5101:2-12-24 Administrator responsibilities and qualifications for licensed child care centers.

(A) The administrators named on the license are responsible for the daily operation of the child care center and with maintaining compliance with Chapter 5101:2-12 of the Administrative Code.

(1) The administrators shall be on site a minimum of one half of the hours that the child care center is in operation during the week, or a minimum of forty hours per week, whichever is less. If there is more than one administrator, at least one shall meet this requirement.

Administrators of centers that are in operation on the weekends and/or evenings/overnights as well as during the week, shall be on site at the center at least twenty hours per week during the hours of seven a.m. to six p.m. Monday through Friday. If there is more than one administrator, at least one must meet this requirement.

(2) The administrators shall have time each week when they are not in the classroom to complete administrative duties.

(3) The administrators shall post their scheduled hours of availability in a conspicuous place that is easily accessible to parents.

(B) Whenever an administrator is not on the premises, a child care staff member shall be designated as the person in charge. The person designated as in charge is not required to meet administrator educational requirements. Child care staff members and employees shall be aware of the person designated to be in charge. This designated person shall handle all emergencies and have access to all records required by Chapter 5101:2-12 of the Administrative Code.

(C) Written documentation verifying the administrator's qualifications shall be kept on file at the center. Administrators shall meet the following qualifications:

(1) The administrator shall have completed a high school education verified by one of the following:

(a) A copy of a high school diploma recognized by the state board of education or the appropriate agency of another state as equivalent to a high school education.

(b) A copy of other written documentation approved by the department verifying high school completion or equivalency, such as the Ohio general educational development high school equivalence diploma (GED).

(c) Copy of the degree or transcript verifying completion of an associates degree or higher.

(2) In addition, at the time the administrator is designated, he or she shall provide documentation of one of the following:

(a) Two years of training verified by a transcript including four courses in child development. Two years of training shall be sixty semester or ninety quarter hours from an accredited college, university or technical college. Four courses shall be twelve semester hours or eighteen quarter hours from an accredited college, university or technical college. Child development shall be as defined in rule 5101:2-12-28 of the Administrative Code.

(b) Twenty-four calendar months, for at least twelve hours a week, of experience working as a child care staff member in a licensed child care center or type A home .

(c) An "early childhood professional level three" designation from the career pathways model of the quality-rating program. This designation may be received by meeting the requirements on the professional registry network (PRN) which can be accessed at: https://www.opdn.org.

http://www.cdacouncil.org/

(3) Additionally, not later than one year after being designated as the administrator, he or she must submit documentation that they have also met at least one of the following requirements:

(a) Two years of training verified by a transcript including four courses in child development. Two years of training shall be sixty semester or ninety quarter hours from an accredited college, university or technical college. Four courses shall be twelve semester hours or eighteen quarter hours from an accredited college, university or technical college. Child development shall be as defined in rule 5101:2-12-28 of the Administrative Code.

(b) Twenty-four calendar months, for at least twelve hours a week, of experience working as a child care staff member in a licensed child care center or type A home and four courses in child development, as defined in paragraph (C)(2)(a) of this rule.

(c) A currently valid child development associate credential (CDA) issued by the national child development associate credentialing commission. In order to remain as the administrator, the CDA credential shall be renewed as needed.

(d) A license issued from the Ohio department of education which is designated for teaching in an associate teaching position in a preschool setting.

(e) An administrator credential as approved by the Ohio department of job and family services (ODJFS.)

(4) A person who is named as administrator and who does not meet the requirements of paragraph (C)(3) of this rule within one year of being designated as administrator may no longer serve as the administrator. The person also may not be named as administrator at the same site or another location until the administrator qualifications of paragraph (C)(3) of this rule have been met.

(5) A child care staff member who does not meet requirements of paragraph (C)(2) of this rule may be promoted one time to administrator from within a center if that person meets all of the following:

(a) Has been employed at that site for two years as verified by the Ohio department of job and family services' employee record charts;

(b) Completes four courses, equaling twelve semester hour or eighteen quarter hours, from an accredited college, university or technical college in child development or obtains a child development associate credential within one year from the date of promotion;

(c) Has filed a written plan with the department for securing the required course work or the child development associate credential.

(D) The administrator shall complete a rules review course provided by the Ohio department of job and family services.

(1) Administrators shall complete the rules review course within six months of the date of their appointment.

(2) Verification of completion of the rules review course shall be on the prescribed form JFS 01241 "Administrator Rules Review Course Certificate" (rev. 9/2011). This form shall be kept on file at the center.

(3) Completion of the type A administrator rules training does not meet the requirements of this rule.

(E) The owner or administrator shall report a change in the position of administrator to ODJFS as soon as possible but no later than five business days after the date of the change. Written verification of qualifications shall be received and approved by the department within thirty days of a change of administrator.

Effective: 09/29/2011
R.C. 119.032 review dates: 07/14/2011 and 09/01/2016
Promulgated Under: 119.03
Statutory Authority: 5104.01 , 5104.011
Rule Amplifies: 5104.011
Prior Effective Dates: 3/1/81, 2/8/82, 9/1/86, 1/2/92(Emer.), 4/1/92, 4/1/03, 1/1/07