Chapter 4713-21 Continuing Education

4713-21-01 Purposes.

The purpose of Chapter 4713-21 of the Administrative Code is to establish:

(A) Standards for a continuing education program designed to further professionally educate board licensees as it relates to the consumers of Ohio and the services being provided to them by the licensees;

(B) License renewal procedures applicable to providing proof of completion of any continuing education requirements;

(D) Procedure for placing a license in escrow and later restored;

(E) A continuing education requirement notification process;

(F) Application criteria and procedures for eligible offering entities desiring to offer continuing education courses;

(G) Criteria for continuing education courses, course instructor(s), and eligible offering entities to be approved, denied approval, and have approval withdrawn, suspended or revoked.

Effective: 06/21/2011
R.C. 119.032 review dates: 10/18/2010 and 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08, 4713.09
Rule Amplifies: 4713.59, 4713.60, 4713.61, 4713.62
Prior Effective Dates: 6/15/95, 1/26/97

4713-21-02 Definitions.

As used in Chapter 4713.21 of the Administrative Code:

(A) "Biennial licensing period" means the two-year period beginning on the first day of February of each odd-numbered year and ending on the last day of January of the next odd-numbered year;

(B) "Eligible offering entity" means a nonprofit professional association, college or university, vocational school, postsecondary proprietary school of cosmetology licensed by the board, manufacturer of supplies or equipment used in the practice of cosmetology, the state board, an agent of the board, or any individual or entity that can present to the board sufficient proof of knowledge or expertise in the course curriculum being offered. Any individual or entity not meeting this definition may petition the board for review and approval from the "board" in order to be considered an "Eligible Offering Entity."

(C) "Continuing education audit" means the process by which a percentage of all personal licenses are randomly selected by the license renewal system (currently SRSe) as a participant during the current renewal period. Selected licensees will be required to submit copies of the applicable amount of CE course completion certificates indicating the course completion date on or before the end of the current renewal period, notification of said requirement, and a date by which all documents must be received at the board office, in order to avoid possible action against the license.

Effective: 06/21/2011
R.C. 119.032 review dates: 10/18/2010 and 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08, 4713.09
Rule Amplifies: 4713.60, 4713.62
Prior Effective Dates: 6/15/1995, 1/26/97

4713-21-03 Continuing education requirements.

(A) Licensees shall be exempt from all continuing education requirements until the biennial licensing period commencing after their initial licensure.

(B) The continuing education requirement for each personal license is eight hours per renewal period. No licensee shall receive credit for identical course instruction completed during a single renewal period. Licensees holding both a manager and instructor license shall be required to complete eight hours for each license held. Continuing education hours shall only be credited toward an Instructor license when those hours are completed within a board-approved "Instructor Only" course.

(C) Courses completed prior to an individual being licensed by the board do not qualify for continuing education credit. A licensee shall not receive continuing education credit for any course completed that does not have the prior approval of the board.

(D) Licensees that hold multiple personal licenses, in more than one branch of cosmetology, must complete the continuing education requirements for each separate license. The completed continuing education must correspond with the applicable license. (For example, a course that is approved for an esthetician license may not be applied toward the required CE for a manicurist license).

(E) The board shall encourage all continuing education course providers to offer the courses in as many different locations as possible. All continuing education eligible offering entities shall allow any and all official representatives and employees of the board entrance into any board-approved continuing education course, at no cost to the board.

(F) The board shall keep, and make available to all licensees, a current roster of approved continuing education courses, which shall include an explanation of any and all course prerequisites required for admission into the course offering.

(G) Current licensees shall be able to receive continuing education credit for classes completed in a school of cosmetology.

(H) Licensees age sixty-five or older, before January thirty-first of a renewal period, are exempt from the requirement to obtain continuing education hours for the renewal of their active license.

4713-21-04 Licensure renewal procedures.

(A) After the completion of the continuing education requirements for any biennial licensing period, the licensee shall retain all documentation of CE course completion, indicate CE completion on the personal license renewal form, and remit the form to the board along with the renewal fee established under section 4713.10 of the Revised Code.

(B) The licensee must provide satisfactory proof of completion of any applicable continuing education requirement or submit documentation to verify that a waiver or extension was received pursuant to division (C) of section 4713.60 of the Revised Code prior to the renewal of the license.

4713-21-05 Continuing education extension program.

The licensee, upon receiving an extension, shall complete and satisfactorily prove completion of any required continuing education by submitting such proof of completion to the board office by a date specified by the board.

Effective: 06/21/2011
R.C. 119.032 review dates: 10/18/2010 and 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08, 4713.09
Rule Amplifies: 4713.60
Prior Effective Dates: 6/15/95, 1/26/97

4713-21-06 Licensure escrow or inactive procedure.

(A) A licensee may apply to the board to have their license placed in escrow. The licensee shall be required to pay the renewal fee to obtain an escrowed license.

(B) Licensees with escrowed licenses must pay the fee established in division (K) of section 4713.10 of the Revised Code and provide proof of the appropriate continuing education hours in order to remove their license from escrow.

(C) All licensees not currently engaged in the practice of cosmetology and who do not hold an escrowed license, shall pay all lapsed renewal fees and submit proof satisfactory to the board of the completion of the required hours of continuing education prior to having their license restored to active status.

4713-21-07 Continuing education requirement notification procedures.

The board shall inform each affected licensee of the continuing education requirement that applies to the next biennial licensing period through the official board website.

Effective: 06/21/2011
R.C. 119.032 review dates: 10/18/2010 and 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08, 4713.09
Rule Amplifies: 4713.59
Prior Effective Dates: 6/15/95, 1/26/97

4713-21-08 Application criteria and procedures for continuing education course approval.

(A) Applicants seeking approval to offer a continuing education course to board licensees in the form of seminars, demonstrations, workshops, or other venues in which the licensee's personal attendance is required, must comply with the following:

(1) Applicant must be an eligible offering entity as defined in paragraph (C) of 4713-21-02 of the Administrative Code;

(2) Course and instructions must be designed to further professionally educate board licensees as related to the consumers of Ohio and the services being provided to them by the licensees;

(3) Application must be submitted with a one-hundred dollar, non-refundable processing fee, per course;

(4) Completed application, including full description of course curriculum and copies of credentials to support the qualifications of each educator, must be received at the board office no less than thirty days prior to the anticipated date of the course offering;

(5) Any portion of a course that is devoted to a break; including breakfast, lunch, dinner, snacks, or other refreshments, or any portion that is devoted to the check-in process, course evaluation completion, disseminating completion certificates, or the hard sell of products, shall not be credited toward the CE hours given to each licensee in attendance.

(6) No CE course provider or educator shall certify the attendance of a person who was not physically present for at least ninety per cent of the course;

(7) Assigned course numbers shall not be published on or within any advertisements, websites, online testing sites, correspondence books, etc. Assigned course numbers shall only be provided to a licensee upon completion of the approved course. Any application which fails to meet the requirements of this rule may be denied approval.

(B) Applicants seeking approval to offer a continuing education course to board licensees through the internet, must comply with the following:

(1) Applicant must be an eligible offering entity as defined in paragraph (C) of 4713-21-02 of the Administrative Code;

(2) Course and instructions must be designed to further professionally educate board licensees as related to the consumers of Ohio and the services being provided to them by the licensees;

(3) Application must be submitted with a two-hundred fifty dollar, non-refundable processing fee, per course;

(5) Any portion of a course that is devoted to log-in procedures, course evaluation completion, printing completion certificates, or the hard sell of products, shall not be credited toward the CE hours given to each licensee.

(6) Assigned course numbers shall not be published on or within any advertisements, websites, online testing sites, correspondence books, etc. Assigned course numbers shall only be provided to a licensee upon completion of the approved course. Any application which fails to meet the requirements of this rule may be denied approval.

(C) Applicants seeking approval to offer a continuing education course to board licensees in the form of correspondence courses, must comply with the following:

(1) Applicant must be an eligible offering entity as defined in paragraph (C) of rule 4713-21-02 of the Administrative Code;

(2) Course and instructions must be designed to further professionally educate board licensees as related to the consumers of Ohio and the services being provided to them by the licensees;

(3) Application must be submitted with a two-hundred fifty dollar, non-refundable processing fee, per course;

(5) Any portion of a course that is devoted to sign-up procedures, course evaluation completion, printing completion certificates, or the hard sell of products, shall not be credited toward the CE hours given to each licensee.

(6) No correspondence course shall contain the same course curriculum over two consecutive renewal periods;

Effective: 06/21/2011
R.C. 119.032 review dates: 10/18/2010 and 06/21/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08, 4713.09
Rule Amplifies: 4713.62
Prior Effective Dates: 6/15/95, 1/26/97, 4/1/01, 1/10/04

4713-21-09 Criteria for continuing education: courses, course instructors and eligible offering entities to be: approved, denied approval, withdrawn, revoked or suspended.

(A) Programs shall not be approved by the board in segments of less than one hour.

(B) Board-approved courses which are offered to instructor licensees only, must be comprised of topics that directly relate to the principles of teaching.

(C) An eligible offering entity shall maintain for four years a record of attendance of each person attending an offering including the following information:

(1) Board-issued CE course number;

(2) Complete name and board-issued license identification number of attendee;

(3) Course offering, title, and description;

(4) Hours of attendance;

(5) Date of course offering;

(6) Name, address, and signature of course instructor or other authorized representative of the eligible offering entity;

(7) Score attained on course test (for internet or correspondence courses only);

(8) The eligible offering entity shall certify the items enumerated above and furnish a copy to the attendee immediately upon the licensee's completion of the course offering.

(D) Course offerings by individuals or entities whose principal residence or place of business is not located in the state of Ohio or course offerings by foreign corporations as defined by section 1703.01 of the Revised Code shall be approved if they comply with the requirements contained herein.

(E) Each continuing education course shall be open to all board licensees on an equal basis. Course attendance may be restricted to licensees due to valid course prerequisites for admission or by the maximum number of participants allowable as determined by the eligible offering entity and fully disclosed during the application criteria and procedures for continuing education course approval.

(F) Passage of an examination by a licensee shall not be a requirement for successful completion of a continuing education course that is attended, in person, by the licensee. Correspondence and Internet continuing education courses shall contain an examination to verify the course material has been reviewed.

(G) Each eligible offering entity shall notify the board, at least one day in advance, of the addition of an offering date for an approved course. The eligible offering entity shall also notify the board, at least one day in advance, of all course changes including locations, times, changes in course content, or changes of course instructors. This notice must be submitted to the board office in an electronic format, such as an excel or text file, and must include the following information in the order listed below:

(1) Board-issued CE course number;

(2) Course title;

(3) Amount of CE hours attained;

(4) Date of course offering;

(5) Course start time;

(6) Course end time;

(7) Street address of course offering location;

(8) City of course offering location;

(9) State of course offering location;

(10) Zip code of course offering location;

(11) Memo section for additional information.

(H) Each eligible offering entity shall submit to the board, within fifteen days after completion of each course offering, a list of licensees who successfully completed the course. The list must be submitted to the board office in an electronic format, such as an excel or text file, and must include the following information in the order listed:

(1) Board-issued CE course number;

(2) Course title;

(3) Amount of CE hours attained;

(4) Date of course completion;

(5) Course start time;

(6) Course end time;

(7) Street address of course location;

(8) City of course location;

(9) State of course location;

(10) Complete name of instructor;

(11) First name of licensee;

(12) Last name of licensee;

(13) Licensee's board-issued license identification number;

(14) Licensee's grade (Only if course was provided via internet or correspondence);

(15) Memo section for additional information.

(I) The board may suspend, revoke, or deny the approval of an instructor or eligible offering entity, which fails to comply with any provisions of these rules. Written notice of the suspension, denial, or revocation shall be given, stating the reason therefor.

(J) Any aggrieved eligible offering entity, instructor, or licensee may request a hearing pursuant to Chapter 119. of the Revised Code. Until the board has issued its final order as a result of any denial of approval no course, in question, shall be purported, to licensees, that it has been approved for continuing education credit.