LAW
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Ohio Laws and Rules
(A) Any person may ascertain the time and place of all regularly scheduled meetings and the time, place and purpose of all special meetings of the board of landscape architect examiners by:
(1) Writing the board office, whose present address is “77 South High Street, 16th Floor, Columbus, Ohio 43215-6108.”
(2) Calling the board by telephone at area code 614-466-2316 during normal business hours.
(3) Contacting the board office in person during normal business hours.
(4) Visiting the board website at http://arc.ohio.gov/lae.
(B) Upon request, any person may have their name placed on a list to receive advance notices by regular mail or electronically of all meetings of the board.
(C) Any news media, so requesting in writing, will receive at least twenty-four-hour notice of the time, place and purpose of any special meetings of the board and will be notified immediately, electronically, by telephone or otherwise, of the time, place and purpose of any emergency meeting of the board.
Effective: 04/01/2008
R.C. 119.032 review dates: 11/06/2007 and 12/10/2012
Promulgated Under: 119.03
Statutory Authority: 4703.33
Rule Amplifies: 4703.44
Prior Effective Dates: 8/1/74; 1/14/76; 11/25/77; 6/26/83; 1/1/95; 12/10/02
(A) Prior to the adoption, amendment or rescission of any rule, this board shall give public notice thereof in the register of Ohio, as provided in section 119.03 of the Revised Code, at least thirty days prior to the date set for public hearing. The board may also give whatever other notice it reasonably considers necessary to ensure notice is given to all persons affected by the rule, amendment or rescission. This notice shall include:
(1) A statement of the board’s intention to consider adoption, amendment or rescission of a rule;
(2) A synopsis of the proposed rule, amendment or rescission, or a general statement of the subject to which the proposed rule, amendment or rescission relates;
(3) A statement of the reason or purpose for adopting, amending or rescinding the rule;
(4) The date, time and place of the hearing on the proposed action.
(B) The board shall provide copies of the notice of public hearing or the complete text of the proposed rule amendment or rescission to any person who requests it at a fee not to exceed the cost of copying and mailing.
R.C. 119.032 review dates: 11/06/2007 and 11/10/2011
Promulgated Under: 119.03
Statutory Authority: 4703.33
Rule Amplifies: 4703.44
Prior Effective Dates: 12/10/2002
(A) The board shall appoint one employee to be directly responsible for each personal information system maintained by the board. Said employee shall:
(1) Inform all employees who have any responsibility for the operation or maintenance of said system or the use of personal information maintained in the system, of the applicable provisions of Chapter 1347. of the Revised Code and rules adopted thereunder; and,
(2) Inform all persons requested to supply personal information for a system whether or not he/she is legally required to provide such information; and,
(3) Restrict the collection, maintenance and use of personal information to only that which is necessary and relevant to functions of the board as required or authorized by statute or rule; and,
(4) Provide all persons, asked to supply personal information that will be placed in an interconnected or combined system, with information relevant to the system, including the identity of all other agencies or organizations that have access to the information in the system; and,
(5) Allow a person who is the subject of a record in a personal information system to inspect the record pursuant to section 1347.08 of the Revised Code. Upon the request and verification that the person requesting access to the record is the subject of information contained in the system, the employee shall:
(a) Inform the person of any personal information in the system of which he/she is the subject;
(b) Permit the person, or his/her legal guardian, or an attorney who presents a signed authorization made by the person, to inspect all personal information in the system of which he/she is the subject, except where prohibited by law;
(c) Inform the person of the uses made of the personal information and identify other users who have access to the system;
(d) Allow a person who wishes to exercise his/her rights as provided by this rule to be accompanied by one individual of his/her choice;
(e) Provide, for a reasonable charge, copies of any personal information the person is authorized to inspect.
(6) Investigate disputes concerning the accuracy, relevance, timeliness or completeness of personal information pursuant to section 1347.09 of the Revised Code and paragraph (D) of this rule.
(B) The board shall reprimand in writing any employee who initiates or otherwise contributes to any disciplinary or other punitive action taken against another individual who brings to the attention of appropriate authorities, the press, or a member of the public, any evidence of unauthorized use of any material contained in the personal information system. A copy of the reprimand shall be entered in the employee’s personal file.
(C) The board shall monitor its personal information system by:
(1) Maintaining the personal information system with the accuracy, relevance, timeliness, and completeness necessary to assure fairness in any determination made by the board which is based on information contained in the system; and
(2) Eliminating unnecessary information from the system.
(D) The board shall investigate, upon request, the accuracy, relevance, timeliness or completeness of personal information, which is disputed by the subject of a record contained in the system, within ninety days after receipt of a request from the disputant; and,
(1) Notify the disputant of the results of the investigation and any action the board intends to take with respect to the disputed information; and,
(2) Delete any information the board cannot verify or finds to be inaccurate; and,
(3) Permit the disputant, if he/she is not satisfied with the determination made by the board, to include within the system:
(a) A brief statement of his/her position on the disputed information; or,
(b) brief statement that he/she finds the information in the system to be inaccurate, irrelevant, outdated, or incomplete.
(4) The board shall maintain a copy of all statements made by a disputant.
(E) The board shall not place personal information into an interconnected and combined system, unless said system contributes to the efficiency of the agencies or organizations authorized to use the system in implementing programs which are required or authorized by law.
(F) The board shall not use personal information placed into an interconnected or combined system by another state or local agency or an organization, unless the personal information is necessary and relevant to the performance of a lawful function of the board.
(G) The board shall make available, upon request, all information concerning charges made by the board for reproduction of materials contained in its personal information system.
R.C. 119.032 review dates: 11/06/2007 and 11/10/2011
Promulgated Under: 119.03
Statutory Authority: 4703.33
Rule Amplifies: 1347.05
Prior Effective Dates: 12/10/2002