5101:11-3-04 Records.

(A) Obligations of sponsors. Each sponsor shall keep adequate records including: a summary of the qualifications of each applicant; the basis for evaluation and for selection or rejection of each applicant; the records pertaining to interviews of applicants; the original application for each applicant; information relative to the operation of the apprenticeship program, including but not limited to job assignment, promotion, demotion, lay-off, or termination, rates of pay or other forms of compensation or conditions of work; hours, including hours of work and, separately, hours of training provided; and any other records pertinent to determining compliance with division 5101:11 of the Administrative Code, as may be required by the council. The records pertaining to individual applicants selected or rejected, shall be maintained in such manner as to permit identification of minority and female participants.

(B) Affirmative action plans. Each sponsor of a program with five or more apprentices must retain a statement of its affirmative action plan, developed as required by rule 5101:11-4-02 of the Administrative Code for the prompt achievement of full and equal opportunity in apprenticeship, including all data and analyses developed under the requirements of paragraph (F) of rule 5101:11-4-02 of the Administrative Code.

(C) Qualification criteria. Each sponsor selecting apprentices through an eligibility pool or "alternative" method, respectively under paragraph (C) or (E) of rule 5101:11-3-02 of the Administrative Code, must maintain evidence that its qualification criteria bear a statistically significant relationship to good performance in an apprenticeship program based on procedures set forth in 41 C.F.R. part 60-3.

(D) Maintenance of records. The records required by this rule, and any other information relevant to compliance with division 5101:11 of the Administrative Code, shall be maintained for five years and made available upon request to the council, the US department of labor, or other authorized representative.

Effective: 06/06/2009
R.C. 119.032 review dates: 03/20/2009 and 06/01/2014
Promulgated Under: 119.03
Statutory Authority: 4139.03
Rule Amplifies: 4139.01
Prior Effective Dates: 10/8/71, 10/13/78, 11/23/98, 3/22/04