A complete training record for each student, or as a minimum, a withdrawal or transfer form, which shows the number of hours or credits completed and passed in each major subject area shall be kept by the school for a minimum of five years from the date of enrollment or until such records are transferred to the "Board", whichever occurs first, Schools may keep these records at offices located outside the school's training facilities if transmission of the records, by computer terminal or fax machine to the training facility is possible. Such records shall be available upon request by the "Board" or its authorized agent. All records relating to a student's contractual agreements, attendance and progress shall be made available to the student within ten days after receipt of a written request for review of the records. If a copy of the students record is requested a nominal charge per page may be charged. The review by any student to whom the specific records relate shall occur during regular school office hours. A school official may be present during any records reviews in order to ensure the integrity of the record.