Chapter 4501:1-8 International Registration Plan

4501:1-8-01 Entry into international registration plan.

The registrar of motor vehicles has entered into the international registration plan, an agreement providing for the payment beginning March 1, 1991, of taxes and fees on an apportioned basis with other jurisdictions. The operator of a fleet of vehicles based in any of the member jurisdictions may register the operator's fleet under this agreement.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4501.02 , R.C. 4503.61 , R.C. 4503.66
Rule Amplifies: R.C. 4501.02 , R.C. 4503.61
Prior Effective Dates: 12/1/90, 7/6/96, 4/29/07

4501:1-8-02 Definitions.

As provided in this chapter:

(A) "Fleet" means one or more apportionable vehicles.

(B) "Apportionable vehicle" means any vehicle, except recreational vehicles, vehicles displaying restricted plates, city pickup and delivery vehicles, buses used in the transportation of chartered parties, and government-owned vehicles, used or intended for use in two or more member jurisdictions that allocate or proportionally register vehicles and is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property and:

(1) Is a power unit having two axles and a gross weight or registered gross vehicle weight in excess of twenty-six thousand pounds; or

(2) Is a power unit having three or more axles regardless of weight; or

(3) Is used in combination, when the weight of such combination exceeds twenty-six thousand pounds gross vehicle weight.

(C) "Hunter's permit" means a limited permit which may be obtained by an owner-operator not operating as a lessor allowing the movement of the carrier's vehicle with a registered gross weight not in excess of the unladen weight of the vehicle.

(D) "IRP" means international registration plan.

(E) "Trip permit" means a temporary permit issued by a jurisdiction in lieu of regular apportioned license plates and cab card.

(F) "Trip lease" means lease of a vehicle to a lessee for a one trip operation only.

(G) "Unladen weight" means actual weight of a vehicle including the cab, body, and all accessories with which the vehicle is equipped for normal use on the highway, excluding the weight of any load.

(H) "Jurisdiction" means a state, territory, or possession of the United States, the District of Columbia, or a state, province, or territory of another country.

(I) "Member jurisdiction" means a state, territory or possession of the United States, the District of Columbia, or a state, province, or territory of another country and which is a signatory of the IRP.

(J) "Rental fleet" means five or more vehicles rented or offered for rent with or without drivers; the giving of possession and control of vehicles for a specified time and which have been designated as a rental fleet.

(K) "Owner-operator" means a lessor who leases a vehicle with a driver to a carrier.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4501.02 , R.C. 4503.61 , R.C. 4503.66
Rule Amplifies: R.C. 4503.60 , R.C. 4503.61 , R.C. 4503.66
Prior Effective Dates: 12/1/90, 7/6/96, 4/29/07

4501:1-8-08 Initial and supplemental application for registration in international registration plan.

(A) Either the owner or the lessee of an apportionable vehicle may apply to the registrar of motor vehicles for registration of the vehicle in the applicant's name. If the lessee is the applicant the registration shall also include the name of the owner. The registration, license plates, and cab cards shall remain the property of the applicant. The registrar shall prescribe the form of the registration application which shall include the IRP apportionment application and contain any information prescribed by the registrar.

(B) Applications shall be renewed annually.

(C) The applicant shall pay all base and foreign jurisdiction taxes and fees in full at the time of the initial registration.

(D) An applicant who has registered for the current registration period may expand the applicant's operation into or through one or more additional member jurisdictions by filing another application.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4503.61 , R.C. 4503.66
Rule Amplifies: R.C. 4503.66 , R.C. 4503.62
Prior Effective Dates: 12/1/90, 7/6/96, 4/29/07

4501:1-8-09 Contents of application for registration in the international registration plan.

(A) The registrar of motor vehicles shall prescribe the contents of the application for registration for the international registration plan which shall include the following information:

(1) The information required by section 4503.10 of the Revised Code;

(2) A uniform mileage schedule;

(3) The gross vehicle weight of the vehicle or combined gross vehicle weight of the combination vehicle as declared by the applicant;

(4) The United States department of transportation number (USDOT number) issued to the applicant;

(5) Any other information the registrar prescribes on the application.

(B) The failure of the applicant to provide any information required by the registrar on the application or the failure to provide any required support documentation shall be grounds for denial of the application.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4501.02 , R.C. 4503.10 , R.C. 4503.61 , R.C. 4503.66 Rule Amplifies: R.C. 4503.10 , R.C. 4503.62
Prior Effective Dates: 3/22/04

4501:1-8-10 Registration by electronic means.

(A) Pursuant to section 4503.62 of the Revised Code, the registrar of motor vehicles hereby establishes a program to accept applications for vehicle registration transactions for apportionable vehicles electronically over the internet. The registrar shall establish an internet web site for this purpose. This program will initially permit the acceptance of applications for the renewal of vehicle registration transactions for apportionable vehicles, and shall be expanded by the registrar, at the registrar's discretion, to permit initial and other applications for vehicle registration transactions.

(B) Any owner or lessee of an apportionable commercial motor vehicle may apply for initial or renewal registration for that vehicle in accordance with the provisions of this rule. At the discretion of the registrar of motor vehicles, the program also may provide for initial or renewal registration of nonapportionable commercial motor vehicles over the internet.

(C) The internet web site established by the registrar shall contain an application in electronic form containing essentially the same information as prescribed in rule 4501:1-8-09 of the Administrative Code. The vehicle owner shall verify the information contained therein, affix the owner's electronic signature, and return it together with payment of all the registration taxes, fees, and costs due to the registrar by electronic or other approved means, all in accordance with this rule and any instructions prescribed by the registrar.

(D) The completed application shall contain all essential initial or renewal registration information. The vehicle owner or lessee making the application shall verify that the registration information is correct and that the owner or lessee is in full compliance with all state and federal registration requirements, including compliance with Ohio's financial responsibility laws.

(E) The registrar shall prescribe the elements that constitute the owner's or lessee's electronic signature for initial or renewal motor vehicle registrations. The elements may include, but are not limited to, the vehicle's license plate number, the owner's or lessee's social security or taxpayer identification number, a personal identification number (PIN) assigned by the registrar, a derivative of any of the foregoing numbers, or any other electronic sound, symbol, or process attached to or logically associated with the registration record. Compliance with the elements prescribed by the registrar shall evidence the owner's or lessee's intent to sign the application and shall constitute the signature of the vehicle owner or lessee. In addition, the registrar may establish guidelines for accepting documents and signatures by electronic scanning, by facsimile transmission, or by any other reliable means. If necessary to complete the initial or renewal registration process, the registrar may require that additional information be submitted by regular mail or by delivery to a designated registration office.

(F) The internet registration program shall provide an option for the payment of all registration taxes and fees for eligible commercial vehicles by use of a financial transaction device. As used in this rule, "financial transaction device" means a credit card, a debit card, an e-check, or any other device or method for making an electronic payment or transfer of funds approved by the registrar of motor vehicles. The registrar, with the approval of the director of public safety, may contract with a third party to accept and process payments made by use of a financial transaction device on behalf of the bureau of motor vehicles.

(G) All fees associated with payment by use of a financial transaction device shall be borne by the applicants seeking the initial or renewal registration of apportionable or other vehicles under the program established pursuant to this rule. The bureau of motor vehicles shall not pay any costs, and shall not retain any additional fees, associated with the use of a financial transaction device. In providing for payment by the use of a financial transaction device, the registrar may, but is not required to, comply with section 113.40 of the Revised Code.

(H) The registrar may reject any application for initial or renewal registration by electronic means if the application does not comply with any applicable statute, any applicable rule, or any of the instructions prescribed by the registrar.

(I) In carrying out the registrar's duties under this rule, the registrar may contract with outside sources to process any information, send and receive any information or notices, and take any actions on behalf of the registrar as the registrar may prescribe.

Effective: 12/31/2011
R.C. 119.032 review dates: 12/31/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4501.02 , 4503.10 , 4503.62
Rule Amplifies: R.C. 4503.62

4501:1-8-11 Temporary authority and permits to operate apportioned vehicles.

(A) A temporary authority to operate an apportioned vehicle may be issued until an IRP registration can be issued. Such temporary authority shall be issued to only those carriers with an Ohio IRP account in good standing and upon any terms and conditions prescribed by the registrar of motor vehicles. Upon issuance, a telegraphic temporary authority becomes an account receivable, and the carrier has five days in which to submit an IRP application. Said temporary authority shall be valid for not more than forty-five days. The fee for issuance of a temporary authority shall be two dollars.

(B) The registrar shall prescribe the terms and conditions for the issuance of a hunter's permit. A hunter's permit shall be valid for not more than thirty days. The fee for a hunter's permit shall be twenty-five dollars.

(C) The registrar shall prescribe the terms and conditions for the issuance of a trip permit. A trip permit shall be valid seventy-two hours. The fee for a trip permit shall be fifteen dollars.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4503.66
Rule Amplifies: R.C. 4503.66
Prior Effective Dates: 12/1/90, 7/6/96, 4/29/07

4501:1-8-12 Credits for unused portion of vehicle registration.

(A) Credit for the unused portion of the registration of an apportioned vehicle which has been deleted from a fleet, may be applied to vehicles being added, or additional weight being added to one or more of the existing carrier's vehicles, provided the credit is used within the same registration year.

(B) Ohio will allow an error variance not to exceed five dollars per individual carrier account when transmitting funds between jurisdictions.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4503.66
Rule Amplifies: R.C. 4503.66
Prior Effective Dates: 12/1/90, 7/6/96, 4/29/07

4501:1-8-15 Registration of vehicles based in jurisdictions that are not members of the IRP.

Owners of vehicles based in jurisdictions which are not members of the IRP must comply with Title 45 of the Ohio Revised Code with respect to the operation of their vehicles within the state of Ohio.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4503.66
Rule Amplifies: R.C. 4503.66
Prior Effective Dates: 12/1/90, 4/29/07

4501:1-8-16 Household goods carriers.

(A) Household goods carriers using equipment leased from service representatives may elect, with respect to such equipment, to base such equipment in the base jurisdiction of the service representative or that of the carrier.

(B) In cases where the household goods carrier's equipment is elected to be registered in the base jurisdiction of the service representative, the equipment shall be registered in the service representative's name and that of the carrier as lessee with apportionment of the fees according to the combined records of the service representative and those of the carrier.

(C) If the election to register is the base jurisdiction of the carrier, and such jurisdiction is an IRP member jurisdiction, the equipment shall be registered by and in the name of the carrier and that of the service representative as lessor with the apportionment of the fees according to the records of the carrier and service representative which must include the intra-jurisdiction miles operated by those vehicles applicable under this agreement. The records shall be kept or made available in the base jurisdiction of the carrier. Service representatives properly registered under this election shall be fully registered for operations under their own authority as well as under the authority of the carrier.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4503.66
Rule Amplifies: R.C. 4503.66
Prior Effective Dates: 12/1/90, 4/29/07

4501:1-8-17 Creation of bureau of motor vehicles IRP oversight committee.

The bureau of motor vehicles hereby creates and establishes an IRP oversight committee. Said committee shall consist of three members appointed by the registrar to serve at his pleasure. The committee shall investigate and advise the registrar as to issues reported to the committee. Final resolution shall be determined by the registrar.

R.C. 119.032 review dates: 12/29/2011 and 12/29/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4501.02 , R.C. 4503.61
Rule Amplifies: R.C. 4501.02 , R.C. 4503.61
Prior Effective Dates: 12/1/90, 4/29/07