Chapter 4757-7 License Renewal; Prohibitions

4757-7-01 Renewal of license or certificate of registration.

Any license or certificate of registration issued by the board expires two years from the date it is issued or renewed. The provisions of section 4757.32 of the Revised Code shall apply to all applications for renewal of licenses and certificates of registration.

(A) The renewal applicant shall file the required renewal forms in a manner prescribed by the board and shall pay the appropriate renewal fee. For the purposes of renewing online, the applicant shall establish user identification and password. The use of the user identification and password is solely the responsibility of the licensee to be used for all applications within the elicensing system including, but not limited to, an initial licensure application, a renewal application, updating the address, requesting a wall certificate or license verification to another state or entity. The user identification and password shall constitute the legally recognized signature for the purposes of this rule and may not be transferred, distributed or shared with any other person. Any person who knowingly makes a false statement on a renewal application or electronic application may be found guilty of falsification under section 2921.13 of the Revised Code, a misdemeanor of the first degree.

(B) The renewal applicant shall demonstrate in a manner prescribed by the board that the applicant has met the continuing professional education requirements, unless they are renewing in an inactive status per section 4757.321 of the Revised Code, for any license or certificate of registration completed under rules 4757-9-01 , 4757-9-02 and /or 4757-9-03 of the Administrative Code.

(1) The continuing professional education required for renewal shall have been acquired subsequent to the issue of, or the last renewal of, the license or certificate of registration.

(2) Renewal applicants who hold two or more licenses issued by this board shall satisfy the continuing professional education requirements for each license they wish to renew. Continuing professional education used to renew one license or certificate of registration issued by this board may be used to renew another license or certificate of registration if it is approved for that license or certificate of registration.

(3) The board may waive the continuing professional education requirements for persons unable to meet them because of disability, residence abroad, military service, or other reasonable cause. Such requests for waiver shall be accompanied by documentation acceptable to the board per paragraph (D) of this rule.

(C) Except as stated in paragraph (B)(3) of this rule, the licenses or certificates of registration of persons renewing under rules 4757-9-01, 4757-9-02 and 4757-9-03 of the Administrative Code who do not meet their continuing professional requirements shall expire two years from the date of issuance. The board shall restore any license or certificate of registration that has been lapsed for two years or less upon application by the former licensee or registrant, documentation that the continuing professional education requirement for renewal has been met, and payment of the renewal fee. That restoration shall be for the remainder of the two years from the expiration date of that license. Any licensee eligible to restore their license may not apply for a new license. Many licensees may be confused by the term 'restoration' or 'restore', which is often thought of as a late renewal, but is actually a restoration of their license from that day forward for the remainder of the two year original month and day of licensure expiration.

(1) Per section 5903.10 of the Revised Code, a licensee or registrant shall be granted a renewal of the license or certificate by the board at the usual fee without a late fee as required by rule 4757-1-05 of the Administrative Code, if not otherwise disqualified because of mental or physical disability, and if either paragraph (C)(4)(a) or (C)(4)(b) of this rule applies:

(a) The license or registration was not renewed because of the holder's service in the armed forces of the United States or a reserve component of the armed forces of the United States, including the Ohio national guard.

(b) The license or certificate was not renewed because the holder's spouse served in the armed forces of the United States or a reserve component of the armed forces of the United States, including the Ohio national guard, and the service resulted in the holder's absence from this state.

(c) A renewal shall not be granted under this paragraph unless the holder or the holder's spouse, whichever is applicable, has presented satisfactory evidence of the service member's discharge under honorable conditions or release under honorable conditions from active duty or national guard duty within six months after the discharge or release.

(D) Waiver of continuing education requirements shall be processed as delineated in this rule. Waivers shall be requested using forms delineated by the board. Waiver of continuing education may be for the full thirty hours or any part thereof or a partial waiver of any or all of the hours that shall be completed by a future date per a consent agreement. Waivers should be requested with at least thirty days lead-time to allow processing prior to the expiration of a license for those licensees practicing in Ohio. A licensee whose license renewal date has passed shall not practice until they have renewed or they shall be in violation of section 4757.02 of the Revised Code and subject to administrative action up to and including revocation of their license.

(1) Per section 5903.12 of the Revised Code, a licensee or registrant upon application that is accompanied by proper documentation certifying that the licensee has been called to active duty as described in paragraph (D)(4)(a) and/or (D)(4)(b) of this rule during the current or a prior reporting period and certifying the length of that active duty, shall have the continuing education response time extended for the current reporting period by an amount of time equal to the total number of months that the licensee spent on active duty during the current reporting period. For purposes of this division, any portion of a month served on active duty shall be considered one full month.

(a) The person is a member of the Ohio national guard, the Ohio military reserve, the Ohio naval militia, or a reserve component of the armed forces of the United States.

(b) The person has been called to active duty, whether inside or outside the United States, because of an executive order issued by the president of the United States or an act of congress, or upon the order of the governor, for a period in excess of thirty-one days.

(2) If a waiver is granted, the licensee shall renew immediately, and their file annotated as to the status of their waiver and any due date for completion of additional continuing education hours. Any licensee required to complete future continuing education hours shall complete a consent agreement prior to renewing their license.

Effective: 11/03/2014
Five Year Review (FYR) Dates: 08/15/2014 and 11/03/2019
Promulgated Under: 119.03
Statutory Authority: 4757.33
Rule Amplifies: 4757.32 , 4757.33 , 5903.10 , 5903.12
Prior Effective Dates: 5/22/86, 7/3/97, 2/9/98, 9/20/02, 4/10/04, 1/10/08, 11/2/08, 10/18/09, 6/1/2014

4757-7-02 Practice with expired license or certificate of registration is prohibited.

Persons whose licenses or certificates or registration have lapsed or expired and who continue to hold themselves out as counselors, social workers, or marriage and family therapists, or who engage in counseling, social work, or marriage and family therapy without a license or certificate of registration, shall be in violation of Chapter 4757. of the Revised Code. Persons who practice counseling, social work, or marriage and family therapy while their licenses or certificates of registration are under suspension or revocation shall be in violation of Chapter 4757. of the Revised Code.

R.C. 119.032 review dates: 09/05/2014 and 09/20/2018
Promulgated Under: 119.03
Statutory Authority: 4757.10
Rule Amplifies: 4757.02 ; 4757.32
Prior Effective Dates: 5/22/86, 7/3/97, 2/9/98, 4/10/04

4757-7-03 Inactive status of license; restoration.

(A) A counselor, social worker, or marriage and family therapist licensed or registered with the board may, at the time of biennial renewal, apply for inactive status of his/her license. The application for inactive status shall be accompanied by the fee prescribed by rule 4757-1-05 of the Administrative Code and by a signed statement that the licensee will not engage in the active practice of counseling, social work, or marriage and family therapy, as defined respectively by divisions (A), (C) and (H) of section 4757.01 of the Revised Code, while the license is inactive.

(B) A licensee in an inactive status may request a return to active status at any time by submitting a restoration application to the board. Applications shall:

(1) Be typewritten or printed in ink or submitted electronically via the Ohio e-license system; and

(2) Be signed by the applicant or electronically signed if applying electronically via the Ohio e-license system; and

(3) Be accompanied by the fee prescribed by rule 4757-1-05 of the Administrative Code; and

(4) Contain proof that the applicant completed at least thirty clock hours of continuing education per rule 4757-9-01 , 4757-9-02 or 4757-9-03 of the Administrative Code as applicable within the two year period immediately preceding the application for restoration and additionally include six hours of ethics within the thirty hours instead of three required by the rules. Clock hours used to meet the requirements of this paragraph shall not be used to renew the restored license; and

(5) Other minor information required by the board approved form.

(6) Inactive licenses restored shall be for two years as of the date the applicant has completed all requirements of the restoral process. In most cases that date will not be the same as the original license first issuance date.

(C) In addition to the requirements contained in paragraphs (A) and (B) of this rule, applicants for restoration of an inactive license who have not engaged in the practice of counseling, social work, or marriage and family therapy for more than five years prior to the date the individual applies to the board for restoration may be subject to additional requirements. Applicants shall propose a professional development plan for the board's consideration and approval, which may include but is not limited to, the following components:

(1) Competency based performance appraisals;

(2) Mentorship;

(3) Additional continuing education;

(4) Extended coursework; and/or

(5) Other learning or training options.

Effective: 11/03/2014
Five Year Review (FYR) Dates: 11/03/2019
Promulgated Under: 119.03
Statutory Authority: 4757.321
Rule Amplifies: 4757.321