5101:12-55-10.1 Investigation of an account, imposing an access restriction, and releasing an access restriction.

(A) Child support enforcement agency (CSEA) investigation of an account.

In accordance with section 3123.27 of the Revised Code, when the CSEA elects to utilize the financial institution data match (FIDM) program to enforce a support order, the CSEA shall investigate the account. The financial institution is required to cooperate with the CSEA's investigation of the account. During the investigation, the CSEA shall:

(1) Determine the amount of funds within the account that is available to satisfy the obligor's arrears under a support order within five business days from the date the FIDM report is made available to the CSEA; and

(2) Determine whether the obligor's account is with a financial institution that conducts business in Ohio.

(a) When the CSEA determines that the account is with a financial institution that conducts business in Ohio, the CSEA shall follow the procedures described in paragraph (B) of this rule.

(b) When the CSEA determines that the account is with a financial institution that does not conduct business in Ohio, the CSEA shall follow the procedures described in paragraph (D) of this rule.

(B) Imposing an access restriction on an account when the account is with a financial institution that conducts business in Ohio.

The CSEA shall issue:

(1) The JFS 04050, "Financial Institution Account Access Restriction" (rev. 09/2006) by first class mail to the financial institution in which the obligor's account is maintained; and

(2) A copy of the JFS 04050 by first class mail to the obligor.

(C) For purposes of paragraphs (D), (E) and (F) of this rule, the following definitions apply:

(1) "Assisting state" refers to the state that assists the requesting state in imposing an access restriction on an account and issuing a withdrawal directive.

(2) "Requesting state" refers to the state that requests assistance from the assisting state in imposing an access restriction on an account and issuing a withdrawal directive.

(D) Imposing an access restriction on an account when the account is with a financial institution that does not conduct business in Ohio.

(1) The CSEA shall assume the role of the requesting state, and request assistance from the state in which the financial institution conducts business.

(2) The state in which the financial institution conducts business will assume the role of the assisting state.

(3) The case shall not be considered an interstate case.

(4) The CSEA shall issue to the obligor the JFS 04049, "Notice to Obligor of Default and Potential Action" (rev. 05/2005), unless the CSEA has already issued the JFS 04049 to the obligor for the current period of default.

(5) The CSEA shall determine the requirements of the assisting state with regard to imposing an access restriction on the account and issuing a withdrawal directive. State-specific data is provided on the innerweb for the office of child support (OCS) within the Ohio department of job and family services (ODJFS) and the website for the federal office of child support enforcement (OCSE).

(6) The CSEA shall request that the assisting state impose an access restriction on the account and issue a withdrawal directive.

(7) The CSEA shall provide the assisting state with the following information:

(a) The account number and the name and address of the financial institution by providing a copy of the FIDM report;

(b) The amount to be withdrawn;

(c) A copy of the JFS 04049 that was issued to the obligor to verify to the assisting state the amount of the obligor's arrears and that due process under Ohio law has been completed; and

(d) Any other necessary information that the assisting state requires from the CSEA.

(E) Imposing an access restriction on an account when the case is in a requesting state and the financial institution does not conduct business in the requesting state but conducts business in Ohio.

The requesting state will make its request through the ODJFS interstate central registry, which will forward the request to the CSEA located in the same Ohio county as the financial institution.

(1) The CSEA shall assume the role of the assisting state.

(2) The other state will assume the role of the requesting state, and request that the CSEA impose an access restriction on the account and issue a withdrawal directive.

(3) The CSEA shall not open a case in SETS.

(4) The case shall not be considered an interstate case.

(5) The requesting state will provide the CSEA with the following information:

(a) The account number and the name and address of the financial institution;

(b) The amount to be withdrawn;

(c) The amount of the arrears and certification that due process under the requesting state's laws has been completed;

(d) Whether the account is a "sole" or "joint account"; and

(e) Any other necessary information that the CSEA requires from the requesting state.

(6) The CSEA shall issue:

(a) The JFS 04050 by first class mail to the financial institution; and

(b) A copy of the JFS 04050 by first class mail to the obligor.

(F) After the CSEA issues a JFS 04050 or the assisting state imposes an access restriction on the account, the CSEA shall determine whether a person other than the obligor has an ownership interest in the account.

(1) When the CSEA determines that another person has an ownership interest in the account, the CSEA shall proceed with the administrative hearing process, in accordance with rule 5101:12-55-10.2 of the Administrative Code.

(2) When the CSEA determines that the obligor is the only person having ownership interest in the account, the CSEA shall issue the JFS 04055, "Financial Institution Account Withdrawal Directive" (rev. 09/2006), in accordance with rule 5101:12-55-10.3 of the Administrative Code.

(G) In accordance with section 3123.26 of the Revised Code, after the financial institution receives the JFS 04050 from a CSEA or an access restriction notice from another state, the financial institution is required to promptly place an access restriction on the account. The access restriction remains in effect until:

(1) The financial institution complies with a JFS 04055 from a CSEA;

(2) The financial institution complies with a withdrawal directive from a court; or

(3) A CSEA or a court orders the financial institution to release the access restriction.

(H) Release of an access restriction from an account.

(1) When the obligor is no longer in default, the CSEA shall issue:

(a) The JFS 04051, "Financial Institution Account Full or Partial Release of Access Restriction" (rev. 09/2006), by first class mail to the financial institution in which the obligor's account is maintained, for a release on the total amount of funds in the account; and

(b) A copy of the JFS 04051 by first class mail to the obligor.

If the obligor is determined to be in default at a later date, the CSEA may again consider utilizing the FIDM program.

(2) When, after the CSEA has imposed an access restriction on the account, the CSEA becomes aware of an amount of funds in the account that represents SSI benefits, the CSEA shall issue:

(a) The JFS 04051 by first class mail to the financial institution in which the obligor's account is maintained, for a release on the amount of funds in the account that represent SSI; and

(b) A copy of the JFS 04051 by first class mail to the obligor.

(3) When the CSEA determines that a legal restriction exists on the account that prevents the obligor from withdrawing the funds, the CSEA shall issue:

(a) The JFS 04051 by first class mail to the financial institution in which the obligor's account is maintained, for a release on the amount of funds in the account that is legally restricted; and

(b) A copy of the JFS 04051 by first class mail to the obligor.

Replaces: Part of 5101:12-55-10

Effective: 12/01/2011
R.C. 119.032 review dates: 12/01/2016
Promulgated Under: 119.03
Statutory Authority: 3125.25
Rule Amplifies: 3123.25 , 3123.26 , 3123.27
Prior Effective Dates: 8/17/99, 10/1/01, 10/2/06