4717-1-21 Notice of meetings.

This rule is adopted pursuant to section 121.22 of the Revised Code, and Chapters 119. and 4717. of the Revised Code.

(A) Any person may ascertain the time and place of all regularly scheduled meetings and the time, place, and purpose of all special meetings by:

(1) Writing to the following address: “The Board of Embalmers and Funeral Directors of Ohio, 77 S. High Street, 16th floor, Columbus, Ohio 43215-6108;”

(2) Calling the following telephone number during normal business hours: (614) 466-4252;

(3) Consulting the public notice posted at: “77 S. High Street, 16th floor, Columbus, Ohio 43215-6108.”

Any person may receive notice of all meetings of the board. The executive director shall maintain a list of all persons who have requested such notification. In order to receive notification, such persons must provide to the executive director sufficient quantity of self-addressed, stamped envelopes for the mailing of the notices.

(B) Any representative of the news media may obtain notice of all special meetings by requesting in writing that such notice be provided. Such notice will only be given, however, to one representative of any particular publication or radio or television station. A request for such notification shall be addressed to: “The Board of Embalmers and Funeral Directors of Ohio, 77 S. High Street, 16th floor, Columbus, Ohio 43215-6108.”

The request shall provide the name of the individual media representative to be contacted, their mailing address and a maximum of two telephone numbers where the individual can be reached. The executive director shall maintain a list of all representatives of the news media who have requested notice of special meetings pursuant to this rule.

(C) In the event of a special meeting not of an emergency nature, the executive director shall notify all media representatives on the list of such meeting by doing at least one of the following:

(1) Sending written notice, which must be mailed no later than twenty-four hours prior to the day of the special meeting;

(2) Notifying such representatives personally or by telephone no later than twenty-four hours prior to the special meeting; such telephone notice shall be complete if a message has been left for the representative.

(D) In the event of a special meeting of an emergency nature, the executive director shall notify all media representatives on the list of such meeting by notifying the clerk of the state house press room. In such event, however, the notice need not be given twenty-four hours prior to the meeting, but shall be given as soon as possible.

(E) In giving the notices required by paragraph (B) of this rule, the executive director may rely on assistance provided by any member or employee of the board and any such notice is complete if given by such member or employee in the manner provided in paragraph (B) of this rule.

Effective: 11/10/2005

R.C. 119.032 review dates: 08/26/2005 and 06/22/2010

Promulgated Under: 119.03

Statutory Authority: R.C. 4717.04

Rule Amplifies: R.C. 4717.03

Prior Effective Dates: 11/26/76, 1/1/01