Chapter 4765-5 Grants

4765-5-01 Incorporated by reference.

(A) "Training and Equipment Grant Application Priority 1" form or form "EMS 1803"(January 2016) can be accessed via the division's Web site athttp://www.ems.ohio.gov/forms.aspx.

(B) "Research Grant Application Priority 2-5" form or form "EMS 2083" (January 2016) can be accessed via the division's Web site athttp://www.ems.ohio.gov/forms.aspx.

Replaces: Replaces former 4765-5-01

Effective: 1/15/2017
Five Year Review (FYR) Dates: 11/30/2021
Promulgated Under: 119.03
Statutory Authority: 4765.07
Rule Amplifies: 4765.11
Prior Effective Dates: 10/01/95, 06/29/01, 01/13/02, 12/30/04

4765-5-02 Criteria for eligibility.

(A) The division shall recommend approval of grant awards for applicants who are eligible to be grantees pursuant to section 4765.07 of the Revised Code and this chapter.

(B) Eligible grantees are limited to the following:

(1) Ohio-based EMS organizations with the main responsibility of providing continuous emergency medical services to an Ohio community pursuant to requests and/or calls from the public for emergency medical service response. Such EMS organizations must also meet one of the following:

(a) The EMS organization must be established or operated by a township, municipality, village, city, county, joint fire district, joint ambulance district, or joint township fire district within the state;

(b) The EMS organization must provide services, pursuant to a contract , memorandum of understanding, or memorandum of agreement, to a township, municipality, village, city, county, joint fire district, joint ambulance district, or joint township fire district within the state.

(2) Entities that meet the requirements of division (A)(2), (A)(3), (A)(4), or (A)(5) of section 4765.07 of the Revised Code.

(C) Grant applicants must provide to the division documentation of eligibility in accordance with the grant application form.

(D) Eligible grantees must comply with all applicable provisions of Chapter 4765. and Chapter 4766. of the Revised Code and this chapter.

(E) An EMS organization's failure to report as required under section 4765.06 of the Revised Code and Chapter 4765-4 of the Administrative Code may result in ineligibility status for purposes of the emergency medical services grant program established under section 4765.07 of the Revised Code and as provided in this chapter.

(F) If an EMS organization's medical director fails to meet the minimum qualifications established in rule 4765-3-05 of the Administrative Code, the EMS organization may be ineligible for the grant program established under section 4765.07 of the Revised Code and as provided in this chapter.

(G) An EMS organization must confirm the designated medical director's qualifications as established in rule 4765-3-05 of the Administrative Code. An organization's failure to report these qualifications or changes to the medical director's qualifications may result in its ineligibility for the grant program established under section 4765.07 of the Revised Code and as provided in this chapter.

Effective: 1/15/2017
Five Year Review (FYR) Dates: 10/28/2016 and 11/30/2021
Promulgated Under: 119.03
Statutory Authority: 4765.06, 4765.07, 4765.11, 4766.03
Rule Amplifies: 4765.06, 4765.07
Prior Effective Dates: 10/01/95, 02/22/99, 06/29/01, 01/13/02, 12/30/04, 12/29/08, 02/06/12

4765-5-03 General provisions.

(A) The division may recommend approval of grant awards subject to the availability of funds in the trauma and emergency medical services fund created in section 4513.263 of the Revised Code and subject to the conditions listed in this chapter.

(B) Subject to paragraph (A) of this rule, grant proposals may be solicited annually by the division through such means of public notice as it deems appropriate.

(C) Except as provided in section 4765.07 of the Revised Code, the division may establish priorities in the types of grant projects eligible for funding.

(D) The division may, on an annual basis, determine the portion of grant funds that will be allocated for one or more of the priorities listed in section 4765.07 of the Revised Code.

(E) The division may establish conditions for approval of a grant application as it deems necessary or appropriate.

(F) Except as otherwise provided in law or regulation, the division may approve or deny any, all, or a portion of a grant application.

(G) In reviewing and recommending approval of grant awards in accordance with section 4765.07 of the Revised Code and this chapter, the division shall not discriminate among applicants on the basis of age, race, color, gender, religion, sexual orientation, or national origin.

Effective: 1/15/2017
Five Year Review (FYR) Dates: 10/28/2016 and 11/30/2021
Promulgated Under: 119.03
Statutory Authority: 4513.263, 4765.07
Rule Amplifies: 4513.263, 4765.07
Prior Effective Dates: 10/01/95, 01/13/02

4765-5-04 Grant applications.

[Comment: For dates and availability of material incorporated by reference in this chapter of the Administrative Code, see 4765-5-01 of the Administrative Code.]

(A) Grant applications shall be submitted on forms approved by the division.

(B) Except as otherwise provided in this chapter or approved by the division, all grant applications must be completed and received, or completed and postmarked if filing via the mail, by five p.m. of the application due date listed on the "Training and Equipment Grant Application Priority 1" or "Research Grant Application Priority 2-5" form in order to be considered for a grant cycle commencing on the first day of July of the same year.

(C) Incomplete or illegible applications, or applications that are not consistent with the terms of section 4765.07 of the Revised Code, will not be considered for funding.

Effective: 1/15/2017
Five Year Review (FYR) Dates: 10/28/2016 and 11/30/2021
Promulgated Under: 119.03
Statutory Authority: 4765.11
Rule Amplifies: 4765.07
Prior Effective Dates: 10/01/95, 02/22/99, 06/29/01, 01/13/02, 02/06/12

4765-5-05 Grant restrictions and requirements.

[Comment: For dates and availability of material incorporated by reference in this chapter of the Administrative Code, see 4765-5-01 of the Administrative Code.]

(A) Grant funds shall be used for activities or purchases related to the board approved grant project.

(1) Activities and purchases made or obligated prior to the training and equipment grant cycle shall not be reimbursable.

(2) Activities and purchases made or obligated prior to the research grant agreement shall not be reimbursable.

(B) Unless otherwise expressly waived by the division, training and equipment grants are subject to all expenditure restrictions defined in the "Training and Equipment Grant Application Priority 1" form.

(C) All purchased equipment under the training and equipment grant shall be used for the primary purpose of providing emergency medical services to Ohio residents.

(D) Equipment may be purchased with research grant funds provided that the equipment will be retained by the grantee and used in accordance with the terms of the grant agreement for the useful life of the equipment.

(E) Grant funds shall only be expended by the recipient of the grant award. Failure to comply with this requirement shall be considered a misappropriation of funds and shall result in forfeiture of unexpended grant funds. The grantee shall repay any funds determined to have been inappropriately expended.

(F) A grantee who expends grant funds for purposes other than those authorized under this chapter and shall be subject to forfeiture of unexpended funds, repayment of any grant funds determined to have been used for an unauthorized purpose, and may be considered ineligible for funding in future grant cycles.

(G) The division may change a grant cycle as it determines necessary or appropriate; however, if doing so would extend the grant cycle beyond the biennium in which it commences, the division shall expressly condition the availability of grant funds in the subsequent biennium on any necessary appropriations or certifications by the Ohio general assembly and the office of budget and management.

(H) Any grant funds not expended or obligated on the final day of the grant cycle shall be remitted to the division within thirty days following the end of the grant cycle.

(I) A grantee who fails to remit unexpended grant funds made in advance, as provided in this rule, shall be considered ineligible for funding in future grant cycles until such time as unexpended funds are remitted to the division.

(J) All expenditures and disbursements of grant funds by a grantee shall be subject to generally accepted accounting principles.

(K) Any grantee suspected of misappropriating or improperly administering grant funds, or any grantee who fails to provide documentation of the purchase of training and/or equipment as requested by the division, will be investigated by the division and may be referred to the attorney general's office.

Replaces: Replaces part of former 4765-5-06

Effective: 1/15/2017
Five Year Review (FYR) Dates: 10/28/2016 and 11/30/2021
Promulgated Under: 119.03
Statutory Authority: 4765.07, 4765.11
Rule Amplifies: 4765.07
Prior Effective Dates: 10/1/95, 2/22/99, 6/29/01, 1/13/02, 9/28/06, 02/06/2012

4765-5-06 [Rescinded] Distribution of grant funds.

Effective: 1/15/2017
Five Year Review (FYR) Dates: 10/28/2016
Promulgated Under: 119.03
Statutory Authority: 4765.07, 4765.11
Rule Amplifies: 4765.07
Prior Effective Dates: 10/01/95, 6/29/01, 01/13/02, 02/06/12