4713-3-01 Opening school package.

An opening school package shall be submitted at least forty five days prior to the opening of the school. The applicant must complete the application package on forms provided by the "Board" and include the following.

(A) Names and addresses of all owners, shareholders, partners, limited liability companies (LLC) and/or directors with a five percent share or larger of the business. If any of the owners, shareholders, partners, limited liability companies and/or directors is corporately owned the names and addresses must include the real peoples' names through each layer of ownership. No owner or shareholder shall have a felony conviction.

(B) A floor plan that meets the requirements of rule 4713-3-02 of the Administrative Code.

(C) A proposed school calendar with schedule of classes both clinic and non-clinic for the first year.

(D) A list of all equipment.

(E) A list of reference materials available to the students.

(F) A copy of the school's course outline, syllabus and a sample of lesson plans for each program or branch of cosmetology to be taught at the school. A complete copy of all lessons plans shall be available at the school at all times.

(G) Each school shall submit to the "Board" and maintain on file a copy of a "Board" provided form for each instructor and administrator. Opening schools shall provide this information within fourteen days of projected opening date and at least seven days prior to meeting with the "Board" as required by rule 4713-3-07 of the Administrative Code. Schools shall employ sufficient instructors to cover all programs scheduled or being taught.

(H) A copy of all types of proposed advertisements for "Board" approval prior to the release of the advertisements. All advertising for schools offering only single subject programs identified in rule 4713-3-05 of the Administrative Code shall identify scope of the program in all printed material including signage, catalogs, newspaper ads, radio& television ads, and all other forms of public and private advertising. The "Board" will only review for proper identification of services being provided by students and that it is a school of cosmetology.

(I) Copies of the school's contracts, catalogue, policies of the school, refund policies, assessments used for transfer of students, rules for governing students, monthly reports, and time sheets for students' daily records in accordance with division (E) of section 4713.44 of the Revised Code.

(J) A statement of financial responsibility demonstrating a financial worth sufficient to establish a school and ensure the proper teaching of at least twenty five students. This financial statement shall be prepared and reviewed by a certified public accountant. This shall be filed with a financial operating plan for the first fiscal year's operation. This financial responsibility statement is not required of a vocational program conducted by a city, exempt village, local or joint vocational school district.

(1) The new school can demonstrate a financial worth sufficient in one of the following three ways. Provide to the "Board" a bond for $35,000, a letter of credit for $35,000 or a "letter of representation" from a certified public accountant that the new school has assets above liabilities of at least $35,000.

(2) The new school can provide documents above for a lesser amount if their financial plan for the school shows the school will require less funding during the first year including at a minimum rent, salaries, etc.

(3) The financial requirements of this rule are required for the first two years of the school's existence. If the school is in good standing with the "Board" after two years the requirement is ended.

(K) A letter from a bonding company certifying that the statutory bonding requirements of division (H) of section 4713.44 of the Revised Code shall be met upon approval and licensure of the school by the "Board". Provide the actual bond at final inspection or prior. If a bond is obtained to meet the requirements of paragraph (J)(1) of this rule that bond shall meet this requirement as well.

(L) A certification from the state department of industrial relations or local building inspection authority approving the plumbing and a copy of the final occupancy permit for the building (may be provided at final inspection).

(M) A final inspection report from the "Board" verifying the statements made by the applicants in their opening school package and ensuring compliance with all applicable statutes and rules.

(N) Compliance with this rule is a continuing requirement of the school and upon request by the "Board" a school shall provide satisfactory proof of continuous compliance with this rule.

(O) Certification that no non-cosmetology services or business activity shall be conducted in the school facility.

(P) All schools shall maintain the information required in the opening school package current and available on site for review by inspectors at all time, except the financial information, which shall be made available to "Board" staff upon request of the executive director during the first two years of operation. The school can meet this requirement by having the information readily available to the public on its web site and referenced in its publications provided to students.

R.C. 119.032 review dates: 08/18/2010 and 08/18/2015
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 5/01/03