4901:1-8-04 Records.

(A) Each wireless service provider and reseller shall maintain a record retention policy in accordance with Chapter 4901:1-5 of the Administrative Code, inclusive of such items associated with the collection and remittance of the Ohio wireless 9-1-1 surcharge identified in section 4931.61 of the Revised Code, which includes, but is not limited to:

(1) Billing information.

(2) Collection information.

(3) Remittance data.

(4) Billing fee retention.

(5) Annual county end user counts (number of wireless numbers assigned to wireless subscribers with billing addresses in each county) submitted under section 4931.64 of the Revised Code.

(6) Monthly end user counts for the assessment, collection, and remittance of the surcharge identified in section 4931.61 of the Revised Code; and an indication of the methodology utilized to determine the number of end users within that month.

(B) Each public safety answering point (PSAP) shall maintain a thirty-six month record retention for all documents associated with the provision of wireless enhanced 9-1-1, which includes, but is not limited to:

(1) Use of funds.

(2) Budgetary information relative to the establishment, continuance, maintenance, and staffing of countywide wireless enhanced 9-1-1.

(3) Supplementary funding sources.

(4) Funding shortfalls.

(5) Wireless service call statistics.

(C) Each PSAP shall, upon request, provide the Ohio 9-1-1 coordinator and/or Ohio wireless 9-1-1 advisory board with such records identified in paragraph (B) of this rule, to assist the Ohio 9-1-1 coordinator in fulfilling the requirements under section 4931.70 of the Revised Code.

(D) Updates to the E9-1-1 database shall occur in the following manner:

(1) Each competitive local exchange carrier (CLEC) shall submit an update to the E9-1-1 database for any end user residing on its switch within twenty-four hours of adding or updating an end user's information.

(2) Each CLEC shall submit an update to the E9-1-1 database for any end user to whom the CLEC is providing service under a commercial agreement with an incumbent local exchange carrier (ILEC), except as provided in paragraph (D)(3)(b) of this rule, within twenty-four hours of adding or updating an end user's information.

(3) Each ILEC shall update its own E9-1-1 database, or submit an update to a database managed by another entity, within twenty-four hours of adding or updating either:

(a) Its own end user's information.

(b) The information of a CLEC end user, whose service is being provided under a resale agreement with the ILEC.

(E) Each entity administering an E9-1-1 database shall maintain daily records for updates submitted to its E9-1-1 database, which shall include:

(1) The date the update was submitted.

(2) The service provider or entity making the submission.

(3) The number of records updated.

Effective: 05/31/2007
R.C. 119.032 review dates: 05/31/2012
Promulgated Under: 111.15
Statutory Authority: 4931.67
Rule Amplifies: 4931.60 , 4931.61 , 4931.62 , 4931.63 , 4931.64 , 4931.65 , 4931.66 , 4931.67