clinic shall keep a record of all dangerous drugs received, administered,
personally furnished, disposed, sold or transferred.
receipt shall contain the name, strength, dosage form, and quantity of the
dangerous drugs received, the name and address of the seller, the name and
address of the recipient, and the date of receipt. An invoice from a drug
distributor licensed in accordance with division 4729:6 of the Administrative
Code containing the required information may be used to meet this
||Records of temperature control monitoring described in
paragraph (J) of rule
of the Administrative Code shall include any of the following:
||The date and time of observation, the full name or the
initials of the individual performing the check, and the temperature recorded;
||For systems that provide automated temperature
monitoring, maintain a report that provides, at a minimum, the date and time of
observation and the temperature recorded.
monitoring systems capable of detecting and alerting staff of a temperature
excursion, maintain reports that provide information on any temperature
excursion that includes the date, time, temperature recorded, and length of
personally furnishing shall contain the name, strength, dosage form, and
quantity of the dangerous drugs personally furnished, the name or
identification of the animal or animals, name and address of the animal's or
animals' owner or caregiver, the date the drug is personally furnished and, if
applicable, the date the drug is received by the animal's or animals' owner or
caregiver. A veterinarian shall be required to document the final association
of a controlled substance dangerous drug with a patient using positive
If dangerous drugs are personally
furnished for administration at an animal shelter as defined in rule
of the Administrative Code, the records shall include the name of the employee
who was provided the drugs and the name and address of the animal shelter in
lieu of the owner or caregiver's name and address.
||Records of administration shall contain the name,
strength, dosage form, and quantity of the dangerous drugs administered, the
name or identification of the animal or animals to whom or for whose use the
dangerous drugs were administered, and the date of administration. For
controlled substance dangerous drugs, the administration record shall also
include the positive identification of the licensed or registered health care
professional administering the drug.
dangerous drugs administered which become a permanent part of the patient's
medical record shall be deemed to meet the requirements of this
||Orders for the administration of controlled substances
shall be documented using positive identification. An order that is a permanent
part of the patient's medical record shall be deemed to meet the requirements
of this paragraph.
disposal of dangerous drugs from inventory, other than controlled substances,
shall contain the name, strength, dosage form, and quantity of the dangerous
drug disposed, the date of disposal, the method of disposal, and the
identification of the health care professional or animal aide that performed
||Records of controlled substance drug disposal shall
comply with the requirements of rule
of the Administrative Code.
||If the disposal of controlled substance drug inventory
is performed on-site, records shall also include the positive identification of
two licensed or registered healthcare professionals conducting and witnessing
the disposal, one of whom shall be the responsible person or the responsible
||If conducting the disposal of an unused portion of a
controlled substance resulting from administration to a patient, records shall
also include the positive identification of two licensed or registered
healthcare professionals conducting and witnessing the
||A veterinarian may use an animal aide in lieu of one of
the licensed or registered healthcare professionals required to conduct and
witness the disposal of controlled substances pursuant to paragraphs (G)(1) and
(G)(2) of this rule.
transfer or sale conducted in accordance with rule
of the Administrative Code shall contain the name, strength, dosage form,
national drug code, expiration date and quantity of the dangerous drug
transferred or sold, the address of the location where the drugs were
transferred or sold, and the date of transfer or sale.
substance inventory records shall be maintained in accordance with rule
of the Administrative Code.
maintained in accordance with this rule shall be readily retrievable and shall
be kept on-site for a period of three years.
distributor intending to maintain records at a location other than the location
licensed by the state board of pharmacy must notify the board in a manner
determined by the board.
||Any such alternate location shall be secured and
accessible only to authorized representatives or contractors of the terminal
distributor of dangerous drugs.
maintained pursuant to this rule may be electronically created and maintained,
provided that the system that creates and maintains the electronic record does
so in accordance with the following:
||Complies with the
requirements of this rule;
||All paper records
shall be scanned in full color via technology designed to capture information
in one form and reproduce it in an electronic medium presentable and usable to
an end user;
||Contains security features, such as unique user names
and passwords, to prevent unauthorized access; and
back-up functionality to protect against record loss.
Cite as Ohio Admin. Code
Five Year Review (FYR) Dates: