5101:12-10-90.2 New hire directory of employees.

(A) The Ohio department of job and family services (ODJFS) shall, within five days of receipt of a new hire report from an employer regarding an employee, enter the information described in division (A)(1) of section 3121.892 of the Revised Code into the new hire directory of employees, which shall be part of or accessible to the automated data processing system required pursuant to section 3125.07 of the Revised Code.

(B) ODJFS shall make comparisons of the social security numbers obtained pursuant to division (A)(1) of section 3121.892 of the Revised Code and the social security numbers appearing in the case registry maintained pursuant to sections 3121.81 to 3121.86 of the Revised Code.

(C) If the comparison conducted by ODJFS described in paragraph (B) of this rule results in a match, the support enforcement tracking system (SETS) will automatically generate, within two business days, a JFS 04047, " Income Withholding for Support" ( effective or revised effective date as identified in rule 5101:12-10-99 of the Administrative Code), to the employer pursuant to section 3121.03 of the Revised Code, unless the employee's income is not subject to withholding, and shall take any other appropriate action under Chapters 3119., 3121., 3123., and 3125. of the Revised Code.

(D) Within three business days after information is entered into the new hire directory, ODJFS shall furnish the information to the national directory of new hire. ODJFS shall furnish to the national directory of new hire on a quarterly basis such information contained in the records of the department as is required by state and federal law.

(E) ODJFS shall use the new hire reports it receives to locate individuals for the purposes of establishing paternity; for establishing, modifying, and enforcing support orders being administered by child support enforcement agencies in this state; and to make available to any state agency responsible for administering any of the following programs for purposes of verifying program eligibility:

(1) Any Title IV-A program as defined in section 5101.80 of the Revised Code;

(2) The medicaid program;

(3) The unemployment compensation program authorized by Chapter 4141. of the Revised Code;

(4) The supplemental nutrition assistance program authorized by section 5101.54 of the Revised Code;

(5) Any other program authorized in 42 U.S.C. 1320b-7(b) (2/2014).

Effective: 9/1/2015
Five Year Review (FYR) Dates: 05/29/2015 and 09/01/2020
Promulgated Under: 119.03
Statutory Authority: 3121.8911, 3125.25
Rule Amplifies: 3121.894, 3121.895, 3121.897, 3121.898, 3125.03
Prior Effective Dates: 10/1/97 (Emer), 12/30/97, 12/1/01, 9/1/05, 3/1/13