Chapter 4761:1-14 Continuing Education
(A) A representative appointed by the board shall conduct a scheduled site visit of the HME facility at least once every four years.
(B) The representative may conduct an unannounced site visit of an HME facility. To conduct an unannounced site visit, the representative does not need to provide evidence of an outstanding complaint as a basis for the unannounced site visit.
(C) The representative may only conduct three unannounced site visits to an HME facility in one calendar year, unless the representative is investigating an open and active complaint against the HME facility, license or certificate of registration holder.
(D) Unannounced site visits shall begin between the hours of eight a.m. and five p.m., Monday through Friday, excluding nationally recognized holidays.
(E) In compliance with section 4752.08(C) of the Revised Code, the licensed HME facility shall have ninety days to address and correct all unsatisfactory findings identified in an inspection report issued by an inspector of the board or a representative appointed by the board. Failure to do so within ninety days may result in the issuance of an opportunity for hearing notice under Chapter 119 of the Revised Code.
(A) When conducting a site visit to an HME facility the representative from the board may conduct a visual inspection of the facility and may request that the licensee or certificate holder produce the documents referenced in paragraph (B) of this rule. The investigator will be provided with access to the entire facility including any locked or secure locations and shall be provided with access to all records or documents stored on site. The HME provider is required to inform the representative from the board if any equipment is stored in an off-site location and shall also provide the representative with information if any records are maintained and or stored off site.
(B) The representative will be permitted to review documents showing evidence of the following:
(1) Evidence of continuing education courses taken by all staff members;
(2) Records of all inventory on site;
(3) Records of all inventory that has been sold or leased to a client, including maintenance records of HME; and
(4) Client files and documentation since the last inspection for the board.
(C) The representative from the board may make copies of any original records, which shall be certified by the licensee or certificate of registration holder. The board may subpoena original records at any time during the course of an investigation pursuant to section 4752.08 of the Revised Code. At the conclusion of any investigation conducted by the representative from the board, the original records will be returned to the licensee or certificate of registration holder.