Chapter 4781-2 Meetings
All regularly scheduled and special meetings of the commission shall be governed by and conducted in accordance with Ohio's Open Meetings Act, section 121.22 of the Revised Code. The rules and regulations set forth herein below with respect to meetings of the commission shall be equally applicable to meetings of the executive committee or any other committee established by the commission, except as expressly provided otherwise. Meetings shall be governed by Robert's Rules of Order.
The commission shall meet at least three times each calendar year upon the call of the chairperson or at the written request of a majority of the members. The chairperson shall establish the time and place for each meeting.
Meetings of the commission may be convened anywhere within the state of Ohio.
(A) To the general public.
Any person may ascertain the date, time, and place of all regularly scheduled meetings, and the date, time, place and purpose of all special meetings, of the commission by:
(1) Writing to the following address: "Ohio Manufactured Homes Commission,
5100 Parkcenter Avenue, Ste. 103, Dublin, Ohio 43017"; or
(2) Calling the following number during business hours (eight a.m. to five p.m.): (614) 734- 6010; or
(3) Visiting the commission's office at the address noted above during normal business hours; or
(4) E-mail or other electronic means.
Any person may, upon payment of an annual fee, if one is established by the commission, have his name placed on a list of persons to be notified of regularly scheduled and special meetings maintained by the executive director. The executive director shall, no later than seven days prior to each meeting, e-mail and agenda of the meeting to such persons.
(B) To media representatives.
A representative of the news media may obtain email notice of commission meetings by requesting in writing, that such notice be provided. Such notice will be given, however, to only one representative of a particular publication or radio or television station. Requests for such notification should be sent to the commission at the address set forth in paragraph (A)(1) of this rule. The request shall provide the name of the individual media representative to be contacted, a mailing address, and a valid e-mail address. The executive director shall maintain a list of all representatives of the news media who have requested to be notified of any commission meetings.
A representative of the news media may obtain e-mail notice of emergency meetings by requesting, in writing, that such notice be provided. The executive director shall maintain a list of all representatives of the news media who have requested to be notified of any emergency meetings.
(C) It shall be the responsibility of any person requesting notice of commission meetings to notify the commission of a change of e-mail address.
(D) In giving notices required by this rule, the executive director may rely on assistance provided by any member of the commission or its staff, and any such notice shall be deemed properly given if provided in the manner stated in this rule.
A quorum shall consist of five members duly appointed to the commission. The affirmative votes of five members present shall be required in order for the commission to take any action. No commission member may participate in any vote regarding a contract or license the commission awards if the member has a direct pecuniary or fiduciary interest in that contract or license. Voting rights may not be exercised by proxy, except as may be otherwise permitted by the Revised Code.