Chapter 4757-9 Continuing Education

4757-9-01 Continuing education requirements for renewal of a marriage and family therapist or independent marriage and family therapist license.

(A) Marriage and family therapists and independent marriage and family therapists require thirty hours of approved continuing professional education for licensure renewal in any combination of the following program areas listed in section 4757.30 of the Revised Code: research, professional ethics, marriage and family studies, marriage and family therapy, human development, appraisal of individuals and families, systems theory, and supervision.

(B) Three of the thirty hours must be taken in the area of professional ethics for marriage and family therapists.

Effective: 10/18/2009
R.C. 119.032 review dates: 06/12/2009 and 09/20/2014
Promulgated Under: 119.03
Statutory Authority: 4757.10
Rule Amplifies: 4757.32 , 4757.33
Prior Effective Dates: 4-10-04

4757-9-02 Continuing education requirements for renewal of a professional counselor or a professional clinical counselor.

For professional counselors and for professional clinical counselors, the requirements for license renewal are thirty clock hours of approved continuing professional education in the following program areas of counselor training listed in section 4757.22 of the Revised Code: human growth and development; counseling theory: counseling techniques; group dynamics, processing, and counseling; appraisal of individuals; research and evaluation; professional, legal and ethical responsibilities; social and cultural foundations; lifestyles and career development; clinical psychopathology, personality and abnormal behavior; evaluation of mental and emotional status; diagnosis of mental and emotional disorders; methods of intervention and prevention of mental and emotional disorders; treatment of mental and emotional disorders; supervision, and administration. Administration subjects for continuing education are defined in paragraph (F)(1)(a)(iii) of rule 4757-17-01 of the Administrative Code and may also include courses that directly relate to service delivery, practice management, and client care, which are acceptable for renewal and may be counted toward the twenty-four or twenty-seven continuing education hours that are not ethics and/or supervision related. Some current content areas that would meet this are: healthcare reform, insurance reform, federal parity, service delivery models, bridging the cultural gap, impact of financing, health homes, primary and behavioral health integration and use and integration of health information technology.

(A) For those professional clinical counselors with supervising counselor status, three of the thirty clock hours shall be in supervision.

(B) For all renewals three of the thirty hours shall be taken in the area of legal and ethical responsibilities for professional counselors.

Effective: 06/01/2014
R.C. 119.032 review dates: 12/17/2017
Promulgated Under: 119.03
Statutory Authority: 4757.10 , 4757.33
Rule Amplifies: 4757.33
Prior Effective Dates: 5/22/86, 7/3/97, 9/20/02, 9/20/07, 1/1/13

4757-9-03 Continuing education requirement for renewal of a certificate of registration as a social work assistant or a license as a social worker or an independent social worker.

(A) Except as required by paragraph (B) of this rule, all persons who hold a license in social work as a condition of renewal of their license , shall complete thirty clock hours of continuing professional education in social work as defined in division (C) of section 4757.01 of the Revised Code. All persons who hold a certificate of registration as a social work assistant, as a condition of renewal of their certificate of registration, shall complete fifteen clock hours of continuing professional education in social work as defined in division (C) of section 4757.01 of the Revised Code. Content areas for continuing education may include: social work theory; social work methods; human development and behavior; social welfare and policy; social work values and ethics; social work research; social work supervision; social work administration; and/or social work with special populations.

(B) Social workers with a degree from a program related to social work, as defined in rule 4757-19-01 of the Administrative Code, shall complete for credit a social work theory course and social work methods course at an accredited educational institution. These courses shall be upper division or graduate level courses taken in social work departments in which the licensee received a grade of C- or higher. Fulfillment of this requirement is mandatory for the first renewal of their license. For subsequent renewals of their licenses, these individuals shall meet the requirements of paragraph (A) of this rule. Newly licensed social workers with related degrees who were previously licensed and completed the renewal courses shall comply with paragraph (A) for their first renewal.

(C) For all renewals three of the thirty hours shall be taken in social work ethics or cultural competency.

(D) For those independent social workers with supervising status, three of the thirty clock hours shall be in supervision.

Effective: 01/01/2013
R.C. 119.032 review dates: 10/12/2012 and 12/17/2017
Promulgated Under: 119.03
Statutory Authority: 4757.10 , 4757.33
Rule Amplifies: 4757.33
Prior Effective Dates: 5-22-86; 7-3-97; 9-20-02; 9-20-07; 10-18-09; 9-1-11

4757-9-04 Clock hours for continuing professional education.

A "clock hour" is sixty minutes spent in a program meeting the requirements for renewal of a license or certificate of registration issued by the board. Clock hours exclude refreshment breaks, receptions and other social gatherings, and meals that do not include an acceptable program.

(A) Continuing education credit shall only be issued for coursework that qualifies per rule 4757-9-06 of the Administrative Code. Fifteen clock hours shall be granted for one academic semester hour. Ten clock hours shall be granted for one academic quarter hour.

(B) Continuing education credit shall only be issued for coursework that qualifies per rule 4757-9-06 of the Administrative. Up to ten clock hours may be granted for a journal article . Up to thirty clock hours may be granted for a book .

(C) Continuing education credit shall only be issued for coursework that qualifies per rule 4757-9-06 of the Administrative Code. Credit may be awarded to licensees for first time presentations of a continuing education program, an in-service training workshop, a seminar or a conference presentation at the rate of one and one-half hours for every hour of the actual, board approved, presentation, up to ten hours per renewal period.

(D) The number of clock hours granted for a program offered by an approved provider will be determined by the definition of clock hour in this rule.

(E) Effective January 1, 2015, distance learning courses, that are text based reading courses, shall meet the following requirements:

(1) Content of courses shall meet at least one of the following criteria:

(a) Based on published research in peer-reviewed journals or from academic publishing houses (e.g., Sage, Guilford, Springer) with citations to support the theories and treatments discussed; or

(b) Based on appropriate government published documents or which includes, but is not limited to: the board's laws and rules: center for disease control, national institute for health: and substance abuse and mental health services administration; or

(c) Training that is practice-informed rather than research-informed, based on individual practice experience as long as the presenter clearly states that content is based on his or her experience and includes references to published research in peer-reviewed journals and/or from academic publishing houses (e.g., Sage, Guilford, Springer) and/or government documents with citations to support the theories and treatments discussed.

(d) Training that is designed to facilitate compliance with national accreditation standards (e.g., joint commission on the accreditation of healthcare organizations "JCAHO," commission on accreditation of rehabilitation facilities, "CARF," council on accreditation "COA," other appropriate accrediting bodies) and/or established agency policies and procedures relating to clinical care.

(2) Courses shall be updated at least every five years to reflect current research and treatment practices and/or newer government document sources. Sources from seminal works or works of historical importance to the profession are clearly still valid, but newer research may broaden and/or deepen the material.

(3) The board shall have a random selection of courses audited by experienced licensed professionals, who are not board members, to review the content as to the referenced material and hours awarded for those programs.

(a) Results of those audits shall result in discussions with the individual or company as to changes in future offerings and how to treat existing offerings that do not meet the standards as noted in the reviews.

(b) If the audit reveals changes that should be made in course content or hours awarded, the provider shall be given a copy of the resulting audit;

(c) If the provider does not agree with the audit, a notice for hearing per Chapter 119. of the Revised Code shall be issued by the board;

(d) If the provider agrees with the audit results or the board prevails following a hearing, the provider shall be allowed to continue offering the course or courses until the end of the two-year cycle anticipated by the publisher, which shall be stated on the publisher's information page of their course documents; and

(e) Should the final results of an audit be presented to a provider that operates on a two-year publishing cycle that publisher shall make corrections on the next published continuing education documents. If the publisher is within a six months period prior to the beginning of a new two-year publishing cycle, for which the provider is approved to offer continuing education, the changes in course content or credit hours awarded will not be effective until the end of the next full two-year publishing cycle.

(F) Counselors and marriage and family therapists may earn up to fifteen hours of continuing professional education per renewal period in distance learning credit as defined in paragraph (A)(11) of rule 4757-9-06 of the Administrative Code. Social workers may earn all hours of continuing professional education per renewal period in distance learning credit as defined in paragraph (A)(11) of rule 4757-9-06 of the Administrative Code.

(G) Counselors, social workers and marriage and family therapists may use up to twelve hours from the prior renewal period for their current renewal, only if they had an excess of hours over thirty hours from the immediate prior renewal. This practice is known as "banking" continuing education hours (CEUs). For example, a licensee earned forty-two hours of CEUs from May 20, 2010 to May 20, 2012. That licensee may use up to twelve hours of CEUs from the May 20, 2012 renewal toward the renewal due in May 20, 2014. If audited, the licensee shall provide proof of at least sixty total hours: forty-two hours of CEUs (or thirty plus whatever number are being banked) from May 20, 2010 to May 20, 2012; and at least eighteen CEUs (or the remainder needed to equal a total of thirty hours) from May 20, 2012 through May 20, 2014.

(1) Hours earned as a professional counselor may not be banked to renew a professional clinical counselor license.

(2) Hours earned as a social worker assistant may not be banked to renew a social worker license.

(3) Hours earned as a social worker may not be banked to renew an independent social worker license.

(4) Hours earned as a marriage and family therapist may not be banked to renew an independent marriage and family therapist license.

(H) All licensees and registrants shall complete continuing education renewal requirements prior to renewing as specified in: rule 4757-9-01 of the Administrative Code for marriage and family therapists; rule 4757-9-02 of the Administrative Code for professional counselors; and rule 4757-9-03 of the Administrative Code for social workers; unless granted a waiver under rule 4757-7-01 of the Administrative Code.

Effective: 06/01/2014
R.C. 119.032 review dates: 10/12/2012 and 05/31/2019
Promulgated Under: 119.03
Statutory Authority: 4757.10 , 4757.33
Rule Amplifies: 4757.33
Prior Effective Dates: 5-22-86; 7-3-97; 7-10-00; 9-20-02; 9-20-07; 7-3-10; 4-1-11

4757-9-05 Approval of continuing professional education programs required for renewal of licenses and certificates of registration issued by the board.

The goals of the board's continuing professional education requirements are to assist licensees: in maintaining and expanding professional competence and expertise, in becoming aware of new professional issues and developments; and in providing responsible, quality and competent service to clients and community. Continuing education to promote personal growth of the licensee shall not be accepted.

Continuing education credits may be obtained in several ways: attendance at programs offered by approved providers, approved programs, post-approved programs, publications as cited in paragraph (B) of rule 4757-9-06 of the Administrative Code and presentations as cited in paragraph (C) of rule 4757-9-06 of the Administrative Code. The board or its designee shall approve providers, programs, and offer post-program approval under the following guidelines.

Any individual or business providing continuing education courses for this board's licensees shall comply with federal law title III of the Americans with disabilities act "ADA." Continuing education programs shall be offered in locations and in a manner, which are accessible to persons with disabilities, or offer alternative accessible arrangements for such persons. Individuals or businesses who hold provider status or are approved to provide individual programs are required to provide auxiliary aides and services that are necessary to ensure equal access to the goods, services, facilities, privileges or accommodations that it offers unless an undue burden or a fundamental alteration would result. Issues on undue burden or disability accommodations should be addressed to the federal department of justice "ADA" technical assistance section. The technical assistance section can be reached through searching online for the contact number. In January 2014, the number was 800-514-0301 and online at www.ada.gov.

(A) The following meanings shall apply to all continuing education rules promulgated by the counselor, social worker, and marriage and family therapy board.

(1) "Provider Status" means an individual or entity granted approval to develop continuing education program offerings without prior approval from the board for each program offered. All continuing education offerings shall utilize the same provider authorization number assigned by the board. A licensed individual shall review each continuing education program as noted on the provider application or most recent renewal application on file with the board.

(2) "Co-sponsorship" means an approved provider works jointly with another entity to develop and offer a joint program by both entities. The continuing education program developed may use the approved provider's number and the approved provider shall keep all records as listed in paragraph (C)(6)(h) of this rule . Only the board may authorize a continuing education program when an entity with provider status has not been directly involved as a co-sponsor.

(B) Guidelines for continuing education program approval:

(1) Academic courses offered in accredited education institutions by counseling, social work, and marriage and family therapy degree programs as defined in paragraphs (A) of rule 4757-13-01 , (C)(1)(g) of rule 4757-19-01 and (A)(1) of rule 4757-25-01 of the Administrative Code, are automatically granted program approval. Transcripts and/or grade reports shall be used to document this training. If the licensee audits an approved course, a letter from the professor shall be required to verify actual number of hours of attendance, which shall be used to determine hours of continuing education credit granted.

(2) Approved programs may be sponsored by departments of accredited educational institutions; national, regional, state, or local professional organizations or associations; public or private human service agencies or organizations; private consultants; or individuals. In order to obtain approved status from the board, a program shall meet the following requirements:

(a) The program shall be presented by competent individuals as documented by appropriate academic training and professionally recognized experience. Presenters should have an identifiable involvement with human services. In approving a particular presenter the board shall be guided by the following range of presenter qualifications.

(i) Counselors, social workers or marriage and family therapists with appropriate expertise in the content area shall clearly be accepted.

(ii) Related professionals with the ability to connect content to counseling, social work or marriage and family therapy practice shall usually be accepted.

(iii) Expert presenters with no apparent link to counseling, social work and marriage and family therapy, or related practice may or may not be acceptable based upon content to be presented and intended audience.

(iv) Presenters with no apparent professional qualifications nor link to social work, counseling, marriage and family therapy, or human services shall not be accepted.

(v) Presenters providing training in practice areas that would require licensure shall show evidence of current licensure in Ohio or another state.

(b) The program shall meet the professional needs of the intended clientele, which shall include counselors, social workers, and/or marriage and family therapists.

(c) The program shall have a minimum duration of one clock hour.

(d) The program shall have written goals and objectives which are responsive to the needs of prospective counselor, social worker and marriage and family therapist attendees. Applications shall include agendas with content and time frames for each session of the program.

(e) The program shall be related to counseling, social work and/or marriage and family therapy content areas as listed in rules 4757-9-01 , 4757-9-02 and 4757-9-03 of the Administrative Code. Individuals or organizations seeking approval for programs with content, which is not clearly related to these content areas for generalist theory or practice or specifically referenced in counseling, social work and marriage and family therapy accredited academic training programs may be required to provide the following additional information to substantiate the direct applicability of the content to social work, marriage and family therapy, and/or counseling professionals.

(i) Explain and justify the content applicability to counseling, social work and marriage and family therapy theory or practice and the implications for generalist practice.

(ii) Programs with content in areas or subjects not specifically taught or referenced in counseling, social work and marriage and family therapy curriculum, in order to be approved, require inclusion with the application of peer reviewed journal articles, which validate the direct application to counselors, social workers and marriage and family therapists of the theory or intervention, which is the focus of the continuing education program.

(iii) Peer reviewed journals shall meet the following criteria: (a) have an independent editorial board, (b) be sponsored by a national professional society for counseling, social work, marriage and family therapy, psychology or psychiatry, and (c) have paid subscribers. Articles appearing in publications dealing with the specific program topic area shall not constitute validation.

(f) The program shall be disseminated via appropriate instructional methods, such as lecture, group discussion, video, film, computer or other electronic means, written materials, or interactive teleconferencing.

(g) The program shall include an evaluation component directly related to its stated goals and objectives.

(h) The program shall be offered in a place and manner which is accessible to persons who are physically challenged.

(i) The program approval request shall be submitted for review, on a form designated by the board, at least sixty days prior to the scheduled program date. Program approval requests received on or after the date of the program shall be denied.

(j) The program's promotional information shall state that program approval has either been applied for or has been granted, and to which license(s) renewal requirements the program shall apply.

(k) The sponsor of the program shall provide program participants certificates of completion on paper or electronically, which contain the information in paragraphs (B)(2)(k)(i) to (B)(2)(k)(vi) of the Administrative Code.

(i) The title and date(s) of the program and the board's program approval number;

(ii) The name of the sponsoring agency or organization;

(iii) The name of the participant, which may be legibly handwritten, and the number of clock hours of continuing professional education earned by the participant;

(iv) The signature of the instructor or the official representative of the sponsoring organization;

(v) The hours of ethics, distance learning and/or supervision included in the program, if any; and

(vi) A blank space on the certificate of completion in which the participant may place their registration or license number.

(l) The sponsor shall ensure that the program conforms to the planned hours of attendance, attendance certificates are given to attendees after the end of the program and that any late arrivals or early departees are given certificates accurately reflecting their actual times of attendance.

(m) The sponsor shall maintain records of program content, presenter qualifications and individual participation, and individual evaluation forms for five years and make such records available, if the board requests them;

(n) Applicants shall use the form prescribed by the board for approval of the continuing education program. Applicants shall pay a fee set in rule 4757-1-05 of the Administrative Code for each program submitted and each renewal.

(C) Guidelines for provider approval:

(1) Approved provider status for newly approved providers shall be granted for a one-year period and is subject to renewal for two year periods if the provider meets the requirements of this rule.

(2) Providers for counselor and marriage and family therapist programs are not independent authorizing entities for continuing education programs offered by other entities. Providers for social work programs are not independent authorizing entities for continuing education programs offered by other entities except that national social work associations may be approved as independent providers per paragraph (D) of this rule. continuing education offerings that include outside presenters, that are not co-sponsorships, shall be submitted separately and independently to the board for approval. If approved, that program shall use the individual program number of the applying entity.

(3) Providers may use their own approval numbers for presentations by this board's staff members, for example ethics or licensing presentations

(4) The board may refuse to renew the approved status of any provider who fails to comply with the requirements of this rule. Approved provider status may be withdrawn for cause.

(5) Programs offered by a provider while that provider does not have approved status shall not be accepted by the board toward fulfillment of license renewal requirements unless program approval for such programs was obtained as set forth in this rule.

(6) The board may grant provider status, which may include but are not limited to: counseling, social work and marriage and family therapist degree programs, national regional, state, or local professional organizations, public or private human service agencies, private consultants or individuals. The applicant for approved provider status shall meet the following requirements:

(a) Make application for approval status on a form provided by the board at least two months prior to the date of the first scheduled program offering. A list of proposed programs and program goals shall be included with the application.

(b) Submit to the board, no later than two months before the end of the probationary period, a synopsis of all programs during the previous ten months;

(c) Apply for renewal of approved provider status two months prior to the desired two-year period;

(d) Provide or arrange for appropriate educational facilities and instructional aids and offer programs and facilities that are accessible to persons who are handicapped.

(e) Have program presenters who have the professionally recognized skills to conduct the programs being offered in accordance with paragraph (A) of this rule;

(f) Conduct programs that satisfy one or more of the program areas in counseling, social work or marriage and family therapy as defined in rules 4757-9-01 , 4757-9-02 and 4757-9-03 of the Administrative Code and/or in counseling, social work or marriage and family therapy as defined in division (A), (C) or (H) of section 4757.01 of the Revised Code;

(g) Include an evaluation component in all programs offered;

(h) Maintains records of program content, presenter qualifications and individual participation, and individual evaluation forms for five years and make such records available, if the board requests them;

(i) The sponsor of the program shall provide program participants with certificates of completion on paper or electronically, which contain the information in paragraphs (C)(6)(i)(i) through (C)(6)(i)(vi) of the Administrative Code.

(i) Name of the provider and the approved provider number;

(ii) The name of the participant, which may be legibly handwritten, and provide a blank space on the certificate of completion in which the participant may place his or her registration or license number;

(iii) The title and date(s) of the program;

(iv) The hours of ethics, distance learning and/or supervision included in the program if any;

(v) The signature of the instructor or the official representative of the sponsoring organization; and

(vi) The number of clock hours of continuing professional education earned by the participant.

(j) Indicate, on any promotional literature disseminated, the provider number issued by the board and the license(s) renewal requirements to which the program(s) shall apply.

(k) Each program shall have review and or input by a counselor, social worker and/or marriage and family therapist as appropriate.

(l) Provider status shall not be approved for applicants that plan to provide less than five programs during the initial approval year nor renewed for applicants that plan to offer less than eight programs during a two-year renewal period. These applicants should request individual program approvals.

(m) The provider shall ensure that the program conforms to the planned hours of attendance, attendance certificates are given to attendees after the end of the program and that any late arrivals or early departees are given certificates accurately reflecting their actual times of attendance.

(n) Applicants shall use the form prescribed by the board for approval of the continuing education provider status. Applicants shall pay a fee set in rule 4757-1-05 of the Administrative Code for each provider application submitted or renewed. Initial provider status is valid for one year from date of approval and renewals are valid for two years.

(D) Guidelines for continuing education program advertising: All advertising for board approved programs by approved continuing education providers and program sponsors shall clearly indicate the target audience of any program being advertised. A provider or sponsor offering continuing education programs shall include:

(1) Approved for counselors and/or social workers and/or marriage and family therapists each listed as appropriate;

(2) If ethics or supervision, then include: Approved for number of hours of ethics and/or number of hours of supervision each listed as appropriate; and approved for counselors and/or social workers and/or marriage and family therapists each listed as appropriate.

(E) The board has the right to have a board employee attend unannounced any approved continuing education program offered under this rule. The staff member or board member attending the program may not claim continuing education credit for the course without paying the requisite fee, if any.

(F) Social work association provider approval and provider status:

(1) The board approves and adopts by reference in these rules the association of social work board's approval process for continuing education providers set forth in the publication entitled "ACE Provider Guidelines," , which is available from the association of social work boards (ASWB), 400 south ridge parkway, suite b, Culpeper, VA 22701 at no cost on the association's website at http://www.aswb.org/pdfs/ACE/ASWB_ACE_Guidelines A link to the guidelines is available on the board's web site under social work forms.

(2) Any course accredited by the ASWB shall be accepted by this board for continuing social work education. If the course materials say "ACE Approved" or "approved as a provider for continuing education by the Association of Social Work Boards," it is acceptable.

(3) The board approves and adopts by reference in these rules the national association of social workers (NASW) continuing education approval program set forth in the publication entitled "Continuing Education Approval Program," of August 2010, which is available from the national association of social workers, 750 first street NE, suite 700, Washington, DC 20002-4241 at no cost on the association's website at http://socialworkers.org/ce/approval/apply.asp. The board approves and adopts by reference in these rules the national association of social workers Ohio chapter (NASW Ohio chapter) continuing education approval program set forth on their website and available from the national association of social workers Ohio chapter, 33 N. third st., suite 530, Columbus, OH 43215 at no cost on the association's website at http://www.naswoh.org/?page=428. A link to the guidelines are available on the board's web site under social worker forms.

(4) Courses accredited by NASW and/or NASW Ohio chapter shall be accepted by this board for continuing social work education, provided that they are in compliance with this rule. If the course materials say "NASW Approved" with a NASW approval number or "NASW Ohio Chapter Approved" with a NASW Ohio chapter approval number, it is acceptable.

(5) Other national social worker associations may apply for similar approval. In order to be approved they shall provide proof that their programs are substantially similar to the ASWB and/or NASW continuing education approval processes.

(6) The social worker professional standards committee shall review the provider status of the associations under this paragraph as part of Chapter 119. of the Revised Code five year rule review process.

(G) Post program approval:

(1) Social work licensees or registrants shall apply on a form prescribed by the board for post-approval for relevant journal articles; books; presentations of in-service training workshops, seminars and/or conference presentations; distance learning ; out of state continuing professional education programs; and/or coursework in related disciplines.

(2) Counselor licensees shall apply on a form prescribed by the board for post-approval for relevant journal articles; books; presentations of in-service training workshops, seminars and/or a conference presentations; distance learning; out of state continuing professional education programs; and/or coursework in related disciplines.

(3) Licensees shall apply for post-program approval, on a form designated by the board, within ninety days of completing a program.

(4) Marriage and family therapists may apply on a form prescribed by the board for post-approval for relevant journal articles; books; presentations of in-service training workshops, seminars and/or conference presentations; distance learning; out of state continuing professional education programs; and/or coursework in related disciplines.

(5) To obtain a post-program approval, the licensee shall provide the following:

(a) Appropriate information needed for board review of journal articles; books; and/or presentations of in-service training workshops, seminars and/or conference presentations; or

(b) Appropriate information needed for board review of distance learning, out of state continuing professional education programs and/or coursework in related disciplines including:

(i) Documentation that the program presenter(s) met the requirements of paragraph (B)(2)(a) of this rule; and

(ii) A copy of the program brochure and other documentation to demonstrate that the program met the requirements of paragraphs (B)(2)(b) to (B)(2)(f) of this rule; and

(iii) A certificate of completion, transcripts, grade card, or signed statement from the presenter to demonstrate the licensee's attendance at the program or course.

Effective: 06/01/2014
R.C. 119.032 review dates: 02/12/2014 and 05/31/2019
Promulgated Under: 119.03
Statutory Authority: 4757.33
Rule Amplifies: 4757.31 , 4757.33
Prior Effective Dates: 5/22/86, 9/26/88, 7/3/97, 7/10/00, 4/10/04, 9/20/07, 10/18/09, 9/1/10, 4/1/11, 4/1/12

4757-9-06 Sources of continuing professional education.

(A) Sources of continuing professional education shall be formally organized learning experiences with education as their explicit principal intent and which are oriented toward the enhancement of counselor, social worker, and marriage and family therapy practice. The following are examples of appropriate formats for such learning experiences:

(1) "Institute" means a formal offering, usually in a series of meetings, for instruction and information in a particular area of counselor, social worker and/or marriage and family practice;

(2) "Seminar" means a small group of counselors, social workers, or marriage and family therapists who meet under expert leadership or resource persons. Participants prepare reports on some aspect of a problem, which is discussed and analyzed;

(3) "Conference" means sessions of one or more days duration designed to serve a varying number of persons to hear different points of view on a central theme;

(4) "Staff development" means an educational program planned by an agency to assist its employees in becoming increasingly knowledgeable and competent in fulfilling role expectations within that agency. Although often used interchangeably with in service education, staff development frequently includes out-of-agency educational activities;

(5) "Symposium" means two or more specialists presenting information on a particular subject. A moderator introduces the subject and each speaker then summarizes and presides during a question and answer period;

(6) "Workshop" means a program designed to bring together individuals with a common interest and background to solve similar problems and to gain new knowledge, skills, and attitudes;

(7) "Plenary session" means an assembly designed for all participants;

(8) "Course" means a series of learning experiences with a specific content and offered for credit, non-credit, or audit by an accredited educational institution;

(9) "Short-term course" means an intensive sequence of learning activities offered regularly over a short period of time.

(10) "Teleconference" means the transmission of video information where there is an on-site moderator to lead a post-conference discussion and question and answer session.

(11) "Distance learning" means a formal education process, in which instruction occurs when the students and instructor(s) are not located in the same place. Distance learning adds technology to the learning environment by a variety of means. As this form of education has evolved with technology, it may be referred to as cyber learning, electronic learning, distance learning. For the purposes of agency 4757 rules, the term distance learning refers to all non-traditional methods of presentation except video-conferencing.

(12) "Video conferencing" means conducting a conference between two or more participants at different sites using computer networks to transmit audio and video data. For example, a video conferencing system works much like a video telephone. Each location has a video camera, microphone, and speakers with which to interact. As the two or more participants speak to each other, their voices are carried over the network and delivered to the other's speakers, and whatever images appear in front of the video camera appear on the other participants' monitor. Video conferencing allows two or more locations to sit in a virtual conference room and communicate as if they were sitting right next to each other.

(B) The board shall grant continuing professional education credit to licensees who author journal articles or books on subjects related to counseling, social work, or marriage and family therapy, and which meet the following requirements:

(1) Journal articles shall be published in refereed journals.

(2) Chapters authored by licensees in books acceptable under this rule shall be treated as journal articles.

(3) Reprints or republications of previously published materials either in name or substantive content are not acceptable as continuing professional education.

(4) Continuing professional education for publications having joint authorship shall be divided equally among the authors.

(5) Licensees wishing to use a journal article or book shall submit a post program approval per paragraph (F) of rule 4757-9-05 of the Administrative Code.

(C) The board shall grant continuing education credit to individuals who conduct presentations on subjects related to counseling, social work, or marriage and family therapy. Credit shall be granted for first time preparation and presentation of an in-service training workshop, a seminar or a conference presentation which is related to the enhancement of counseling, social work, or marriage and family therapy practice, values, skills, or knowledge. Licensees wishing to use a presentation shall submit a post program approval per paragraph (F) of rule 4757-9-05 of the Administrative Code.

(D) The board may grant continuing education credit to individuals wishing to explore and develop independent learning opportunities which are related to counseling, social work, or marriage and family therapy and which meet the following requirements:

(1) All independent options shall be pre-approved by the board. In order to receive approval, individuals shall submit an approval form to the board at least sixty days prior to beginning the study.

(2) The approval form shall be accompanied by the actual study materials, a statement of the goals and objectives of the study, an overview of the study methodology, and copies of the evaluation tool that will be used at the completion of the study.

(E) The board may grant continuing education credit for approved home study programs when the distance learning program's sponsor can demonstrate to the board that:

(1) The program meets all of the requirements established in rule 4757-9-05 of the Administrative Code for approved programs and providers.

(2) The program sponsors shall have adequate security in place to assure that the individual who receives credit for the course is the individual who completed the program.

(3) The program sponsor shall include post tests of at least five questions per hour of continuing education for home-study courses.

(4) Licensees wishing to use a home study or distance learning program not having board approval for continuing education hours shall submit a post program approval per paragraph (F) of rule 4757-9-05 of the Administrative Code.

(F) The board may grant continuing education credit for appropriate college courses that are documented by passing grades of "C-" or above on undergraduate courses and "B-" or above for graduate courses from accredited educational institutions; audited courses require documentation by a letter from the professor noting the hours attended.

(1) Appropriate college courses are those that are at the level of the license for which CEUs are sought. Graduate level licensees shall generally be approved for graduate level courses directly related to their license type. Bachelor level licensees shall generally be approved for bachelor or graduate level courses directly related to their license type. Associate level registrants shall generally be approved for associate, bachelor or graduate level courses directly related to their license type. College courses taken at a lower level than qualifying degree may be submitted for post program approval per paragraph (C) of rule 4757-9-05 of the Administrative Code; applicants shall delineate how that course work is relevant to their practice.

(2) Appropriate courses are ones not previously taken unless updated due to passage of five years or more.

(3) Licensees wishing to use a college course for continuing education hours shall submit a post program approval per paragraph (F) of rule 4757-9-05 of the Administrative Code.

Effective: 01/01/2013
R.C. 119.032 review dates: 09/20/2014
Promulgated Under: 119.03
Statutory Authority: 4757.33
Rule Amplifies: 4757.33
Prior Effective Dates: 5-22-86; 7-3-97; 7-10-00; 4-10-04; 9-20-07; 10-18-09

4757-9-07 Documentation of continuing professional education required for renewal of a license or certificate of registration.

Each licensee shall provide, in a manner prescribed by the board, evidence that the licensee has satisfied the continuing professional education requirements for renewal of a license or certificate of registration.

(A) Courses taken for credit at accredited educational institutions shall be verified by transcripts or grade cards. Completion of non-credit and audited courses shall be verified by certificates of completion or by signed statements from instructors.

(B) All other continuing professional education shall be documented by a copy of certificates of completion furnished by the provider. Such certificates shall contain the information required by paragraph (B)(5)(i) of rule 4757-9-05 of the Administrative Code. In addition, the licensee shall record his/her license or certificate number in the appropriate place on the certificate of completion.

(C) Copies of publications presented for continuing professional education shall be furnished to the board. In the case of journal articles, a copy of the journal's page showing the names of its editorial review board shall be included to document that the journal is referred.

(D) Licensees may not attend the same program twice within a two-year renewal period. If a program has multiple parts, the title of the program shall specify part numbers or letters for a multi-part series of programs, e.g. "Title" part 1, "Title" part 2, etc. Licensees may attend and count/include eligible continuing education hours earned through programs that are required annually by national accreditation, state certification(s) and/or adherence to evidence based practice models, programs, and curriculums during the two year renewal cycle.

Effective: 06/01/2014
R.C. 119.032 review dates: 02/12/2014 and 05/31/2019
Promulgated Under: 119.03
Statutory Authority: 4757.33
Rule Amplifies: 4757.33
Prior Effective Dates: 5/22/86, 7/3/97, 9/20/02, 9/20/07