4501:1-3-04 Dealer and manufactured home broker required to maintain records.

(A) A motor vehicle dealer, a motor vehicle auction owner, a manufactured home broker, and a motor vehicle distributor shall maintain the following records of all motor vehicles purchased, leased and sold:

(1) Name and address of the previous owner;

(2) Serial number (vehicle identification number);

(3) Title number, county and state;

(4) Year and make of said vehicle;

(5) A purchase agreement for each vehicle sold, which shall include a description of the vehicle, the name and address of the purchaser, the sales price, the odometer reading and may include the dealer’s or broker’s permit number;

(6) Lease contracts and security agreements;

(7) Odometer disclosure statement for each vehicle, except that a manufactured home broker is not required to generate or keep this record;

(8) A record of temporary tags sold on each vehicle except that a manufactured home broker is not required to generate or keep this record.

(B) Records must be maintained and easily accessible for a period of three years by those holding a license granted under Chapter 4517. of the Revised Code and by any person who held a license and has since gone out of business.

(C) The business records shall be open for reasonable inspection by the registrar or his authorized agent.

Effective: 07/01/2009

R.C. 119.032 review dates: 11/14/2008 and 03/02/2014

Promulgated Under: 119.03

Statutory Authority: 4501.02, 4517.27 4517.32

Rule Amplifies: 4517.04, 4517.05, 4517.052 4517.06, 4517.07, 4517.08

Prior Effective Dates: 8/3/78, 12/8/86, 4/20/96, 5/9/98