Chapter 4765-5 Grants

4765-5-01 Definitions.

As used in this chapter:

(A) "Equipment" means an item on the board-approved equipment list, which can be found at www.ems.ohio.gov, that is used by EMS personnel in providing direct patient care.

(B) "Grant" means an award of money made by the board in accordance with section 4765.07 of the Revised Code and this chapter.

(C) "Grant agreement form" means the form included in the grant application which contains the terms of the agreement and assurances of the department of public safety, division of EMS, and the grant applicant.

(D) "Grant cycle" means the twelve month period beginning on the first day of July following approval of a grant application and ending on June thirtieth of the following year unless otherwise provided in this chapter or approved by the board.

(E) "Grantee" means the EMS organization or entity to which a grant is awarded in accordance with section 4765.07 of the Revised Code and this chapter.

(F) "Training equipment" means an item on the board-approved equipment list, which can be found at www.ems.ohio.gov, that is used for the training of patient care skills in a program accredited or approved under section 4765.16 of the Revised Code.

R.C. 119.032 review dates: 11/16/2011 and 11/16/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.07 , 4765.11
Rule Amplifies: R.C. 4765.07
Prior Effective Dates: 10/1/95, 6/29/01, 1/13/02, 12/30/04

4765-5-02 Criteria for eligibility.

(A) The board shall only approve grants for applicants who are eligible to be grantees pursuant to section 4765.07 of the Revised Code and this chapter.

(B) Eligible grantees are limited to the following:

(1) EMS organizations with the main responsibility of providing continuous emergency medical services to the community pursuant to requests and/or calls from the public for emergency medical service response. Such EMS organizations must also meet one of the following:

(a) The EMS organization must be established or operated by a township, municipality, village, city, county, joint fire district, joint ambulance district, or joint township fire district within the state;

(b) The EMS organization must provide services, pursuant to a contract or letter, to a township, municipality, village, city, county, joint fire district, joint ambulance district, or joint township fire district within the state.

(2) Entities that meet the requirements of division (A)(2), (A)(3), (A)(4), (A)(5) or (A)(6) of section 4765.07 of the Revised Code.

(C) Grant applicants must provide to the division documentation of eligibility in accordance with the grant application form.

(D) Eligible grantees must comply with all applicable provisions of Chapter 4765. of the Revised Code and this chapter.

(E) An EMS organization's failure to report as required under section 4765.06 of the Revised Code and Chapter 4765-4 of the Administrative Code may result in ineligibility status for purposes of the emergency medical services grant program established under section 4765.07 of the Revised Code and as provided in this chapter.

(F) Effective January 1, 2013, if an EMS organization's medical director fails to meet the minimum qualifications established in rule 4765-3-05 of the Administrative Code, the EMS organization may be ineligible for the grant program established under section 4765.07 of the Revised Code and as provided in this chapter.

Effective: 02/06/2012
R.C. 119.032 review dates: 11/16/2011 and 11/16/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.06 , R.C. 4765.07 , R.C. 4765.11
Rule Amplifies: R.C. 4765.06 , R.C. 4765.07
Prior Effective Dates: 10/1/95, 2/22/99, 6/ 29/01, 1/13/02, 12/30/04, 12/29/08

4765-5-03 General provisions.

(A) The board may award grants subject to the availability of funds in the emergency medical services fund created in section 4513.263 of the Revised Code and subject to the conditions listed in this chapter.

(B) Subject to paragraph (A) of this rule, grant proposals shall be solicited annually by the board through such means of public notice as it deems appropriate.

(C) Except as provided in section 4765.07 of the Revised Code, the board may establish priorities in the types of grant projects eligible for funding.

(D) The board may, on an annual basis, determine the portion of grant funds that will be allocated for one or more of the priorities listed in section 4765.07 of the Revised Code.

(E) The board may establish conditions for approval of a grant application as it deems necessary or appropriate.

(F) Except as otherwise provided in law or regulation, the board may approve or deny any, all, or a portion of a grant application.

(G) In reviewing and awarding grants in accordance with section 4765.07 of the Revised Code and this chapter, the board shall not discriminate among applicants on the basis of race, color, religion, sex, or national origin.

R.C. 119.032 review dates: 11/16/2011 and 11/16/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4513.263, R.C. 4765.07 , R.C. 4765.11
Rule Amplifies: R.C. 4513.263, R.C. 4765.07
Prior Effective Dates: 10/1/95, 1/13/02

4765-5-04 Grant applications.

(A) Grant applications shall be submitted on forms approved by the board. Applications shall be available in both paper form and electronic form for first priority grants, and may be filed via the mail or electronically. Second, third, fourth, fifth and sixth priority applications shall be completed utilizing the paper form and filed via mail or in person.

(B) Grant applications filed via the mail shall bear the original signature of the principal administrative officer of the applicant.

(C) All grant applications shall include, at a minimum, the following documents and information:

(1) Federal tax identification number;

(2) Contact person, address, and telephone number for the applicant;

(3) Agreement form.

(D) In addition to submitting a grant application, all applicants, whether filing via the mail or electronically, must submit an original W-9 form to the division , unless the W-9 form is already on file with the division.

(E) Except as otherwise provided in this chapter or approved by the board, all grant applications must be completed and received, or completed and postmarked if filing via the mail, by five p.m. of the first day of April in order to be considered for a grant cycle commencing on the first day of July of the same year.

(1) For calendar years in which the first day of April is a Saturday or Sunday, all grant applications must be completed and received, or completed and postmarked if filing via the mail, by five p.m. of the next regular business day.

(2) The board may grant such other extensions of the deadline for applications as it deems necessary or appropriate; however, if an extension is approved, the board shall make a good faith effort to inform all potential grant applicants of the new deadline date.

(3) Grant review will begin after the application deadline.

(F) Applications shall be submitted to the division at such address or web site as is specified in the application form.

(G) Incomplete or illegible applications, or applications that are not consistent with the terms of section 4765.07 of the Revised Code, will not be considered for funding.

Effective: 02/06/2012
R.C. 119.032 review dates: 11/16/2011 and 11/16/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.11
Rule Amplifies: R.C. 4765.07
Prior Effective Dates: 10/1/95, 2/22/99, 6/29/01, 1/13/02

4765-5-05 Grant restrictions and requirements.

(A) Grant funds shall not be used for activities or purchases related to an approved grant project if such activities were commenced, or such purchases were made or obligated, prior to formal approval of the grant application by the board, except for sixth priority grant recipients that may receive grant funds retroactively for national accreditation at the paramedic level, as long as the application for national accreditation was made on or after February 25, 2010.

(B) The board may restrict the type of expenses for which grant funds may be used. Unless otherwise authorized in writing by the board, grant funds may not be used for the following expenses:

(1) Grant preparation ;

(2) Salaries for first priority grantees;

(3) Meals or lodging;

(4) Travel expenses;

(5) Indirect costs or fringe benefits.

(C) Grants awarded for EMS training shall be used only for tuition and fees, books, materials, and other expenses related directly to participation in the training program.

(D) Grant funds shall only be expended by the grantee to which the grant was awarded. Failure to comply with this requirement shall be considered to be a misappropriation of funds and shall result in forfeiture of unexpended grant funds. The grantee shall repay any funds determined by the board to have been inappropriately expended.

(E) A grantee who expends grant funds for purposes other than those authorized under this chapter and approved by the board shall be subject to forfeiture of unexpended funds, repayment of any grant funds determined by the board to have been used for an unauthorized purpose, and may be considered ineligible for funding in future grant cycles.

(F) Within seven days after a request by the board, a grantee shall supply original or verifiable copies of all receipts and other appropriate documentation related to disposition of the grant funds.

(G) Except as otherwise provided in this chapter, all grant funds must be expended or obligated by a grantee within the twelve month grant cycle for which they were awarded.

(H) The board may approve or extend a grant cycle beyond twelve months as it determines necessary or appropriate; however, if doing so would extend the grant cycle beyond the biennium in which it commences, the board shall expressly condition the availability of grant funds in the subsequent biennium on any necessary appropriations or certifications by the Ohio general assembly and the office of budget and management.

(I) Any grant funds not expended or obligated on the final day of the grant cycle shall be remitted to the division within thirty days following the end of the grant cycle.

(1) A grantee who fails to expend an amount greater than three hundred dollars by August thirty-first of the award year, may be adversely impacted in the subsequent grant cycle.

(2) A grantee who fails to remit unexpended grant funds made in advance, as provided in this rule, shall be considered ineligible for funding in future grant cycles until such time as unexpended funds are remitted to the division .

(J) A final report accounting for all grant funds expended by a grantee shall be submitted to the board not later than thirty days after the end of the grant cycle.

(K) All expenditures and disbursements of grant funds by a grantee shall be subject to generally accepted accounting principles.

(L) Any grantee suspected of misappropriating or improperly administering grant funds, or any grantee who fails to provide documentation of the purchase of training and/or equipment as requested by the division, will be investigated by the division and may be referred to the attorney general's office.

Effective: 02/06/2012
R.C. 119.032 review dates: 11/16/2011 and 11/16/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.07 , 4765.11
Rule Amplifies: R.C. 4765.07
Prior Effective Dates: 10/1/95, 2/22/99, 6/29/01, 1/13/02, 9/28/06

4765-5-06 Distribution of grant funds.

(A) Subject to section 4765.07 of the Revised Code, and the availability of funds as determined in accordance with this chapter, the board may review and award grants according to the following priorities:

(1) First priority shall be given to emergency medical service organizations for the training of personnel, for the purchase of equipment and vehicles, and to improve the availability, accessibility, and quality of emergency medical services in this state. In this category, the board shall give priority to grants that fund training and equipping of emergency medical service personnel;

(2) Second priority shall be given to entities that research, test, and evaluate medical procedures and systems related to adult and pediatric trauma care;

(3) Third priority shall be given to entities that research the causes, nature, and effects of traumatic injuries, educate the public about injury prevention, and implement, test, and evaluate injury prevention strategies.

(4) Fourth priority shall be given to entities that research, test and evaluate procedures that promote rehabilitation, retraining, and reemployment of adult or pediatric trauma victims and social service support mechanisms for adult or pediatric trauma victims and their families

(5) Fifth priority shall be given to entities that conduct research on, test, or evaluate one or more of the following:

(a) Procedures governing the performance of emergency medical services in this state;

(b) The training of emergency medical service personnel;

(c) The staff of emergency medical service organizations.

(6) For grants distributed for the grant award years occurring not later than the award year ending June 30, 2017, sixth priority shall be given to entities that operate EMS training programs at the paramedic level and are seeking national accreditation of the EMS training program at the paramedic level.

(B) To be eligible for a grant distributed pursuant to paragraph (A)(6) of this rule, an applicant for the grant shall meet all of the following conditions:

(1) Hold a certificate of accreditation issued by the board pursuant to section 4765.17 of the Revised Code to operate an EMS training program at the paramedic level;

(2) Be seeking initial national accreditation of the EMS training program at the paramedic level from an accrediting organization as approved by the board;

(3) Apply for the national accreditation on or after February 25, 2010.

(C) The grant program shall be funded from the trauma emergency medical services grant fund created by section 4513.263 of the Revised Code.

(D) Equipment may be purchased with grant funds provided that the equipment will be retained by the grantee and used in accordance with the terms of the grant award for the useful life of the equipment.

(E) Unless otherwise expressly waived by the board, grants awarded for research projects are subject to all of the following:

(1) Grant funds may not be used to purchase or acquire equipment for use in research projects; however, grant funds may be used to defray the costs of renting or leasing equipment involved in a research project;

(2) Grantee shall comply with all state and federal statutes and regulations applicable to the project;

(3) All data, information, copyrights, or patents resulting from such research projects are, and shall remain the property of the state of Ohio.

(4) Grantee shall submit to the board a final report on any findings and conclusions of the research project within sixty days after completion of the project.

Replaces: 4765-5-06

Effective: 02/06/2012
R.C. 119.032 review dates: 11/16/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 4765.07 R.C. 4765.11
Rule Amplifies: R.C. 4765.07
Prior Effective Dates: 10/1/95, 6/29/01, 1/13/02