Chapter 4765-2 Public Notices and Meetings

4765-2-01 Definitions.

As used in this chapter:

(A) "Ad hoc committee" means a group of designated individuals appointed by the board, to serve as a small deliberative assembly, which is intended to remain subordinate to the board. An ad hoc committee is tasked with a special project or issue, and is disbanded when the project is complete or the issue is resolved. An ad hoc committee shall present its recommendations or findings to the full board.

(B) "Committee" means group of designated individuals appointed by the board with a prescribed set of skills and knowledge, which serves as a small deliberative assembly. Each committee of the board is established as a means to accomplish the board duties as set forth in this chapter. A committee's functions include governance of a specific decision making issue, coordination of individuals from specialty realms, research and recommendations on specific issues and project management. Committees are long-standing groups.

(C) "Subcommittee" means a group of designated individuals appointed by the board, which is needed to subdivide specialized tasks or jobs within a committee. The primary function is to break down large, complex projects into manageable pieces. Functions include, but are not limited to, research and analysis. The subcommittee reports its research or findings to the committee. Subcommittees may be long-standing.

(D) "Workgroup" means a group of designated individuals appointed by a committee chair, which is tasked with a focused project, task, or deliverable. The workgroup meets until the goal is accomplished, and is disbanded when the project is complete or the issue is resolved. A workgroup shall present its recommendations or findings to the committee under which it was developed.

Effective: 08/12/2014
R.C. 119.032 review dates: 05/13/2014 and 01/22/2019
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.11
Rule Amplifies: R.C. 4765.02 , 4765.04 , and 4765.10
Prior Effective Dates: 10/01/95, 4/28/02, and 02/01/09

4765-2-02 Organization of the board.

(A) The board shall annually select from among its members a board chair and a vice chair. Election of a board chair and vice chair shall be made at the last regularly scheduled board meeting of the calendar year. Newly elected officers shall assume their duties on the first day of January of the next calendar year for a term lasting through the end of that year. Any vacancies occurring during the term shall be filled by the board at the next regularly scheduled meeting of the board, or at an earlier meeting called for the purpose of filling the vacancy. No member may serve more than two consecutive terms as board chair or vice chair.

(B) The board chair shall preside at all meetings of the board. In the absence of the board chair, the vice chair shall preside at meetings of the board. The board chair may assign such other duties to the vice chair as deemed necessary to assist in board operations. In the absence of the chair and the vice chair, the members of the board may designate a board member as acting chair.

(C) All meetings of the board, its committeees, ad hoc committees, and subcommittees, shall be conducted in accordance with "Roberts Rules of Order Newly Revised," (11th edition), which is generally available at public libraries, but may also be accessed at http://www.robertsrules.com/.

(D) Board members who are unable to attend a scheduled meeting of the board shall provide advance notice to the executive director or the executive director's designee.

(E) Board meetings shall be held in locations determined appropriate by the executive director.

Effective: 08/12/2014
R.C. 119.032 review dates: 05/13/2014 and 01/22/2019
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.11
Rule Amplifies: R.C. 4765.02
Prior Effective Dates: 10/01/95, 2/22/99, 5/29/03, and 02/01/09

4765-2-03 Committees, ad hoc committees, subcommittees, and workgroups.

(A) In furtherance of section 4765.02 of the Revised Code, the board may create, establish, restructure, or discontinue committees, ad hoc committees, subcommittees or workgroups necessary to carry out its functions and responsibilities. The board may appoint or remove members appointed to such committees, ad hoc committees and subcommittees as deemed necessary.

(B) The board chair shall appoint a member of the board to serve as chair and vice-chair of each committee, ad hoc committee, or subcommittee pursuant to this chapter. The terms of each committee chair and subcommittee vice-chair shall be for one year.

(1) The committee, ad hoc committee, or subcommittee chair shall preside at all meetings. In the absence of the chair, the vice chair of the committee, ad hoc committee, or subcommittee shall preside at the meeting.

(2) In the event of a vacancy in the committee, ad hoc committee, or subcommittee chair and vice chair, the board chair may appoint a member of the board to serve as chair of that committee, ad hoc committee or subcommittee.

(C) The board chair shall appoint members of any committee, ad hoc committee, or subcommittee created pursuant to this chapter with the approval of the board. The committee chair, with the approval of the committee, shall appoint members of a workgroup.

(D) The board may appoint members of the public, appropriate state and local agencies of government, EMS organizations, and other interested parties to serve as members of each committee, ad hoc committee, and subcommittee created pursuant to this chapter.

(1) Committees and ad hoc committees shall consist of at least two board members and not more than fifteen voting members, unless waived by the board.

(2) Subcommittees shall consist of at least two board members. Subcommittees may be of such size as determined appropriate by the board.

(3) Workgroups may be of such size as determined appropriate by the committee chair.

(E) When making appointments to committees, ad hoc committees, and subcommittees, the board shall make a good faith effort to insure educational, professional, cultural and geographical diversity, and to afford adequate representation for those individuals or groups with an interest in, or who would be affected by, the substantive work of the committee, ad hoc committee, or subcommittee. The chair of the committee, ad hoc committee, or subcommittee shall be responsible to insure the diversity is continuously met.

(F) No more than two representatives of any organization, profession, or specialty authorized by section 4765.02 of the Revised Code to provide nominations for appointment of board members, may represent that organization, profession, or specialty as members of a committee, ad hoc committee, or subcommittee . Upon the request of the committee, ad hoc committee, or subcommittee chair, the board may waive this provision with an affirmative vote of the majority of all board members.

(G) Committees, ad hoc committees, and subcommittees shall be established annually by the board.

(1) Terms of appointment to committees, ad hoc committees, or subcommittees shall be for one year from the date of establishment.

(2) Any appointments to a committee, ad hoc committee, or subcommittee after the date of establishment shall expire on the same date as appointments made in paragraph (G)(1) of this rule.

(H) Committees, ad hoc committees, and subcommittees shall meet at the call of its respective chair and at such locations as determined appropriate by the executive director.

(I) A majority of the appointed members of a committee, ad hoc committees, or subcommittee shall constitute a quorum. No actions shall be taken by a committee, ad hoc committees, or subcommittee without the concurrence of a majority of its members present at a meeting in which a quorum exists.

(J) The chair of a committee or ad hoc committee, with the approval of the chair, may establish a workgroup tasked to complete a focused project, task, or deliverable.

(1) The committee or ad hoc committee chair, with the approval of the committee or ah hoc committee, shall appoint members of the public, appropriate state and local government, EMS organizations, and other interested parties to serve as members of a workgroup.

(2) Workgroups may be of such size as determined appropriate by the committee or ad hoc committee chair.

(K) Each chair of a committee, ad hoc committee, subcommittee or workgroup shall designate an individual as recording secretary who shall promptly submit to the executive director written minutes of each meeting.

Effective: 08/12/2014
R.C. 119.032 review dates: 05/13/2014 and 01/22/2019
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.11
Rule Amplifies: R.C. 4765.04 and 4765.10
Prior Effective Dates: 10/01/95, 2/22/99, 5/29/03, and 02/01/09

4765-2-04 Public notice of rule adoption, amendment, or rescission.

Prior to adoption, amendment, or rescission of any rule, other than an emergency rule authorized by executive order, the board shall give public notice in accordance with section 119.03 of the Revised Code, of its intention to consider adopting, amending, or rescinding such rule or rules. The content of such public notice shall conform to the requirements of section 119.03 of the Revised Code and shall be posted on the register of Ohio web site at the time of filing. In addition, the board shall post a copy of the public hearing notice as well as any proposed rule changes on the division of EMS web site, which can be accessed at www.ems.ohio.gov.

R.C. 119.032 review dates: 05/13/2014 and 01/22/2019
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.11
Rule Amplifies: R.C. 119.03
Prior Effective Dates: 6/15/95 (Emer.), 9/13/95, 4/28/02, and 7/02/09

4765-2-05 Notice of meetings.

(A) Any person may obtain information regarding the time and location of all regularly scheduled meetings and information regarding the time, location, and purpose of any special meetings of the board, its committees, subcommittees and workgroups. Requests for notice of meetings may be submitted to the division of EMS in written form, or may be made in person during regular business hours.

(B) Written request for notice of meetings may be general in nature or may be specific to meetings where a particular type of business will be considered. Such requests shall include the name of the person submitting the request, any organization with which the person is affiliated, mailing address, electronic mail address, if applicable, telephone number, and whether notice is sought for all or specified types of meetings. Requests for notices in a hard copy format shall include either:

(1) Fifteen self-addressed envelopes with appropriate postage affixed; or

(2) A reasonable postage fee as determined annually by the board.

(C) The board shall provide twenty-four hour advance notice of special meetings of the board, committees, subcommittees and workgroups to representatives of news organizations who have submitted written requests for such notice to the division of EMS. In the event that an emergency meeting is scheduled and twenty-four hour notice is not possible, the board shall notify those representatives of news organizations who have requested notice in accordance with this paragraph, as soon as is reasonably possible after such meeting is scheduled. The notice requested by representatives of news organizations pursuant to this rule may be general or specific in nature.

R.C. 119.032 review dates: 05/13/2014 and 01/22/2019
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.11
Rule Amplifies: R.C. 121.22 , 4765.02 , 4765.04 , and 4765.10
Prior Effective Dates: 10/1/95, 2/22/99 and 2/01/09

4765-2-06 [Rescinded] Personal information system.

Effective: 08/12/2014
R.C. 119.032 review dates: 05/13/2014
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.11
Rule Amplifies: R.C. 1347.05
Prior Effective Dates: 10/1/95, 4/28/02 and 2/01/09