As used in this chapter:
(A) "Ad hoc committee" means a group of designated individuals appointed by the board, to serve as a small deliberative assembly, which is intended to remain subordinate to the board. An ad hoc committee is tasked with a special project or issue, and is disbanded when the project is complete or the issue is resolved. An ad hoc committee shall present its recommendations or findings to the full board.
(B) "Committee" means group of designated individuals appointed by the board with a prescribed set of skills and knowledge, which serves as a small deliberative assembly. Each committee of the board is established as a means to accomplish the board duties as set forth in this chapter. A committee's functions include governance of a specific decision making issue, coordination of individuals from specialty realms, research and recommendations on specific issues and project management. Committees are long-standing groups.
(C) "Disputant" means a person who disputes the accuracy, relevance, timeliness, or completeness of personal information maintained by the board in any personal information system.
(D) "Personal information" means any information that describes anything about a person, including actions done by or to such person, that can be retrieved from a system.
(E) "Subcommittee" means a group of designated individuals appointed by the board, which is needed to subdivide specialized tasks or jobs within a committee. The primary function is to break down large, complex projects into manageable pieces. Functions include, but are not limited to, research and analysis. The subcommittee reports its research or findings to the committee. Subcommittees may be long-standing.
(F) "System" means any collection or group of related records that are kept in an organized manner, that are maintained by the board, and from which personal information can be retrieved by the name of the person or by some identifying number, symbol, or other identifier assigned to the person and which is subject to Chapter 1347. of the Revised Code.
(G) "Workgroup" means a group of designated individuals appointed by a committee chair, which is tasked with a focused project, task, or deliverable. The workgroup meets until the goal is accomplished, and is disbanded when the project is complete or the issue is resolved. A workgroup shall present its recommendations or findings to the committee under which it was developed.
Replaces: rule 4765-2-01