Chapter 4758-13 Continuing Education and License Renewal

4758-13-01 Continuing education requirements for CDCA, LCDCII, LCDC III, LICDC, LICDC-CS.

(A) The following steps are required for renewal of a license or certificate to practice as a CDCA, LCDC II, LCDC III, LICDC, LICDC-CS within each two-year period of licensure or certification.

(1) Completion of a renewal application documenting the following:

(a) A minimum of forty recognized clock hours of continuing education credit within the two year renewal period. Documentation of these hours does not need to be submitted with the renewal application. If selected in a random audit process, documentation shall be required;

(b) A minimum of six hours of the total forty hours shall be in chemical dependency specific education;

(c) A minimum of three hours of the total forty hours shall be in ethics education; and

(d) For renewal of a LICDC-CS license, a minimum of six hours shall be in clinical supervision education within the following areas: assessment/evaluation, counselors' professional development, management/administration and professional responsibility.

(e) The remaining hours must be field related.

(2) Chemical dependency counselors may be granted up to a maximum of twenty RCHs for authoring alcohol and other drug related publications at the board's discretion.

(3) A maximum of ten RCHs may be granted for presenting a workshop or teaching chemical dependency related courses. One RCH is given for each contact hour of training. Credit is not granted for preparation time.

(4) A maximum of ten RCHs may be granted for special language courses or workshops.

(5) A maximum of twenty RCHs may be granted for participation in in-service training programs. An in-service is one in which only agency staff participate. If the agency's in-service is open to individuals from outside the agency, there is no limit to the number of RCHs that can be earned.

(B) The renewal application shall be completed, signed and filed with required fee to the board no less than thirty days prior to the license or certificate lapse date.

(C) The board shall send renewal reminders ninety days prior to the lapse date.

Effective: 05/06/2013
R.C. 119.032 review dates: 03/01/2016
Promulgated Under: 119.03
Statutory Authority: 4758.20
Rule Amplifies: 4758.26 , 4758.51
Prior Effective Dates: 6/13/04, 3/1/11

4758-13-02 Continuing education requirements for, OCPSA, OCPS I and OCPS II.

(A) The following steps are required for renewal of a certificate to practice as an , OCPS I or OCPS II.

(1) Completion of a renewal application documenting the following:

(a) A minimum of forty hours of continuing education credit within the two year renewal period. Documentation of these hours does not need to be submitted with the renewal application. If selected in a random audit process, documentation shall be required;

(b) A minimum of ten hours from foundation two: foundation in prevention of alcohol and other drug use/abuse/dependency. This includes current research, historical perspectives, theoretical approaches and current program models ;

(c) A minimum of three hours of the total forty hours shall be in ethics education; and

(d) The remaining hours must be prevention related.

(2) Prevention specialists may be granted up to a maximum of twenty RCHs for authoring alcohol and other drug related prevention publications at the board's discretion.

(3) A maximum of ten RCHs may be granted for special language courses or workshops.

(4) A maximum of twenty RCHs may be granted for participation in in-service training programs. An in-service is one in which only agency staff participate. If the agency's in-service is open to individuals from outside the agency, there is no limit to the number of RCHs that can be earned.

(5) A maximum of ten RCHs may be granted for presenting a workshop or teaching alcohol and other drug prevention related courses.

(B) The following steps are required for renewal of a certificate to practice as an OCPSA.

(1) Completion of a renewal application documenting the following:

(a) A minimum of twenty hours of continuing education credit within the two year renewal period. Documentation of these hours does not need to be submitted with the renewal application. If selected in a random audit process, documentation shall be required;

(b) A minimum of five hours from foundation two: foundation in prevention of alcohol and other drug use/abuse/dependency. This includes current research, historical perspectives, theoretical approaches and current program models.

(c) A minimum of one and a half hours of the total twenty hours shall be in ethics education; and

(d) The remaining hours must be prevention related.

(2) Prevention specialist assistants may be granted up to a maximum of twenty RCHs for authoring alcohol and other drug related prevention publications at the board's discretion.

(3) A maximum of ten RCHs may be granted for special language courses or workshops.

(4) A maximum of twenty RCHs may be granted for participation in in-service training programs. An in-service is one in which only agency staff participate. If the agency's in-service is open to individuals from outside the agency, there is no limit to the number of RCHs that can be earned.

(5) A maximum of ten RCHs may be granted for presenting a workshop or teaching alcohol and other drug prevention related courses.

(C) Renewal applications shall be completed, signed and filed with required fee to the board no less than thirty days prior to the certificates lapse date.

(D) The board shall send renewal reminders ninety days prior to the lapse date.

Effective: 05/06/2013
R.C. 119.032 review dates: 11/15/2015
Promulgated Under: 119.03
Statutory Authority: 4758.20
Rule Amplifies: 4758.51
Prior Effective Dates: 6/13/04, 4/1/07, 11/15/10

4758-13-03 Special circumstances for the renewal of a license or certificate.

(A) Senior citizen status:

(1) Licensees or certificate holders who are retired from full time employment and sixty years of age or older may request senior citizen status.

(2) Fees are reduced.

(3) To be eligible for senior citizen status, the licensee or certificate holder shall document that he/she has reached sixty years of age and is no longer employed full time.

(4) If the licensee or certificate holder elects to return to full time employment, the senior citizen status is automatically voided and the fact shall be recognized on the next renewal application.

(5) In order for a licensee or certificate holder to qualify for "senior status" they shall work twenty hours or less per week.

(B) Short term inactive status:

(1) Short term inactive status may be granted when there are circumstances in which individuals cannot meet the education requirements for renewal of a license or certificate in a two-year period. The licensee or certificate holder may apply for an extended period of time in which to obtain the needed RCHs.

(2) The maximum period allotted is six months.

(3) To apply for short term inactive status, the licensee or certificate holder shall submit to the board thirty days prior to the lapse date:

(a) A written request for this status;

(b) The required inactive status holding fee;

(c) The original license or certificate (not a copy). If the licensee or certificate holder has lost the original license or certificate, the licensee or certificate holder shall submit a signed and notarized statement to that effect.

(4) During this period, the licensee or certificate holder shall not practice as a chemical dependency counselor or prevention specialist and shall not use the CDCA, LCDCII, LCDCIII, LICDC, LICDC-CS, OCPSA, OCPSI, OCPSII designation.

(5) The board may reactivate a license or certificate when the board receives documentation of successful completion of the required RCHs, renewal application and the renewal fee in effect at the time of submission.

(a) The licensee or certificate holder's anniversary date, and thus the lapse date shall then be two years from the date of reinstatement.

(6) A licensee or certificate holder who is placed on inactive status shall still be subject to the code of ethics as defined in rules 4758-8-01 to 4758-8-03 of the Administrative Code.

(C) Long term inactive status:

(1) A licensee or certificate holder who temporarily leaves the field may request long-term inactive status for up to five years.

(2) To apply for long term inactive status, the licensee or certificate holder shall submit to the board thirty days prior to the lapse date:

(a) A written request for this status;

(b) The required inactive status holding fee;

(c) The original license or certificate (not a copy). If the individual has lost the original license or certificate, the licensee or certificate holder shall submit a signed and notarized statement to that effect.

(3) During this period, the licensee or certificate holder shall not practice as a chemical dependency counselor or prevention specialist and shall not use the CDCA, LCDC II, LCDC III, LICDC, LICDC-CS, OCPSA, OCPS I or OCPS II designation.

(4) To reactivate the license or certificate the licensee or certificate holder shall submit an application for reinstatement before the five-year limit expires. The request shall be accompanied by the current renewal fee and documentation of the successful completion of forty RCHs within the twenty-four months immediately preceding the request for reinstatement.

(5) The licensee or certificate holder's lapse date will be two years from the date of reinstatement.

(6) A licensee or certificate holder who is placed on inactive status shall still be subject to the code of ethics as defined in rules 4758-8-01 to 4758-8-03 of the Administrative Code.

Effective: 05/06/2013
R.C. 119.032 review dates: 11/15/2015
Promulgated Under: 119.03
Statutory Authority: 4758.20
Rule Amplifies: 4758.51
Prior Effective Dates: 6/13/04, 11/15/10

4758-13-04 Definition of recognized clock hours.

(A) The recognized clock hour (RCH) equals one contact hour of participation in an organized educational format.

(B) RCHs and college courses:

(1) RCHs may be awarded for college courses that address one or more of the knowledge and skill areas associated with chemical dependency counseling or prevention services

(2) In determining the number of RCHs to be awarded for college courses, the following conversions shall be used:

(a) One semester hour equals fifteen RCHs

(b) One quarter hour equals ten RCHs.

(C) RCHs may be awarded to programs that address the following knowledge and skill areas:

(1) Counselor areas:

(a) Theories of addiction

(b) Counseling procedures and strategies

(c) Group process and techniques

(d) Assessment and diagnosis of addiction

(e) Relationship counseling

(f) Pharmacology

(g) Prevention strategies

(h) Treatment planning

(i) Ethics

(2) Prevention areas:

(a) Foundation in chemical use/abuse/dependency

(b) Foundation in prevention of ATOD use/abuse/dependency

(c) Ethics

(d) Education and skill development

(e) Community organization

(f) Public policy and environmental change

(g) Professional growth and responsibility

(h) Planning and evaluation

(3) Chemical dependency counselor supervisor areas:

(a) Counselor development

(b) Professional and ethical standards

(c) Program development and quality assurance

(d) Performance evaluation

(e) Administration

(f) Treatment knowledge

(4) Prevention administrator / supervisor areas:

(a) Personnel management

(b) Financial management

(c) Program development and planning

(d) Board development

(e) Policy development

(f) Coalition development

(D) Events for which no RCHs are awarded shall include:

(1) Programs leading to a high school diploma or equivalency certificate.

(2) In-service programs that deal with internal organizational affairs such as benefits, organizational structure or policy and procedures.

(3) Participation in department or committee meetings, delegate assemblies or similar meetings.

(4) Meetings for policy making or problem solving purposes.

(5) Business meetings of professional associations or societies.

(6) Programs delivered through the mass media unless they are an integral part of an educational program, which has prior board approval.

(7) CPR/first aid classes.

Effective: 05/06/2013
R.C. 119.032 review dates: 11/15/2015
Promulgated Under: 119.03
Statutory Authority: 4758.20
Rule Amplifies: 4758.20
Prior Effective Dates: 6/13/04, 11/15/10

4758-13-05 Lapsed license or certificate/restoration process.

(A) A license or certificate that has not been renewed lapses on its expiration date.

(B) Except in the case of the registered applicant (RA) certification and the first two year, renewable chemical dependency counselor assistant (CDCA) certification, a license or certificate that has lapsed may be restored if the individual applies for restoration no later than two years after the license or certificate has expired.

(1) The registered applicant certification is not renewable and shall not be restored. An individual whose registered application expires may not reapply for the registered applicant certification.

(2) In order to be issued the first two year, renewable CDCA certification an individual whose initial CDCA certification has lapsed shall meet the requirements in division (D) of rule 4758-5-01 of the Administrative Code not later than one year after the initial CDCA certification lapses. Individuals whose initial CDCA certification is lapsed beyond one year shall be required to reapply and meet all requirements for certification as a CDCA.

(C) The board shall issue a restored license or certificate to an applicant upon payment of any renewal fees and completion of all continuing education requirements which are currently in effect at the time of restoration.

(D) An individual shall not be required to take an examination as a condition of having a lapsed license or certificate restored if it is restored within two years of the date in which it lapsed.

(E) All licenses or certificates are the property of the board and shall be surrendered by the chemical dependency counselor or prevention specialist upon request by the board.

Effective: 05/06/2013
R.C. 119.032 review dates: 06/13/2014
Promulgated Under: 119.03
Statutory Authority: 4758.20
Rule Amplifies: 4758.26
Prior Effective Dates: 06/13/04

4758-13-06 Expired license or certificate.

(A) Persons whose license or certificates have lapsed or expired and who continue to hold themselves out as chemical dependency counselors or certified prevention specialists shall be in violation of Chapter 4758. of the Revised Code.

(B) Persons who practice chemical dependency counseling or drug and alcohol prevention while their licenses or certificates are under suspension or revocation shall be in violation of Chapter 4758. of the Revised Code.

(C) Persons who engage in chemical dependency counseling, who are not exempt from licensure or certification or who do not already hold a valid license or certificate to practice chemical dependency counseling under Chapter 4758. of the Revised Code, shall be in violation of Chapter 4758. of the Revised Code.

R.C. 119.032 review dates: 06/30/2010 and 06/13/2014
Promulgated Under: 119.03
Statutory Authority: 4758.20
Rule Amplifies: 4758.02 , 4758.30 , 4758.99
Prior Effective Dates: 6/13/04

4758-13-07 Approval of recognized clock hours.

(A) Sponsors of education and training programs that are relevant to the practice of chemical dependency counseling or prevention may apply for RCH approval. Program RCHs may be awarded by the board to any program that addresses the knowledge and skill areas, which contribute to the professional growth of the chemical dependency counselor or prevention specialist. RCHs may be awarded upon approval of the RCH application.

(1) Procedure to apply for RCH approval:

(a) Submit the program sponsor application form for recognized clock hour (RCH) endorsement to the board no fewer than thirty days prior to the offering of the continuing education course.

(b) The application shall include the required fee.

(c) The program shall satisfy at least one of the topic areas of rule 4758-13-04 of the Administrative Code required for renewal of a license or certificate to practice as a chemical dependency counselor or prevention specialist.

(2) If RCH approval is granted to a program, the program shall provide each program participant with a verification of attendance form which shall include the following information:

(a) Title of the program;

(b) Date of the program;

(c) Participant's name;

(d) Sponsor's name;

(e) Number of clock hours

(f) RCH approval number.

(3) For RCH approval to be granted to a program, the program shall provide evidence that the program trainer or lecturer has education and training that would qualify them to teach the offered course. Education or training may include, but is not limited to: holding a license or certificate in the subject area in which they are teaching; having a bachelor's or master's degree in the subject area or having other recognized training or experience in the subject area in which they propose to teach.

(B) Programs that regularly sponsor RCHs and wish to obtain a provider status may apply to the board as follows:

(1) Procedure to apply for provider status:

(a) A provider shall have sponsored fifty hours of education approved by the board;

(b) The provider shall complete an application for provider status.

(c) The provider shall submit the required fee.

(2) If provider status is granted, the provider shall submit a quarterly report to the board, which identifies all programs provided during that period.

(3) The provider shall also provide to each participant of each program attended a verification of attendance form which must include:

(a) Title of the program;

(b) Date of the program;

(c) Participant's name;

(d) Sponsor's name;

(e) Number of clock hours;

(f) Provider number.

(4) For RCH approval to be granted to a program, the program shall provide evidence that the program trainer or lecturer has education and training that would qualify them to teach the offered course. Education or training may include, but is not limited to: holding a license or certificate in the subject area in which they are teaching; having a bachelor's or master's degree in the subject area or having other recognized training or experience in the subject area in which they propose to teach.

(5) Providers shall maintain participant attendance records for five years.

(6) Renewal of provider status:

(a) A provider may apply for renewal of their provider status by submitting a renewal application and fee to the board.

Effective: 03/01/2011
R.C. 119.032 review dates: 08/10/2010 and 03/01/2016
Promulgated Under: 119.03
Statutory Authority: 4758.20
Rule Amplifies: 4758.20
Prior Effective Dates: 6/13/2004