe.
(G) Written notice of any order which relates only to requiring the surrender of a certificate of registration or registration plates, or both, but does not relate in any way to the revocation, cancellation, or suspension of a driver’s license or commercial driver’s license shall be sent by regular mail to the owner’s last known address contained in the vehicle registration data file in accordance with paragraph (E) of this rule.
(H) Written notice of all other orders, including orders revoking, canceling, or suspending a driver’s license or a commercial driver’s license and any orders requiring the surrender of a certificate of registration or registration plates, or both, if there is any underlying relationship between that surrender and any action revoking, canceling, or suspending a driver’s license or commercial driver’s license shall be sent by regular mail to the driver’s or commercial driver’s last known address contained in the drivers’ record data file in accordance with paragraph (F) of this rule.
(I) As an alternative to, or in addition to, written notice given by regular mail under this rule, the bureau of motor vehicles may, but is not required to, give written notice by certified mail, return receipt requested. If certified mail is used, it shall be sent to the last known address of the owner in accordance with paragraphs (E) and (G) of this rule or to the driver or commercial driver in accordance with paragraphs (F) and (H) of this rule, whichever applies. The proof of mailing procedures set forth in rule 4501:1-10-02 of the Administrative Code do not apply to written notice by certified mail, return receipt requested.
HISTORY: Eff 2-5-93 (Emer.); 4-23-93; 3-27-05
Promulgated Under: 119.03
Statutory Authority: R.C. 4501.02, R.C. 4501.022
Rule Amplifies: R.C. 4501.022
R.C. 119.032 review dates: 12/30/2004 and 12/30/2009
(A) Proof of mailing of written notice of any order sent by regular mail pursuant to rule 4501:1-10-01 of the Administrative Code shall be made in accordance with the provisions of this rule.
(B) The bureau of motor vehicles shall maintain a record of the deposit in the United States mail of every written notice of any order sent by regular mail. The record shall include the name of the addressee, the address to which the notice was sent, the bureau of motor vehicles case number or other identifying number, and any other information prescribed by the registrar. The record shall also include the date of delivery to the United States Postal Service either entered or verified by the United States Postal Service by application of a “round stamp” or some similar evidence of the date.
(C) The envelope or outer wrapper of any written notice of an order shall bear the return address of the bureau of motor vehicles and a notation requesting that the United States Postal Service forward the notice to the addressee at, and notify the bureau of motor vehicles of, any new address on file with the United States Postal Service.
(D) If the bureau of motor vehicles receives a change of address notice from the United States Postal Service, the bureau of motor vehicles shall enter the change of address in the appropriate data file and shall maintain a copy or notation of the United States Postal Service notice of the new address to which the notice was forwarded.
(E) The giving of written notice is complete upon the deposit of the written notice with the United States Postal Service. Actual receipt by the addressee is not required if the bureau of motor vehicles has complied with rule 4501:1-10-01 of the Administrative Code and this rule.
(F) The record of the deposit in the United States mail maintained by the bureau of motor vehicles in accordance with paragraph (B) of this rule or a copy thereof authenticated in accordance with section 4501.34 of the Revised Code shall constitute proof of mailing of the written notice of the order. In any proceeding challenging the method of written notice or the proof of mailing for any particular order, the burden shall be upon the person making the challenge to establish affirmatively that the bureau of motor vehicles failed to comply with rule 4501:1-10-01 of the Administrative Code or this rule, that the bureau of motor vehicles acted upon erroneous information through no fault of the person making the challenge, or that the United States Postal Service forwarding order was erroneous.
HISTORY: Eff 2-5-93 (Emer.); 4-23-93; 3-27-05
Promulgated Under: 119.03
Statutory Authority: R.C. 4501.02, R.C. 4501.022
Rule Amplifies: R.C. 4501.022
R.C. 119.032 review dates: 12/30/2004 and 12/30/2009