Chapter 4713-5 School Administration

4713-5-01 Definitions.

(A) "Certified" as the word is used in division (E) of rule 4713-5-02 of the Administrative Code means a student has successfully completed the training and passed the tests on theory and clinical application for a specific service component of the course that allows a student to competently provide a service on patrons. The grade scale used by the program shall be consistently applied for all tested theory and practical components.

(B) "Semester" means a period of no less than fifteen weeks.

(C) "Course" means a component of study on a particular subject area within the curriculum for the approved program.

(D) "Program" means the aggregate of individual courses that qualify a student to take a licensing examination.

(E) "State credentialed teacher" means a person recognized by the Ohio department of education as a certified/licensed teacher or a recognized member of the faculty of a college or university or an individual holding at least a bachelors degree in the subject to be taught.

(F) "Withdrawn student" means any student who ceases instruction in a school prior to graduation.

(G) "ODE" means the Ohio department of education.

(H) "IEP" means an individual education plan.

(I) "Course outline" means an outline of the program offering that summarizes each of the subject areas included in the program with hours devoted to theory and clinic within each subject.

(J) "Clock hour" means a period of at least fifty minutes for attended theory courses or sixty minutes for attended clinic practice courses .

(K) "Proprietary school" means a school that is established, conducted and primarily supported by a nongovernmental person. The terms "proprietary school" and "private school" may be used interchangeably.

(L) " Certified training record "means an official record signed by an authorized school representative certifying as true and accurate the student's educational record, including the courses completed, the final grades for all completed theory, practical, and any applicable academic courses, and the associated clock hours applicable to a program of study. If credit hours are awarded, the school must convert those hours to clock hours on the certified training record.

(M) A "handbook" means a manual or book or booklet setting forth the policies of the school and the school's requirements for each student and given to the student upon the student's signing of the enrollment agreement or contract as set forth in paragraph (A) of rule 4713-3-12 of the Administrative Code. A handbook is necessary only if a school does not set forth all of its policies and requirements in its catalogue.

(N) A "school contract" or a "school enrollment agreement" means an agreement between the school and the applicant signed by an an authorized school representative and the applicant (or the parent/guardian if the applicant or student is a minor) setting forth the obligations of both the applicant and the school. The terms "school contract" and "school enrollment agreement" may be abbreviated as "contract" or "enrollment agreement." The contract or enrollment agreement used by a school shall meet the minimum requirements set forth in rule 4713-3-13 of the Administrative Code.

(O) A "catalogue" is a manual , book , booklet, or magazine-style document used for informing students and potential students about school policies and procedures or used for promotion of the school. At a minimum, a catalogue includes the information set forth in paragraph (B) of rule 4713-3-12 of the Administrative Code. A catalogue may be used for both advertising and for providing information to students, and, if properly executed, shall eliminate the need for a student handbook.

(P) A "school" means a school of cosmetology, as defined under section 4713.01 of the Revised Code.

(Q) A "career technical school" means vocational education and training that prepares individuals for a career in cosmetology or any specific branch of cosmetology.

(R) A "credit hour" means a period of time equal to 30 clock hours.

(S) "Competency-based credit" means credit hours or clock hours earned through a system of assessment and grading that demonstrates a student has learned the minimally expected knowledge and skills needed to pass a course. Competency-based credit only applies to academic courses allowed under paragraphs (B)(1) and (2) of rule 4713-5-03 of the Administrative Code and may constitute no more than twenty-five percent of the required program hours.

(T) "Web-based education" means planned teaching/learning courses provided through the internet.

(U) "Temporary closure" as the term is used in rule 4713-5-14 of the Administrative Code, means a closure of a program for more than one day, but less than five days.

(V) "Final date of enrollment" as the phrase is used in division (B) of rule 4713-5-15 of the Administrative Code, means the date a student provides written notice of discontinuance to the program, or the date a program notifies a student in writing that the student's enrollment in the program has been discontinued; whichever occurs first.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016 and 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 8/5/01, 5/1/03, 02/28/2014

4713-5-02 Program requirements.

(A) Proprietary schools shall offer clock hour programs.

(B) Career technical schools shall comply with Ohio department of education (ODE)/board of cosmetology program course outlines.

(C) Upon enrolling in a school of cosmetology, a cosmetology student shall be assigned to study theory and perform clinic practice.

(D) A student shall not perform any service on a patron until they are certified to do so. The student shall be supervised by an instructor when performing services.

(1) Should a student's score on a test lower the student's cumulative grade average below the percentage needed to pass, the student shall lose the certification. The student shall be recertified only after the student's average returns to an above passing grade level.

(2) The instructor may supervise more than one student at a time as permitted by rule 4713-5-17 of the Administrative Code.

(E) All schools shall ensure each program offered is comprised of at least twenty-five per cent theory and non-clinic practice.

(F) All schools shall ensure each program offered is comprised of at least fifty percent clinic work performed on patrons, other students or mannequins. If patrons are not available, the student shall receive credit for clinic work if the student is actively engaged in training within the clinic related to the student's course of study.

(G) Any school participating in the Ohio department of education's career based intervention (CBI) program may allow a student to participate for no more than fifteen days in a program approved by the board. At the end of the fifteen days, the student may commit to being in the program or may try another CBI program. A student participating in the CBI program, but not officially enrolled in a program approved by the board, may do so under the following limitations:

(1) The CBI student shall participate equally in both theory and practical lessons, and study only the course's basic lessons.

(2) The CBI student shall not perform services on any individual.

(3) A CBI student may only perform services on a mannequin or an artificial hand.

(4) The school shall document any time a CBI student spends in the theory and in the practical lessons, the material the CBI student has studied and what services the CBI student has performed. The school shall make available this information upon request of the board.

(5) Upon the conclusion of fifteen days, the student shall no longer participate in board approved program unless enrolled.

(6) Any exception to this rule shall require a majority vote by a quorum of the members of the board.

(H) ) Any school that wishes to implement distance education as part of its curriculum must adhere to the following guidelines:

(1) The contracted course or program length must meet the board requirements set forth in rule 4713-5-03 of the Administrative Code.

(2) No practical or clinical instruction is permitted and no more than twenty-five per cent of the theory portion of the required hours may be completed through distance education.

(3) If distance education is made available to students, the student contract must clearly state that any hours attained in this manner may not be recognized by other states or schools if a student transfer situation arises.

(4) The school must determine if prospective students have the skills and comprehension to succeed in a distance education environment and maintain in each student's record, documentation of the method used to determine the student's skill and comprehension.

(5) The school must provide to students the textbooks, supplementary instructional materials, and any additional equipment necessary to fulfill the program and course requirements.

(6) The school must make available to students and teachers access to technical support for the educational course(s) or program(s) during the designated educational time frame established by the school to complete the assigned distance education materials.

(7) Observable, measurable, and achievable student performance outcomes shall be identified so that courses and programs offered through distance education can be compared to courses and programs with similar subject matter and objectives, whether offered by distance education methods or traditional means. Schools must track and record these milestones in such a manner as to allow an agent of the board access during an inspection to review the record for progress of any student engaged in distance education.

(8) The school shall be responsible for the quality of the courses of study and programs offered through distance education methods and the achievement of expected and acceptable outcomes, irrespective of any contractual arrangements, partnerships, or consortia entered into with third parties for the provision of components of a distance education program or course of study. All distance learning content must be approved by the board before it is offered to students, and any changes in curriculum approved before being offered.

(9) The instructional staff that provides instruction in distance education programs must have the qualifications, experience, and credentials to support the program or course of study.

(10) The school offering distance learning must maintain an overall annual passage rate of at least seventy-five per cent in theory examination in order to commence and maintain a distance learning program. Any schools not adhering to this level of performance shall be compelled to maintain a traditional program and not offer distance learning until passage rates can equal or exceed the standard, and no sooner than the next academic year in the instance of a career technical or vocational school, or calendar year in the instance of a private school.

(I) Any exception to this rule shall require a majority vote by a quorum of the members of the board.

Replaces: 4713-5-02

Effective: 02/28/2014
R.C. 119.032 review dates: 02/28/2019
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/1/99, 8/5/01, 5/1/03, 12/23/10

4713-5-03 Required course outlines.

(A) The board shall approve course outlines for each program.

(1) A school may use its own outline, but the board shall approve the outline prior to its use.

(2) Course outlines are available on the board's website.

(3) Should the board make any changes to the approved course outlines, the board shall notify all schools of the changes and post those changes to the board's website.

(4) Career technical schools shall also receive Ohio department of education (ODE) approval for any program course outline changes or program additions.

(B) All career technical schools shall schedule an equivalent number of program course hours as the clock hour requirements for the course outlines to ensure the opportunity for students to complete and pass the program. Career technical schools shall meet the program requirements as follows:

(1) The total time scheduled for the cosmetology program shall be at least fifteen hundred hours and sufficient to complete and pass the approved course outlines. Cosmetology students shall successfully complete and pass the cosmetology program course outlines which may include up to a maximum of four academic courses that meet state curriculum minimum graduation requirements and are taken during the time the student is enrolled in the cosmetology program. The academic courses to be taken during the time the student is enrolled in the cosmetology program can include any of the courses in paragraph (B)(3) of this rule, or if student is on an IEP, as required by the IEP.

(2) The total time scheduled for the hair design program shall be at least twelve hundred hours and sufficient to complete and pass the approved course outline. Hair design program students shall complete and pass hair design course outlines which may include up to a maximum of four academic courses that meet state curriculum minimum requirements and are taken during the time the student is enrolled in the hair design program. The academic courses to be taken during the time the student is enrolled in the hair design program can include any of the courses in paragraph (B)(3) of this rule, or if student is on an IEP, as required by the IEP.

(3) The four academic courses from the following list shall be the only courses counted in paragraph (A)(1) or (A)(2) of this rule: anatomy; physiology; chemistry; advanced chemistry; any mathematics (no more than one mathematics course per program); finance; business marketing; integrated English III and IV; applied communications; English language and composition; speech; physics, electricity and magnetism; and advanced biology courses accepted as meeting graduation requirements of twenty-one carnegie units or as required by the IEP. No more than one non-science course of each discipline may be taken for credit in a program. The four academic courses that shall be counted as part of the total time scheduled for the approved program shall constitute no more than twenty-five per cent of the hours required to complete the program.

(C) Career technical schools may contract with proprietary schools for students to complete and pass portions of the course outline units in order to complete and pass course work and obtain full credit for the cosmetology course for the year. Career technical schools are responsible for student outcomes unless the contract states otherwise.

Replaces: 4713-5-03

Effective: 02/28/2014
R.C. 119.032 review dates: 02/28/2019
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/5/01, 5/1/03

4713-5-04 Proprietary schools.

(A) A proprietary school may conduct day and night courses.

(B) Career technical schools offering evening adult cosmetology education will be considered a proprietary school. Career technical schools may only offer adult education with the ODE and board approval.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016 and 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/5/01, 02/28/2014

4713-5-05 [Rescinded] Charges for services.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 02/28/2014

4713-5-06 [Rescinded] Restriction of activities.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 02/28/2014

4713-5-07 [Rescinded] Postgraduate classes.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 5/1/03, 02/28/2014

4713-5-08 School rules.

(A) School rules shall be filed with the board. Should the governing school rules be amended from the original filed , the school shall file the amended rules with the board within fifteen days of the amendment date.

(1) Changes to school rules must comply with all the requirements of Chapter 4713. of the Revised Code and the board's rules.

(2) Schools may meet the requirement to provide the board with rules and with amended rules by providing the board with their web site or another online site on which the rules are available.

(B) A school shall reference its school rules and place the rules in their entirety in the handbook and/ or the catalogue given to each student upon the signing of the contract or enrollment agreement. A school may describe the rules or place the rules in their entirety in the handbook or catalogue. If the school describes the rules, the school shall reference where the student may find the rules in their entirety.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016 and 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89/, 1/26/97, 5/1/03, 02/28/2014

4713-5-09 Enrollment procedure.

(A) All enrollments shall be submitted via email on forms provided by the board. The enrollment form shall be submitted to the board within thirty days of the student's enrollment date. The "enrollment date" shall be that date upon which the student begins training and is not necessarily the date upon which the student contracts with the school for training.

(B) Non-resident and/or alien students must provide proof of legal residency in the U.S.A. and/or authority to earn income in the U.S.A. before receiving cosmetology training and/or licensure in Ohio.

(1) Prior to beginning training at a licensed school of cosmetology, such proof of residency and/or authority to earn income must be verified by the school.

(2) Questions on acceptability of any such documentation may be referred to the board for further research or resolution.

(3) Such proof of residency or authority to earn income in the U.S.A. must be maintained as a part of the formal student file and submitted with the student's application to take the state examination. A license to practice cosmetology services shall not be issued without the required documentation.

Effective: 02/28/2014
R.C. 119.032 review dates: 11/29/2013 and 02/28/2019
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/1/99, 8/5/01, 5/1/03

4713-5-10 Daily and monthly records.

(A) A school shall maintain records for each student on a form that either has been designed by the board or follows closely the design of the boards form.

(1) The records shall have the student's full legal name, and the date of enrollment.

(2) Each school shall maintain a copy of each student's records at the school for a period of at least five years from the date of enrollment, except for the records of those students who have completed their appropriate hours of training in which case the records shall be kept no less than six months following a student's graduation.

(3) The board may require, upon written notification to a school, that a copy of the student's records be maintained for a period exceeding six months.

(4) All schools shall maintain a record of all training including the records of each student's total clock hours received each day and the cumulative hours accrued in the program of study.

(a) The school shall maintain on file documentation that clearly indicates student's progress toward completion of the board approved course outline. The documentation shall include end of content examinations for theory and practical for each content standard.

(b) As set forth in rule 4713-3-06 of the Administrative Code, all schools shall maintain a withdrawal or transfer form if the student withdraws or transfers.

(B) On forms provided by the board or acceptable to the board, each school shall file a report with the board as required in this rule. The report shall be typewritten with the student's names listed in alphabetical order and filed with the board as required. Transcripts for minor students shall have parental release signatures on file at the school as required by the privacy act.

(1) Schools shall report no later than the twentieth day of the following month the number of hours of instruction obtained by each student each month and the total clock hours accrued since the date of enrollment.

(2) A school may award hours to students that are obtained during official school visits to cosmetology related activities if the activity provides specific training related to the school's course outline.

(a) Notice of such official visits/trips shall be sent to the board fifteen days in advance of the visit.

(b) The request shall list the date, time, location and number of hours to be credited to cosmetology study.

(c) Board approval of such requests is not required; however, the board reserves the right to challenge official visits/tours to activities as not being directly related to cosmetology study. The final determination of the award of hours associated with such trips/visits shall be made by the board.

(d) For any activity attended by students outside of a school's official program or classes and for which students may receive hours, a licensed cosmetology instructor from the school shall be at the activity with the students.

(e) Students shall only receive credit for hours obtained outside the school during official visits to cosmetology related activities if the hours extend beyond or are outside of the regularly scheduled program day.

(C) If a dispute arises between a student and a school over the number of hours obtained by the student, upon notification by the board, the school shall immediately certify to the board a copy of the student's records listing the daily number of hours obtained by the student in each major subject area or program/course credits earned. The board shall then resolve the discrepancy by examining the school's records and any information submitted by the student.

(D) A school shall inform the board at least fifteen days in advance of any planned temporary closures, with the exception of closures for national holidays or for unforeseen emergencies. If the school closes entirely or cancels classes without advanced planning, the school shall notify the board as soon as possible after the closure or cancellation of classes.

(E) Schools may award hours to students participating in a themed event involving the use of their cosmetology skills, if the board has been notified fifteen days in advance of the event.

Replaces: 4713-5-10

Effective: 02/28/2014
R.C. 119.032 review dates: 02/28/2019
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/1/99, 8/5/01, 5/1/03, 6/25/09

4713-5-11 Final training records.

(A) A school shall maintain a complete training record for each student. At a minimum, a training record will record the name of the course(s), number of clock hours or credit hours completed and passed in each course in the curriculum outline, and the associated grades for theory, practical, and any applicable academic courses.

(B) A certified final training record for each student shall be prepared and forwarded along with the student's application for licensure to the board immediately upon the student's successful completion and passing of the program. The record shall become a part of the student's application to take the board examination for the student's program of study as a prerequisite to receiving any license.

(C) The records of each student shall be kept for a minimum of five years from the date of enrollment or until such records are transferred to the board, whichever occurs first.

(D) Schools may keep these records at offices located outside the school's training facilities.

(E) Such records shall be available upon request by the board or its authorized agent or pursuant to an inspection or investigation within an hour.

(F) A student may request in writing a review of their records. The school shall promptly provide the following:

(1) All records relating to the student's contractual agreements, attendance and progress.

(2) All training records, including record of the student's courses completed and passed, clock hours or credit hours earned, and the associated grade for each course.

(G) For a current student, the school shall produce records within three business days from the date of the request.

(H) For an individual who is not currently a student, the school shall produce the records within ten business days, except for those records a school is no longer required to retain as set forth in this rule.

(I) Financial records stored off-site by a third party provider of financing shall be produced within ten days.

(J) If copies of records are requested, the school may charge a reasonable fee for providing copies of the records, provided that the fee would not prevent the student's access to the records.

(K) The review by any student to whom the specific records relate shall occur during regular school office hours.

(L) A school official may be present during any records reviews in order to ensure the integrity of the record.

Replaces: 4713-5-11

Effective: 8/26/2016
Five Year Review (FYR) Dates: 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/1/99, 8/5/01, 5/1/03

4713-5-12 [Rescinded] Inspection of records.

Effective: 02/28/2014
R.C. 119.032 review dates: 11/29/2013
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 2/24/91, 1/26/97, 8/5/01, 5/1/03

4713-5-13 Transfer procedure.

(A) A student, currently or previously enrolled in a school of cosmetology who intends to transfer to another licensed school shall complete a transfer request form. The student shall notify the school in which the student is enrolled according to the school's procedure as found in the handbook or catalogue.

(B) The school shall file a certified training record and board approved "discontinuance form" with the board within fourteen days of receiving the student's notice of transfer .

(C) Upon receipt of the certified training record and discontinuance form, the board shall notify the school to which the student wishes to transfer of the number of clock hours approved.

(D) If the student has not completed the student's contractual obligations to pay fees, tuition, etc. the board may not transfer those hours until the contract is in good standing. The school shall notify the board that a student's contractual obligations have been met upon completion by the student.

(E) If the original school refuses for reasons other than contractual financial obligations to release a student's certified training record and discontinuance form, the board, or it's authorized agent, may request the records from the school in order to establish the hours earned for the student. If the board requests the record, the school shall promptly provide the student's complete training record to the board.

(F) Any student wishing to transfer schools shall not accrue any clock hours for training at the new school until the new school has received an official transfer of hours letter from the board. This provision does not apply to students enrolled in a career technical school that seek to transfer to another career technical school in this state.

(G) An exception to this rule will be made if two schools are owned by the same person.

When a student transfers schools and the schools share ownership, a school shall not be required to file a discontinuance form, but shall submit an electronic form as specified by the board. If the student does not immediately transfer, but instead waits six months or more, the school shall use the discontinuance form and shall file that form with the board.

(H) A student who desires to transfer to another school shall only receive those clock or credit hours from the current program of study that directly apply to the new program of study.

(1) Not all hours within a designated program of study shall be transferable to another program of study.

(2) Of the clock hours that the board finds may transfer to the new school, the new school shall determine the number of clock hours it is willing to accept. The school shall notify the student prior to the student signing the contract with the new school.

(I) Any student attending a school licensed in another state of the United States or the District of Columbia may transfer to an Ohio licensed school and be given credit not to exceed one hour for one hour basis. To be eligible to receive the clock hours, the student shall meet the requirements for license eligibility set forth in section 4713.28 of the Revised Code and in rule 4713-5-09 of the Administrative Code. Career technical schools shall give a performance examination to determine the number of clock hours the school is willing to accept.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016 and 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/1/99, 8/5/01, 5/1/03, 02/28/2014

4713-5-14 Discontinuance/closure of operation.

(A) Any school whose management or owner or other individual has decided to discontinue the operation of the school shall inform the board at least sixty days prior to the final date of the school's operation. Any school that closes for business, shall forward to the board a complete, certified training record for each student within fourteen days of the completion of any training hours by any student.

(B) A school shall inform the board at least fifteen days in advance of any temporary closures resulting in more than one day, with the exception of closures for national holidays, inclement weather advisories, planned seasonal closures. If the school closes entirely or cancels classes without advanced planning, the school may be subject to disciplinary action by the board.

(C) If a school closes permanently and ceases to offer instruction after students have enrolled, or if a program is canceled after students have enrolled and instruction has begun, the school shall make arrangements for students or implement any applicable teach-out agreement in compliance with the following requirements.

(1) The school shall notify students in writing at least sixty days in advance of the final date of the school's operations. Students shall receive a refund in accordance with paragraph (A)(8) of rule 4713-3-11 of the Administrative Code.

(2) The arrangements or agreement shall offer the student a reasonable opportunity to promptly resume and complete the canceled program(s) of study or a substantially similar program of study at an institution (or institutions) which offer similar educational programs.

(3) The arrangements or teach-out agreement should be performed by an institution in the same geographic area as the closing school.

(4) The original school shall notify affected students individually of the availability and total cost of the arrangement or teach-out agreement, and diligently advertise such availability. The agreements among institutions may provide that these notices may be sent by the school(s) that are accepting students from the original school.

(5) The school that is closing or has closed shall submit to the board a list of all students who were enrolled at the time of closure, and indicate on it the arrangements made for each student to complete his or her education.

(6) The original school shall dispose of school records per rule 4713-3-06 of the Administrative Code.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45

4713-5-15 Treatment of student withdrawing from school.

For each student that withdraws from a program, a school shall do the following:

(A) Maintain a training record that accurately documents the student's completed coursework, grades, and associated clock or credit hours.

(B) File a certified training record and board-approved discontinuance form with the board within fourteen days of the student's final date of enrollment in the program.

(C) Should a student, who withdrew from the program , decide to return to the same school, the school shall submit a new enrollment form showing that the student has re-enrolled.

(D) If the student enrolls in a school other than the original school, the student's hours shall be transferred as set forth in rule 4713-5-13 of the Administrative Code.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016 and 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 8/5/01, 5/1/03, 02/28/2014

4713-5-16 School shall maintain state board notifications.

All schools shall retain copies of the board's laws, rules, and all notices issued by the board. This requirement can be met by maintaining electronic records access to the laws, rules and notices on school computers or web site.

Effective: 02/28/2014
R.C. 119.032 review dates: 11/29/2013 and 02/28/2019
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/18/85, 12/17/89, 1/26/97, 5/1/03

4713-5-17 Licensed instructors on premises.

(A) During all school hours, a school of cosmetology shall have a licensed instructor on duty to teach courses on theory and practical application of all branches of cosmetology. There shall be a minimum of one instructor for each twenty-five students or part thereof in attendance. Should a licensed instructor, operating within the instructor to student ratio established by this rule, determine that a student requires additional training in a theory subject and the instructor can effectively oversee the student's theory activity with no impact on their ability to oversee clinic instruction for the remaining students, the student may clock theory hours under the direct supervision of the licensed instructor. Any time clinic or theory courses are conducted concurrently in separate areas of the facility that prevent direct supervision, at least two instructors must be present.

(B) Schools may count a state credentialed teacher in math, english and/or science as a board licensed instructor when they are teaching those areas of the cosmetology course outlines for which they are licensed/certified.

Effective: 3/26/2015
Five Year Review (FYR) Dates: 02/28/2019
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 7/1/00, 8/5/01, 5/1/03 , 2/28/2014

4713-5-18 [Rescinded] Apprentice instructor.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 2/24/91, 1/26/97, 5/1/03, 02/28/2014

4713-5-19 [Rescinded] List of instructors to be filed with "Board".

Effective: 02/28/2014
R.C. 119.032 review dates: 11/29/2013
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 5/1/03

4713-5-20 [Rescinded] Duty of instructors.

Effective: 3/26/2015
Five Year Review (FYR) Dates: 01/09/2015
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 5/1/03

4713-5-21 Instructor limitations.

(A) Instructors or apprentice instructors are prohibited from providing services on members of the public in a licensed school. An instructor or apprentice instructor may perform demonstrations only.

(B) A licensed instructor in cosmetology or a branch of cosmetology shall only teach in those cosmetology areas in which the instructor is currently licensed.

(C) Instructors employed at career technical cosmetology schools may be assigned other school duties when not actively engaged with a cosmetology class.

(D) In accordance with section 4713.44(A)(6) of the Revised Code, a school shall certify and file an apprentice instructor application form with the board. The school shall employ at least one licensed instructor for each apprentice instructor. The apprentice instructor may be used as a factor in the student/teacher ratio of the school. Apprentice instructors shall have a similarly licensed or cosmetology instructor providing oversight when the apprentice instructor is in direct supervision of students. Instructor information shall be provided on forms provided by the board.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016 and 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 5/1/03, 2/28/14, 3/26/2015

4713-5-22 Charges for service and student compensation.

(A) No student shall be paid for the performance of services upon a patron or upon another student.

(B) A licensed school may charge for cosmetology services rendered to the public in the school clinic by supervised students.

Replaces: 4713-5-22

Effective: 8/26/2016
Five Year Review (FYR) Dates: 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 1/26/97, 12/04/2013

4713-5-23 [Rescinded] Clinic service assignments.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 9/5/77, 12/17/89, 2/24/91, 1/26/97, 8/ 5/01, 5/1/03, 02/28/2014

4713-5-24 [Rescinded] Students who fail to finish studies.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(4), 4713.08(A)(13)
Rule Amplifies: 4713.32, 4713.44, 4713.45
Prior Effective Dates: 02/28/2014

4713-5-25 [Rescinded] Temporary work and temporary special occasion work permits.

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(2), 4713.08(A)(8)
Rule Amplifies: 4713.22, 4713.37
Prior Effective Dates: 1/26/97, 1/8/99, 5/1/03, 02/28/2014

4713-5-26 [Rescinded] Inspection of schools.

Effective: 02/28/2014
R.C. 119.032 review dates: 11/29/2013
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 2/24/91, 1/26/97, 8/ 5/01

4713-5-27 Sanitation.

(A) All schools must follow all of the sanitation statutes and rules governing beauty salons as set forth in Chapter 4713-15 of the Administrative Code.

(B) All students shall wear clean outer garments, such as a smock or an apron, and clean shoes while attending school. A school uniform is acceptable attire. All students shall comply with all of the school's rules regarding sanitation and attire.

Replaces: 4713-5-27

Effective: 02/28/2014
R.C. 119.032 review dates: 02/28/2019
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(13)
Rule Amplifies: 4713.44, 4713.45
Prior Effective Dates: 1/26/97, 8/1/99, 8/5/01

4713-5-28 Attire for applicants taking examinations at the board.

(A) All applicants shall wear professional clothing when scheduled to take the state licensure examination.

(1) Applicants shall be dressed in professional attire in order to be admitted to the testing center.

(2) Clothing that is comfortable and practical for work, such as pants or a skirt or a school uniform and clean shoes are acceptable attire. A clean smock or apron may be worn over professional attire.

(3) The following examination attire is not permitted in the examination center during an examination: tank tops, t-shirts with offensive language, beach wear, torn, dirty or tattered clothing or clothing that reveals the midriff or lower back and clothing that is extremely low cut.

(B) An applicant not admitted to the test center due to attire shall be dismissed, and required to reschedule for the state examination. .

Effective: 8/26/2016
Five Year Review (FYR) Dates: 06/03/2016 and 08/26/2021
Promulgated Under: 119.03
Statutory Authority: 4713.08(A)(3)
Rule Amplifies: 4713.08(A)(3), 4713.24
Prior Effective Dates: 02/28/2014