Chapter 4713-21 Continuing Education

4713-21-01 Purposes.

The purpose of Chapter 4713-21 of the Administrative Code is to establish:

(A) Standards for a continuing education program designed to further professionally educate board licensees as it relates to the consumers of Ohio and the services being provided to them by the licensees;

(B) License renewal procedures applicable to providing proof of completion of any continuing education requirements;

(C) Procedure for granting a waiver and extension period for completing any continuing education requirements;

(D) Procedure for placing a license in escrow and later restoring the license to an active status;

(E) A continuing education requirement notification process;

(F) Application criteria and procedures for providers desiring to offer continuing education courses;

(G) Criteria for continuing education courses, course instructor(s), and providers to be approved, denied approval, and have approval withdrawn, suspended or revoked.

Effective: 11/01/2013
R.C. 119.032 review dates: 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09
Rule Amplifies: 4713.59 , 4713.60 , 4713.61 , 4713.62
Prior Effective Dates: 6/15/95, 1/26/97, 6/21/2011

4713-21-02 Definitions.

As used in Chapter 4713.21 of the Administrative Code:

(A) " Renewal licensing period" means the two-year period beginning on the first day of February of each odd-numbered year and ending on the last day of January of the next odd-numbered year;

(B) " Provider" means a nonprofit professional association, college or university, career technical school, postsecondary proprietary school of cosmetology licensed by the board, manufacturer of supplies or equipment used in the practice of cosmetology, the state board, an agent of the board, or any individual or entity that can present to the board sufficient proof of knowledge or expertise in the course curriculum being offered. Any individual or entity not meeting this definition may petition the board for review and approval from the board in order to be considered a " provider." For purposes of this chapter, provider means a person that is offering or seeking to offer a continuing education or a remedial education course to licensees.

(C) "Continuing education audit" means the process by which a percentage of all personal licenses are randomly selected by the state license renewal system as a participant during the current renewal period. Selected licensees will be required to submit copies of the applicable amount of CE course completion certificates indicating the course completion date on or before the end of the current renewal period, notification of said requirement, and a date by which all documents must be received at the board office, in order to avoid possible action against the license.

(D) "Continuing Education" may be referred to as "CE."

Effective: 11/01/2013
R.C. 119.032 review dates: 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09
Rule Amplifies: 4713.59 , 4713.60 , 4713.61 , 4713.62
Prior Effective Dates: 6/15/95. 1/26/97, 6/21/2011

4713-21-03 Continuing education requirements.

(A) Licensees shall be exempt from all continuing education requirements until the renewal licensing period commencing after their initial licensure.

(B) Each individual holding a personal, active license shall take eight hours of continuing education over a renewal period.

(1) No licensee shall receive credit for identical course instruction completed during a single renewal period,

(2) A licensee shall complete eight hours of continuing education in the following manner:

(a) An individual holding a managing license in cosmetology or in a branch of cosmetology has turned in the basic license for the branch of cosmetology the individual practices as set forth in Chapter 4713-8 of the Administrative Code. The individual with a managing license shall take eight hours of continuing education as that individual holds one license.

(b) One requirement in section 4713.31 of the Revised Code for a licensee applying to be an instructor is to hold a current, valid managing cosmetologist license issued in Ohio when applying to become an instructor, as set forth in section 4713.31 of the Revised Code. An instructor may allow the managing license to be escrowed if the instructor is only teaching cosmetology or a branch of cosmetology. An individual holding an instructor's license and no other license shall take eight hours of courses related to the instruction of cosmetology or a branch thereof. When and if the instructor decides to activate the escrowed managing license, the instructor shall do so under section 4713.61 of the Revised Code.

(c) One requirement in section 4713.31 of the Revised Code for a licensee applying to be an instructor is to hold a current, valid managing cosmetologist license issued in Ohio when applying to become an instructor, as set forth. If an instructor retains a current, valid managing license, the instructor shall complete continuing education of eight hours for each license held.

(d) A licensee holding both a cosmetology license and a license to practice esthetics as permitted in rules 4713-8-03 and 4713-8-04 of the Administrative Code shall take eight hours of coursework for each license.

(e) An individual holding an independent contractor's license shall take two hours of continuing education in business, state laws and rules, and tax as determined by the board as part of the eight hours required to retain the managing license.

(3) Continuing education hours shall only be credited when provided by a board approved list of continuing education providers.

(4) The board, at its discretion, may establish guidelines for continuing education content requirements per renewal cycle and shall communicate those requirements to all licensees.

(C) An individual shall not receive continuing education credit for the following:

(1) Continuing education courses the individual takes before receiving a license from the board, or

(2) Courses not approved by the board at the time the individual takes the course, or

(3) Corrective action courses as set forth in rule 4713-8-10 of the Administrative Code and assigned as part of or instead of any penalty imposed under section 4713.64 of the Revised Code for a violation of the board's laws or rules.

(D) To enable the board to audit whether a continuing education course complies with the rules of this chapter, a provider shall do the following:

(1) Allow any and all official representatives and employees of the board entrance into any board-approved continuing education course, at no cost to the board.

(2) Provide free entry and passwords into an on-line or internet course site for all official representatives and employees of the board.

(E) The board shall keep, and make available to all licensees, a current roster of approved continuing education courses that shall include an explanation of any and all course prerequisites required for admission into the course offering.

(F) Current licensees shall be able to receive continuing education credit for classes completed in a school of cosmetology.

(G) Licensees age sixty-five or older, before January thirty-first of a renewal period, are exempt from the requirement to obtain continuing education hours for the renewal of their active license.

Replaces: 4713-21-03

Effective: 11/01/2013
R.C. 119.032 review dates: 11/01/2018
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09 , 4713.39
Rule Amplifies: 4713.20 , 4713.39 , 4713.59 , 4713.60 , 4713.61 , 4713.62
Prior Effective Dates: 6/15/95, 1/26/97, 4/01/01, 1/10/04, 5/1/04, 6/21/2011

4713-21-04 Licensure renewal procedures.

(A) Each licensee, when renewing the license, shall input the course number, date completed, hours of each continuing education course taken during the renewal period. If the licensee has no access to the on-line renewal system, the licensee shall submit the required information as part of the renewal process as set forth by the board for individuals lacking access to on-line renewal. The licensee check a form indicating CE completion when filing the renewal, and shall remit all required information to the board along with the renewal fee established under section 4713.10 of the Revised Code. The licensee shall maintain proof of the completion of the CE requirements until the next renewal period.

(B) The board may audit the documentation to verify actual completion of continuing education courses. The licensee, upon request, shall provide satisfactory proof of completion of any applicable continuing education requirement or submit documentation to verify that a waiver or extension was received pursuant to division (C) of section 4713.60 of the Revised Code prior to the renewal of the license.

Replaces: 4713-21-04

Effective: 11/01/2013
R.C. 119.032 review dates: 11/01/2018
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09
Rule Amplifies: 4713.59 , 4713.60 , 4713.61
Prior Effective Dates: 6/15/95, 1/26/97, 6/21/2011

4713-21-05 Continuing education extension program.

The licensee, upon receiving an extension from the board to complete the required continuing education, shall complete and satisfactorily prove completion of any required continuing education by submitting such proof of completion to the board office by a date specified by the board.

Effective: 11/01/2013
R.C. 119.032 review dates: 06/16/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09
Rule Amplifies: 4713.59 , 4713.60 , 4713.61
Prior Effective Dates: 6/15/95, 1/26/97, 6/21/2011

4713-21-06 Licensure escrow or inactive procedure.

(A) A licensee may apply to the board to have a license placed in escrow.

(B) The licensee shall pay the renewal fee to obtain an escrowed license.

(1) The licensee with an escrowed license shall pay the fee established in division (K) of section 4713.10 of the Revised Code, and

(2) The licensee shall provide proof of the appropriate continuing education hours in order to remove a license from escrow.

(C) A licensee who did not place a license in escrow and who does not have a current license shall do the following to renew the license:

(1) Pay all lapsed renewal fees,

(2) Submit proof satisfactory to the board of the completion of the required hours of continuing education, and

(3) If the board finds that the licensee has complied with these requirements, the board shall restore the license to active status.

Replaces: 4713-21-06

Effective: 11/01/2013
R.C. 119.032 review dates: 11/01/2018
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09
Rule Amplifies: 4713.59 , 4713.60 , 4713.61 , 4713.63
Prior Effective Dates: 6/15/95, 1/26/97, 4/1/01, 6/21/2011

4713-21-07 Continuing education requirement notification procedures.

The board shall inform each affected licensee of the continuing education requirement that applies to the next renewal period through a posting of the requirement on the official board website.

Effective: 11/01/2013
R.C. 119.032 review dates: 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09
Rule Amplifies: 4713.59
Prior Effective Dates: 6/15/95, 1/26/97, 6/21/2011

4713-21-08 Application criteria and procedures for continuing education course approval.

(A) A provider seeking approval to offer a continuing education course to board licensees in the form of seminars, demonstrations, workshops, or other venues in which the licensee's personal attendance is required shall comply with the following:

(1) The course and instructions shall be designed to further professionally educate board licensees in the services the licensee provide to their clients;

(a) The course shall be designed to improve the services available to the consumers of cosmetology services in Ohio.

(b) The course shall be designed to improve the skill and knowledge of the licensees;

(i) A skills course shall update licensees on practices, equipment and/or technique changes in the profession;

(ii) All courses shall contain information about infection control as set forth in Chapter 4713-15 of the Administrative Code;

(iii) To improve the licensee's knowledge, a portion of or the entire course may be devoted to the board's laws and rules, and

(iv) All or part of a course may contain information about human trafficking, how to recognize it and what to do if it is found.

(2) The provider shall submit the application with a one-hundred dollar, non-refundable processing fee for each course the provider would like to offer to Ohio licensees;

(3) The completed application, including a full description of the course outline and copies of credentials to support the qualifications of each educator and person developing the course, shall be received at the board office no less than thirty days prior to the anticipated date of the course offering;

(4) Any portion of a course that is devoted to a break, including breakfast, lunch, dinner, snacks, or other refreshments, or any portion that is devoted to the check-in process, course evaluation completion, disseminating completion certificates, or the hard sell of products, shall not be credited toward the continuing education hours given to each licensee in attendance;

(5) No continuing education course provider or educator shall certify the attendance of a person who was not physically present for at least ninety per cent of the course;

(6) All licensees and registrants who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, CE course approval number, the course title, course number, the licensee's or registrant's name and license number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(7) Assigned course numbers shall not be published on or within any advertisements, websites, on-line testing sites, etc. Assigned course numbers shall only be provided to a licensee upon completion of the approved course, and

(8) Any application which fails to meet the requirements of this rule may be denied approval.

(B) A provider seeking approval to offer a continuing education course to board licensees through the internet shall comply with the following:

(1) The course and instructions shall be designed to further professionally educate board licensees in the services the licensee provide to their clients;

(a) The course shall be designed to improve the services available to the consumers of cosmetology services in Ohio.

(b) The course shall be designed to improve the skill and knowledge of the licensees;

(i) A skills course shall update licensees on practices, equipment and/or technique changes in the profession;

(ii) All courses shall contain information about infection control as set forth in Chapter 4713-15 of the Administrative Code;

(iii) To improve the licensee's knowledge, a portion of or the entire course may be devoted to the board's laws and rules, and

(iv) All or part of a course may contain information about human trafficking, how to recognize it and what to do if it is found.

(2) The application shall be submitted with a two-hundred fifty dollar, non-refundable processing fee per course;

(3) The completed application,including a full description of the course outline and copies of credentials to support the qualifications of each educator and person developing the course, shall be received at the board office no less than forty-five days prior to the anticipated date of the course offering;

(4) Any portion of a course that is devoted to log-in procedures, course evaluation completion or supplying any information other than directly related to the subject matter of the continuing education course shall not be considered part of the required hours.

(5) Assigned course numbers shall not be published on or within any advertisements websites, on-line testing sties, etc. Assigned course numbers shall only be provided to a licensee upon completion of the approved course;

(6) Question with correct answers shall not be published or otherwise publicly distributed or made available to those who may take or consider taking the internet course.

(7) All licensees and registrants who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, CE course approval number, the course title, course number, the licensee's or registrant's name and license number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(8) An on-line course shall include the following:

(a) With the exception of an on-line presentation that consists of a video, digital, web or live on-line presentations, each hour segment of course material randomly changes;

(b) A bank of randomized questions with five different versions of each question scrambled so that the test questions are not predictable;

(c) A means of timing the course to subtract the time when the test-taker has logged off the program and to ensure the hours credited equal the hours taken;

(d) Six multiple choice questions embedded in each hour segment. For the test-taker to move to the next hour segment, the test-taker shall correctly answer a minimum of seventy-five per cent of the questions;

(e) Clear wording stating that a licensee shall not receive continuing education credit for the course unless the licensee's total score on all questions is at least seventy-five percent or better;

(f) A minimum of six thousand word discussion of the subject matter covered in each hour segment of the material.

(g) If the on-line presentation is a video, digital, web or live on-line presentation consisting of information cosmetology professional can use, in which case, at the discretion of the board, each hour of the presentation shall be considered the equivalent of the six thousand word discussion.

(i) A provider, seeking board approval for a video, digital, web or live on-line course shall submit to the board a description of the course, a detailed outline of the course and either the script or the storyboard for the course. The provider shall send the above information to the board at least forty-five days before the course is to be available to Ohio licensed cosmetology professional.

(ii) The provider of a video, digital web or live on-line presentation shall follow the requirement for testing the licensees on the course material as set forth in this paragraph, except the questions shall be at the end of each hour segment. The student shall receive a score of seventy-five per cent on all of the questions asked before the licensee may proceed with the next segment of the course.

(iii) The board shall monitor the course to ensure that the actual course is consistent with the material submitted to the board.

(9) The provider shall notify a licensee if the score received is less than seventy-five per cent, and

(10) Any application which fails to meet the requirements of this rule may be denied approval.

(C) Providers seeking approval to offer a continuing education course to board licensees through a correspondence program shall comply with the following:

(1) The course and instructions shall be designed to further professionally educate board licensees in the services the licensees provide to their clients;

(a) The course shall be designed to improve the services available to the consumers of cosmetology services in Ohio;

(b) The course shall be designed to improve the skills and knowledge of the licensees;

(i) A skills course shall update licensees on practices, equipment and/or technique changes in the profession;

(ii) All courses shall contain information about infection control as set forth in Chapter 4713-15 of the Administrative Code;

(iii) To improve the licensee's knowledge, a portion of or the entire course may be devoted to the board's laws and rules, and

(iv) All or part of a course may contain information about human trafficking, how to recognize it and what to do if it is found.

(2) The application shall be submitted with a two-hundred fifty dollar, non-refundable processing fee per course;

(3) The completed application shall be received at the board at least forty-five days prior to the date that the provider plans to offer the correspondence course to licensees in Ohio. Along with identification and other information as specified by the board, the complete application shall include the following information: a complete copy of the proposed catalogue course, copies of the credentials of each author of each segment of the course and the credentials of the person developing the course;

(4) Assigned course numbers shall not be published on or within any advertisements, websites, on-line testing sties, etc. Assigned course numbers shall only be provided to a licensee upon the successful completion of the approved course;

(5) All licensees and registrants who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, the CE course approval number, the course title, the licensee's or registrant's name and license number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(6) A correspondence course shall include the following:

(a) Information segments presented in different order;

(b) Randomized questions so that the test questions are not the same in each correspondence course sent to licensee;

(c) A minimum of six thousand word discussion of the subject matter covered in each hour segment of the material;

(d) No less than six randomly selected multiple choice questions following each hours segment of material;

(e) The course shall contain at least five versions with identifiers known only to the provider and to the board;

(f) Each of the five or more versions shall contain test questions unique to each segment of the book;

(g) Each book shall have a unique identification number so that only one individual may answer the questions for continuing education credit;

(h) The course shall clearly state that a licensee shall not receive continuing education credit for the course unless the licensee's total score on all questions is at least seventy-five per cent or better;

(i) The course shall allow the licensee to answer by mailing, phoning in, or scanning the answers and e-mailing them in.

(j) A provider may make available an answer sheet on-line for submission, but the questions shall not be included. The provider shall request the identification number of each book be either called in with the test results or place don the test results. A provider shall not credit an individual who has used an identification number that has been previously used for that course.

(7) The provider shall notify licensees if the score received is less than seventy-five per cent, and

(8) Any application that fails to meet the requirements of this rule may be denied approval.

Replaces: 4713-21-08

Effective: 11/01/2013
R.C. 119.032 review dates: 11/01/2018
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09 , 4713.39
Rule Amplifies: 4713.39 , 4713.59 , 4713.62 , 4743.07
Prior Effective Dates: 6/15/95, 1/26/97, 4/1/01, 1/10/04, 6/21/2011

4713-21-09 Criteria for continuing education: courses, course instructors and eligible offering entities to be: approved, denied approval, withdrawn, revoked or suspended.

(A) Programs shall not be approved by the board in segments of less than one hour.

(B) Board-approved courses offered to instructor licensees shall only consist of topics that directly relate to the principles of teaching.

(C) A provider shall maintain for four years a record of attendance of each person attending an offering. The record shall include the following information:

(1) Board-issued CE course number;

(2) Complete name and board-issued license identification number of attendee;

(3) Course offering, title, and description;

(4) Hours of continuing education credit;

(5) Date of course offering;

(6) Name, address, and signature of course instructor or other authorized representative of the provider;

(7) Score attained on course test (for internet or correspondence courses only); and

(8) A certificate from the provider shall certify the items enumerated above and furnish a copy to the attendee immediately upon the licensee's completion of the course offering.

(D) Course offerings by persons whose principal residence or place of business is not located in the state of Ohio or course offerings by foreign corporations as defined by section 1703.01 of the Revised Code shall be approved if they comply with the requirements contained in this chapter. A licensee may receive CE credit for a course offered out of state if the board approves the course in advance of the licensee taking the course.

(E) Each continuing education course shall be open to all board licensees on an equal basis except for private courses that may be offered by invitation only. Course attendance may be restricted to licensees due to valid course prerequisites for admission or by the maximum number of participants allowable as determined by the provider and shall be fully disclosed during the application process for continuing education course approval.

(F) A licensee who attends a CE course in person shall receive CE credit for the course.

(G) Each provider shall notify the board, at least fifteen days in advance, of the addition of an offering date for an approved course. The provider shall also notify the board, at least fifteen days in advance, of all course changes including locations, times, changes in course content, or changes of course instructors, except when an emergency has occurred closer to the date of the approved course, making it necessary to change the location of the CE. The notice shall be submitted to the board office in a specified electronic format as set forth by the board in the provider application.

(H) Each provider shall submit to the board, within fifteen days after completion of each course offering, a list of licensees who successfully completed the course. The list must be submitted to the board office in a specified electronic format set forth by the board in the provider application.

(I) The board may suspend, revoke, or deny the approval of an instructor or provider that fails to comply with any provisions of this chapter.

(1) Written notice of the suspension, denial, or revocation shall be given stating the reason,

(2) Any provider that has had its application for a course or application to be an Ohio provider of continuing education denied or had the privilege of offering CE courses in Ohio revoked or suspended may request a hearing pursuant to Chapter 119. of the Revised Code.

(3) Until the board has issued its final order as a result of any denial of approval and the appeal time from the order has passed, that has been suspended or revoked or whose course offering was denied shall not offer a course and advertise the course to licensees as approved for CE credit.

Replaces: 4713-21-09

Effective: 11/01/2013
R.C. 119.032 review dates: 11/01/2018
Promulgated Under: 119.03
Statutory Authority: 4713.08 , 4713.09
Rule Amplifies: 4713.59 , 4713.62 , 4743.07
Prior Effective Dates: 6/15/95, 1/26/97, 4/1/01, 1/10/04, 6/21/2011