Chapter 4713-3 Schools

An opening school package shall be submitted at least forty five days prior to the opening of the school. The applicant must complete the application package on forms provided by the “Board” and include the following.

(A) Names and addresses of all owners, shareholders, partners, limited liability companies (LLC) and/or directors with a five percent share or larger of the business. If any of the owners, shareholders, partners, limited liability companies and/or directors is corporately owned the names and addresses must include the real peoples’ names through each layer of ownership. No owner or shareholder shall have a felony conviction.

(B) A floor plan that meets the requirements of rule 4713-3-02 of the Administrative Code.

(C) A proposed school calendar with schedule of classes both clinic and non-clinic for the first year.

(D) A list of all equipment.

(E) A list of reference materials available to the students.

(F) A copy of the school’s course outline, syllabus and a sample of lesson plans for each program or branch of cosmetology to be taught at the school. A complete copy of all lessons plans shall be available at the school at all times.

(G) Each school shall submit to the “Board” and maintain on file a copy of a “Board” provided form for each instructor and administrator. Opening schools shall provide this information within fourteen days of projected opening date and at least seven days prior to meeting with the “Board” as required by rule 4713-3-07 of the Administrative Code. Schools shall employ sufficient instructors to cover all programs scheduled or being taught.

(H) A copy of all types of proposed advertisements for “Board” approval prior to the release of the advertisements. All advertising for schools offering only single subject programs identified in rule 4713-3-05 of the Administrative Code shall identify scope of the program in all printed material including signage, catalogs, newspaper ads, radio & television ads, and all other forms of public and private advertising. The “Board” will only review for proper identification of services being provided by students and that it is a school of cosmetology.

(I) Copies of the school’s contracts, catalogue, policies of the school, refund policies, assessments used for transfer of students, rules for governing students, monthly reports, and time sheets for students’ daily records in accordance with division (E) of section 4713.44 of the Revised Code.

(J) A statement of financial responsibility demonstrating a financial worth sufficient to establish a school and ensure the proper teaching of at least twenty five students. This financial statement shall be prepared and reviewed by a certified public accountant. This shall be filed with a financial operating plan for the first fiscal year’s operation. This financial responsibility statement is not required of a vocational program conducted by a city, exempt village, local or joint vocational school district.

(1) The new school can demonstrate a financial worth sufficient in one of the following three ways. Provide to the “Board” a bond for $35,000, a letter of credit for $35,000 or a “letter of representation” from a certified public accountant that the new school has assets above liabilities of at least $35,000.

(2) The new school can provide documents above for a lesser amount if their financial plan for the school shows the school will require less funding during the first year including at a minimum rent, salaries, etc.

(3) The financial requirements of this rule are required for the first two years of the school’s existence. If the school is in good standing with the “Board” after two years the requirement is ended.

(K) A letter from a bonding company certifying that the statutory bonding requirements of division (H) of section 4713.44 of the Revised Code shall be met upon approval and licensure of the school by the “Board”. Provide the actual bond at final inspection or prior. If a bond is obtained to meet the requirements of paragraph (J)(1) of this rule that bond shall meet this requirement as well.

(L) A certification from the state department of industrial relations or local building inspection authority approving the plumbing and a copy of the final occupancy permit for the building (may be provided at final inspection).

(M) A final inspection report from the “Board” verifying the statements made by the applicants in their opening school package and ensuring compliance with all applicable statutes and rules.

(N) Compliance with this rule is a continuing requirement of the school and upon request by the “Board” a school shall provide satisfactory proof of continuous compliance with this rule.

(O) Certification that no non-cosmetology services or business activity shall be conducted in the school facility.

(P) All schools shall maintain the information required in the opening school package current and available on site for review by inspectors at all time, except the financial information, which shall be made available to “Board” staff upon request of the executive director during the first two years of operation. The school can meet this requirement by having the information readily available to the public on its web site and referenced in its publications provided to students.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

(A) The applicant, for an opening school shall file with the “Board” a floor plan. All submitted floor plans must meet with the approval of the “Board” based upon factors such as: health, safety, sanitation, and sufficiency of equipment. A submission for a newly licensed building for a school of cosmetology must include a drawing by an architect to include their seal on the drawing or blueprint.

(B) An existing school desiring to alter their floor plan may amend a copy of the plan on file with the “Board”, so it would be reasonably to scale, unless building regulation require a new plan, in which case they shall file a drawing by an architect to include their seal on the drawing or blueprint.

(C) On an existing building previously licensed as a school of cosmetology but not currently active an “existing conditions” drawing must be submitted with an architects seal imprinted on the drawing.

(D) On a change of ownership where no significant structural or plumbing changes and the existing floor plan in the school’s file is accurate no additional floor plan is required.

(E) Minimum square footage for cosmetology schools are defined by type of school.

(1) Every full cosmetology school shall have at least three thousand square feet of contiguous floor space. Such minimum floor space shall be comprised of the school’s office, student locker area, bathrooms, reception room, classrooms, facial room, practice/demonstration room, clinic and dispensary.

(2) Every esthetic only school shall have at least two thousand five hundred square feet of contiguous floor space. Such minimum floor space shall be comprised of the school’s office, student locker area, bathrooms, reception room, classrooms, practice/ demonstration room, clinic with appropriate facial rooms and dispensary.

(3) Every manicuring only school shall have at least two thousand square feet of contiguous floor space. Such minimum floor space shall be comprised of the school’s office, student locker area, bathrooms, reception room, classrooms, practice/ demonstration room, clinic and dispensary.

(4) Every hair design only school shall have at least two thousand five hundred square feet of contiguous floor space. Such minimum floor space shall be comprised of the school’s office, student locker area, bathrooms, reception room, classrooms, practice/ demonstration room, clinic and dispensary.

(5) Every natural hair styling only school shall have at least two thousand square feet of contiguous floor space. Such minimum floor space shall be comprised of the school’s office, student locker area, bathrooms, reception room, classrooms, practice/ demonstration room, clinic and dispensary.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

(A) Every school shall be well lighted, well ventilated, able to maintain suitable room temperature, and kept in an orderly and sanitary condition. The HVAC system shall be certified to meet state building code for the use of the space as a school under rule 4101:2-39-03 of the Administrative Code (table 403.3).

(B) Every school shall maintain a practice/demonstration room, as well as a clinic except in public schools in which there is a separation of freshman, sophomore, junior and senior students, as defined by the school system, the clinic and the practice room need not be maintained as separate rooms.

(C) The following clinic requirements shall be met:

(1) The clinic shall contain stations for instruction of students and shall for school’s offering cosmetology, hair design or natural hair styling programs be equipped with two shampoo bowls per fifteen students in attendance at each session.

(2) The clinic rooms shall not be partitioned into booths; however, the clinic shall be separated from the practice/demonstration room by at least eight foot high partitions

(3) Every school offering cosmetology, hair design or natural hair styling programs shall have one clinic station for every two students in attendance at each clinic session. Such clinic stations shall be equipped with mirrors, adjustable height chairs, and accommodations for student’s equipment and supplies for clinic practice.

(4) Esthetic and manicuring schools shall have at least one clinic station for each two students equipped with appropriate tables, chairs and accommodations for student’s supplies and equipment.

(D) The practice room shall contain practice stations and for school’s offering cosmetology, hair design or natural hair styling programs equipped with at least one shampoo bowl per fifteen students. Esthetic and nail only school shall have at least one sink in the practice room.

(E) The school has the option of meeting the shampoo bowl requirements of this rule by establishing a shampoo area separate from both clinic and practice rooms. The shampoo area shall meet the number of shampoo bowls per student ratios and shall be accessible from both the clinic and practice room without going through the other room.

(F) Facial rooms have the following requirements:

(1) Every school offering cosmetology or esthetics shall have a separate facial room, which is properly equipped to provide a complete facial service including a sink with hot and cold water.

(2) The facial room shall be separated from other rooms by partitions sufficient to provide client privacy.

(3) Esthetic schools shall have at least one facial, waxing or make-up room or station similarly equipped for each three students assigned to the practice room and/or clinic.

(4) Additional facial rooms in full cosmetology course schools may have a sink with hot and cold running water in the room or a sink outside the room shall be within forty feet. Cosmetology schools or esthetic only schools may divide the clinic into facial rooms that meet the privacy concerns of their service clients. These divisions may be partitions that are ceiling mounted movable curtains similar to hospital curtains or other flexible dividers. Each such facial room shall be within forty feet of a sink with hot and cold running water.

(G) Every school shall have a dispensary convenient to the other school rooms, which shall be used for the storing and dispensing of supplies and the sanitizing of instruments. The dispensary area shall be a minimum of twenty-four square feet and equipped with a sink with hot and cold running water, wet sanitizers, and waste containers. Every school shall have closed cabinets for clean towels and containers for used towels. Every school shall maintain sufficient supplies for teaching purposes. In addition to the designated dispensary area a school may have an additional area, authorized for the primary purpose of sanitizing instruments.

(H) Every school shall maintain separate and clean toilet facilities for both men and women, equipped with a water closet and hand washing facilities, including hot and cold running water. The facilities shall be kept clean, sanitary and functional.

(I) Every school shall provide locker facilities or other secured enclosures for temporary storage of personal effects for every student attending the school for the safekeeping of their personal belongings. A minimum of one locker or other secured enclosure for every two students shall be provided.

(J) Every school shall have an office, which shall contain at least one metal filing cabinet for the safekeeping of its students’ daily attendance records, permanent training records, and state “Board” forms. Every school must keep, and make available for inspection its time sheets, school monthly records, and state “Board” forms. Each school shall keep records of its students for a period of five years from the date of enrollment, except those students who have completed their appropriate hours of training and have forwarded their applications for licensure to the “Board”.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

(A) An additional campus facility is a supplemental training space located within two miles of the original facility of the licensed school. Its purpose is to allow the licensed school to provide adequate space to train students. A school is responsible and accountable to the “Board” for its additional campus facilities. If the ownership or address of the original school changes, licensure does not automatically continue for the additional facility. An additional campus facility must bear the same name as the original licensed school and its advertising sign must indicate its status as an additional location of the school. These facilities shall only be approved for theory and/or practice rooms and must meet school layout rule 4713-3-03 of the Administrative Code. No clinic services shall be provided in additional facilities.

(B) Approval procedure: A school seeking to have an additional facility approved as part of the main school must formally notify the “Board” in writing of such a request thirty days prior to the start of classes in the facility. The notice must include a statement of the distance between the main campus facility and the new additional facility along with an AAA map, Internet mapping or other verification of same.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

(A) The following sign requirements shall be met:

(1) The entrances to rooms shall be suitably marked with a sign reading “Practice room” and “Clinic” or words to that effect.

(2) Every school shall maintain a sign using at least three inch tall letters, at the entrance to the school, which reads “School of Cosmetology” or words to that effect. If a school offers only a limited branch(es) of cosmetology the sign shall include, in the same size letters, the words “Nails Only”, “Esthetics only”, “Hair Design only” or “Natural Hair Styling only” or the appropriate words to that effect

(3) Every school shall have a sign clearly visible in the clinic and at the main entrance, which reads “All Services Performed By Students” or words to that effect.

(4) Every school shall prominently display a sign in the room used for instructional purposes, which reads “Student Work Only” or words to that effect.

(5) The “Board’s” sanitary rules shall be posted in all clinics and classrooms.

(B) The following advertising requirements shall be met:

(1) School advertisements shall not contain statements calculated to represent the services performed in the school clinic as comparable, in quality, to professional services available in licensed beauty salons.

(2) New schools shall not advertise in the media until preliminary approval of their application is complete including all items of the opening school package except names of instructors and final building occupancy. Preliminary approval will not be granted more than sixty days prior to expected construction completion date assuming Board staff is convinced that that date is realistic. “Opening soon” signs and all advertisements prior to issuance of a license shall include the statement: “No students shall enroll or sign a contract until the school’s license has been approved.”

(3) Clinic service advertisements must clearly reflect that “all services are performed by students” or words to that effect.

(4) Upon the request of the “Board”, a school must promptly furnish the “Board” with a copy of any advertisement or solicitation.

(5) No cosmetology program shall be established, offered, or given for a charge, fee, or other contribution; no certificate, diploma, degree, or other written evidence of proficiency or achievement shall be offered whether in a specified place, by correspondence, or any other means of communication, or awarded; and no student enrollment solicited in any cosmetology program through advertising, agents, mail circulars, or other means, until the person planning to offer or offering such programs has obtained a school license per section 4713.44 of the Revised Code.

(6) Any advertisement or piece of promotional literature written or used by a school holding a license with the board must carry the name and address as listed on its license.

(7) No school or its agents shall advertise or imply that the school is “recommended” or “endorsed” by the board. If reference is made to the license issued by the board, this official reference shall only read, ” Licensed by the Ohio State Board of Cosmetology.” All schools advertising that they are accredited or offer grants from the United States department of education (USDOE) shall follow the accrediting agency and/or USDOE laws and rules as to advertisements.

(8) Any advertisement or piece of promotional literature written or used by a private school including photographs, cuts, engravings, or illustrations in bulletins, sales literature, or otherwise must be completely truthful and must be prepared and presented in such a manner as to avoid leaving any false or misleading impressions with respect to the school, its personnel, its courses and services, or the occupational opportunities for its graduates.

(9) Career technical schools may advertise to the students of its school or its feeder schools per Ohio department of education rules and regulations.

(10) A guarantee of graduation for students or of placement for graduates shall not be promised or implied by any school, agent, or representative thereof. No school in its advertising or through its representatives or agents shall guarantee or imply the guarantee of employment before enrollment, during the pursuance of the course, or after the course is completed. No school shall guarantee any certain wage, or imply earnings greater than can be documented.

(11) No owner, partner, officer, employee, agent, or other person acting on behalf of any school shall make any fraudulent statement, misrepresentation, or misleading statement of fact.

(12) Private schools using classified columns of newspapers or other publications to procure students must use only such as are headed by “education,” “schools,” “instruction.” “Help wanted,” “employment,” or “business opportunities,” classifications may be used only to procure employees or agents for the school.

(13) All schools that advertise that they are endorsed by any business establishment, manufacturer, organization or individual engaged in the cosmetology field shall maintain written evidence of that fact on site at the school dated prior to any advertisements.

(14) Schools shall not solicit any student who is currently enrolled in another Ohio licensed cosmetology school.

HISTORY: Eff 5-1-03; 8-1-04

Rule promulgated under: RC 119.03

Rule authorized by: RC 4713.08(A)(13)

Rule amplifies: RC 4713.44, 4713.45

Replaces: 4713-3-08

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

A complete training record for each student, or as a minimum, a withdrawal or transfer form, which shows the number of hours or credits completed and passed in each major subject area shall be kept by the school for a minimum of five years from the date of enrollment or until such records are transferred to the “Board”, whichever occurs first, Schools may keep these records at offices located outside the school’s training facilities if transmission of the records, by computer terminal or fax machine to the training facility is possible. Such records shall be available upon request by the “Board” or its authorized agent. All records relating to a student’s contractual agreements, attendance and progress shall be made available to the student within ten days after receipt of a written request for review of the records. If a copy of the students record is requested a nominal charge per page may be charged. The review by any student to whom the specific records relate shall occur during regular school office hours. A school official may be present during any records reviews in order to ensure the integrity of the record.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

(A) If requested by the “Board”, the applicants or persons responsible for the operation of proposed school shall be present for “Board” questioning on the date scheduled for “Board” action upon their application. The “Board” shall notify the applicant by registered mail, return receipt requested, in sufficient time prior to the “Board” meeting.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

(A) No license shall be issued unless the “Board” finds that the applicant possesses the financial responsibility and experience necessary to operate a school. Any false or misleading statements or any misrepresentations shall justify denial of license. Applicants shall not advertise or open for instruction of students nor enroll students until the “Board” has granted licensure. No approval shall be granted unless the “Board” finds that all rules have been complied with by all parties to the application.

HISTORY: Eff. 5-1-03; 8-1-04

Rule promulgated under: RC 119.03

Rule authorized by: RC 4713.08(A)(13)

Rule amplifies: RC 4713.44, 4713.45

Replaces: 4713-3-10

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Every license issued to a school is valid only for the location named on the license and is not transferable. School owners shall notify the “Board” in writing of the sale, transfer, or change of ownership within thirty days prior to a transfer, or change of ownership.

Any intention of a school to discontinue its operation must be made to the “Board” at least sixty days prior to the final date of operation. Any school, which closes for business, shall forward to the “Board” a complete, notarized training record for each student within fourteen days of the completion of any training hours by any student.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

A current school license and each instructor’s license and the appropriate regular or managing license for each appropriate apprentice instructor shall be conspicuously displayed for public view in the school.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

The institution shall state its policy and schedule of refund in clear language that can be easily understood. The policy shall apply to all terminations for any reason, by either party including student decision, course cancellation and school closure. Accredited schools shall adhere to the refund policy of their accrediting institution. All other schools shall adhere to the following refund requirements.

(A) The intent of the “Board” refund policy is to see that each applicant/student is assured minimum conditions of refund. When calculating refunds, the school shall use the policy mandated by this rule unless a federal or accrediting agency policy applies. No institution is restricted to the minimum specific conditions stated here; only that its policy is at least as liberal to the student as this one

(1) An applicant or student (or the parent/guardian if the applicant or student is a minor) may cancel enrollment at anytime by informing the school in writing.

(2) The ending date for refund computation purposes is the last date of physical attendance by the student.

(3) Enrollment time means the total scheduled days for credit or clock hours that have elapsed between the first day of class and the ending date.

(4) Total tuition is the amount stated on the contract or enrollment attributed to the program or course in which the student is enrolled.

(5) Program or course length is a period in clock hours for a clock hour program or calendar time for a credit hour program as specified in the contract or enrollment agreement.

(6) All refunds due shall be issued within thirty days of either cancellation by the student or termination by the school.

(a) In addition to other charges and fees, the student may be charged a withdrawal fee of no more than one hundred and fifty dollars.

(b) The percentage of clock hours that have elapsed is calculated by dividing the enrollment time by the course or program length, then by multiplying the result by one hundred. The percentage of credit hours that have elapsed is calculated by dividing the scheduled days attended by the total scheduled days in the quarter or semester, then multiplying by one hundred.

(c) If the percentage of clock hours or credit hours that have elapsed is less than five per cent, the tuition due is calculated by multiplying the total tuition due by twenty per cent.

(d) If the percentage of clock hours or credit hours that have elapsed is at least five per cent, but less than ten per cent, the tuition due is calculated by multiplying the total tuition by thirty per cent.

(e) If the percentage of clock hours or credit hours that have elapsed is at least ten per cent, but less than fifteen per cent, the tuition due is calculated by multiplying the total tuition by forty per cent.

(f) If the percentage of clock hours or credit hours that have elapsed is at least fifteen per cent, but less than twenty five per cent, the tuition due is calculated by multiplying the total tuition by forty five per cent.

(g) If the percentage of clock hours or credit hours that have elapsed is at least twenty five per cent but less than fifty per cent the tuition due is calculated by multiplying the total tuition due by seventy per cent.

(h) If the percentage of clock hours or credit hours that have elapsed is fifty per cent or greater, the total tuition is due in full.

(7) The cancellation date shall be the postmarked date if mailed, or the delivery date, if delivered in person. The termination date shall be the date of formal termination by the school, the thirtieth day of consecutive unexcused absence, or the scheduled return date for a student who does not return from an official leave of absence.

(8) If the school ceases to offer instruction after the student begins training, the student shall be entitled to a pro-rata refund of tuition based upon enrollment time. If the course is canceled before beginning training, the student shall be entitled, at the option of the school, to either a full refund of all money paid to the school, or completion of the course at another location.

(9) All extra costs, such as books, equipment, graduation fees, etc., which are not included in the tuition price, shall be stated in the catalog and contract and any non-refundable items will be identified.

(10) An institution may charge a non-refundable application fee. This charge shall be clearly stated in both the school’s catalog and contract.

(11) Any termination/withdrawal fee shall be identified in the catalog and on the contract and may not exceed one hundred and fifty dollars.

(B) The enrollment agreement shall clearly outline the obligations of both the institution and the student, and provide details of the cancellation and settlement policy of the institution. A copy of the enrollment agreement and other data covering student costs shall be furnished to the applicant before any payment is made. No enrollment agreement is binding until it has been accepted in writing by an appropriate official at the institution. The institution’s cancellation and settlement policy shall also be printed in the school catalog see rule 4713-3-12 of the Administrative Code

(C) The collection procedures shall reflect good taste and sound, ethical business practices. The name of the “Board” shall not be used in the institution’s refund policy nor in any of its collection efforts.

(D) If a school closes permanently and ceases to offer instruction after students have enrolled, or if a course is canceled after students have enrolled and instruction has begun, the school shall make arrangements for students or implement any applicable teach-out agreement in compliance with the following requirements.

(1) The arrangements or agreement shall offer the student a reasonable opportunity to promptly resume and complete the canceled course(s) of study or a substantially similar course of study at an institution (or institutions) which offer similar educational programs.

(2) The arrangements or teach-out agreement should be performed by an institution in the same geographic area as the closing school.

(3) The original school shall notify affected students individually of the availability and total cost of the arrangement or teach-out agreement, and diligently advertise such availability. The agreements among institutions may provide that these notices may be sent by the school(s) that are accepting students from the original school.

(4) The school that is closing or has closed shall submit to the “Board” a list of all students who were enrolled at the time of closure, and indicate on it the arrangements made for each student to complete his or her education.

(5) Students shall receive a pro-rata refund of tuition.

(6) The original school shall dispose of school records per rule 4713-3-09 of the Administrative Code.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

The catalogue shall include the following information:

(A) Name and address of the institution for each location.

(B) Date of publication.

(C) The admission requirements (criteria) used by the institution for each course. The institution’s admission policy must comply with the “Board’s” laws and rules.

(D) The name of each course and the name, nature and level of occupations for which training is provided must be identified.

(E) Length of course: Number of clock hours, credit hours, or competencies in each course offered by the institution in sufficient detail to show the scope and sequence of units included. (Clearly identify the coverage of each course).

(F) Description of the institution’s general facilities and equipment.

(G) The grading system used by the institution. Identify the full range of grades that students may earn. (Must be consistent with the institution’s satisfactory progress policy).

(H) Graduation requirements for each course. List any special conditions or requirements.

(I) Type of document (certificate, diploma, etc.) awarded upon graduation from each course.

(J) Refund policy: Refund policy must comply with rule 4713-3-11 of the Administrative Code or its accrediting agency, if any.

(K) Employment assistance: A clear statement that the institution does not guarantee employment. Extent and nature of employment assistance.

(L) A school calendar of beginning dates of classes for each course. Indicate holidays and school closures.

(M) Statement that the institution does not discriminate on the basis of sex, race, age, color, ethnic origin, or religion.

(N) Name of the legal entity that owns the school.

(O) The institution’s policy guaranteeing the right of students to gain access to their files.

(P) The institution’s policy for releasing information about an individual student.

(Q) Scholarship and fee waiver policies (if applicable).

(R) Specifics describing the extent of other available services, such as housing (if applicable), career counseling, etc.

(S) The address, and telephone number of the Ohio state board of cosmetology, as well as the name, address and telephone number of the agency which accredits the institution, if applicable.

(T) Policies related to tardiness, excused and unexcused absences, make-up work, conduct, termination and other rules and regulations of the institution.

(U) Names of administrative staff and faculty.

(V) Costs for each course:

(1) Tuition – total tuition for each course.

(2) Books and supplies – must be actual cost to the student.

(3) Application or enrollment fee for each course (must be separately identified).

(4) Other costs.

(5) Payment – methods and terms of payment of monies owed to the institution must be identified

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03

Prior to the first day of class, the institution, shall obtain a fully-executed written contract, or enrollment agreement for each prospective student, which at a minimum contains:

(A) Legal name of the school.

(B) Obligations of the school and student.

(C) Program length, name and starting date.

(D) Full cost of the course.

(E) Payment terms.

(F) Refund policy.

(G) The school’s cancellation and settlement policy including notification that the enrollment agreement may be canceled by submitting written notice within three business days pursuant to rule 4713-3-11 of the Administrative Code.

(H) Number of clock or credit hours in the program including the number of weeks or months necessary to complete the program.

(I) Signature of applicant and date signed.

(J) Notice to student concerning their ability to file a complaint with the state “Board” of cosmetology including “Board’s” address and telephone number.

R.C. 119.032 review dates: 05/07/2004 and 05/01/2009

Promulgated Under: 119.03

Statutory Authority: 4713.08(A)(13)

Rule Amplifies: 4713.44, 4713.45

Prior Effective Dates: 5/1/03