Chapter 5101:2-15 Child Care Program Administration

5101:2-15-01 Service delivery areas and funding formula for the provision of child care resource and referral services.

(A) How is a child care resource and referral agency selected?

(1) One agency in a service delivery area (SDA) shall be selected through a request for grant applications.

(2) Once selected, the agency must enter into a grant agreement with the Ohio department of job and family services (ODJFS) to become designated as the child care resource and referral service organization in the SDA for which they were selected.

(B) How are funds determined and distributed to child care resource and referral agencies?

(1) A funding formula is used to ensure equitable distribution among the service delivery areas.

(2) The funding formula is based on the following criteria:

(a) A minimum funding component for each service delivery area.

(b) A service funding component is based on the number of ODJFS licensed programs.

(C) Can funding be used for other expenditures?

Grant agreements may also include funding for special initiatives or projects that are not subject to the funding formula.

Replaces: 5101:2-15-01

Effective: 9/2/2018
Five Year Review (FYR) Dates: 09/02/2023
Promulgated Under: 119.03
Statutory Authority: 5104.07
Rule Amplifies: 5104.07
Prior Effective Dates: 03/02/1992 (Emer.), 07/30/1992, 09/01/1995, 01/01/1999, 05/01/2002, 07/01/2003, 07/01/2009, 08/04/2013

5101:2-15-02 Child care resource and referral service organization qualifications, services, and technical assistance.

(A) What is early care and education?

(1) "Early care and education" means non-parental, supervised care from infancy through early adolescence, in all types of early care and education settings.

(2) Programs include environments in which children and youth spend time supervised by one or more adults other than a parent or permanent guardian. Early care and education programs include, but are not limited to:

(a) In-home care.

(b) Licensed family child care homes.

(c) Centers.

(d) Preschools including head start and school based programs.

(B) What are the responsibilities of the child care resource and referral service agencies?

(1) Support providers of early care and education in increasing the supply and quality of early care and education services.

(2) Assist families in accessing early care and education services that meet both the developmental needs of children and the employment-related needs of families.

(3) Support community involvement in improving the early care and education system.

(4) Provide the Ohio department of job and family services (ODJFS) policy makers and community partners with reports and statistics on early care and education.

(C) What are the qualifications for child care resource and referral service agencies?

(1) Be a community based non-profit organization that does not currently provide direct child care services.

(2) Be a community based non-profit organization that has delivered early care and education services in the previous three years.

(3) Be an organization that has as part of its mission the provision of services to all socio-economic groups.

(4) Be accessible and responsive to all families and early care and education programs in all counties of its service delivery area.

(5) Be competent in providing culturally appropriate services to the linguistic and ethnic groups in their communities.

(6) Employ staff with education, expertise or experience as required by ODJFS.

(7) Be capable of meeting the specific requirements as defined in the grant agreement.

(D) What documentation shall the child care resource and referral service agencies submit to ODJFS?

(1) Requests for payment.

(2) Fiscal reports, including project budget summaries and budget revisions.

(3) Activity reports of services rendered by the agency.

(E) What are ODJFS' responsibilities pending the availability of funds?

(1) Develop and coordinate uniform data collection procedures between ODJFS and the child care resource and referral service organizations under grant agreement with ODJFS.

(2) Provide technical assistance related to services specified in the ODJFS grant agreement to child care resource and referral service organizations under grant agreement with ODJFS and to local communities around the state.

Replaces: 5101:2-15-02

Effective: 9/2/2018
Five Year Review (FYR) Dates: 09/02/2023
Promulgated Under: 119.03
Statutory Authority: 5104.07
Rule Amplifies: 5104.07
Prior Effective Dates: 03/02/1992 (Emer.), 07/30/1992, 09/01/1995, 01/01/1999, 05/01/2002, 07/01/2003, 07/01/2009, 08/04/2013

5101:2-15-03 Child care advisory council.

(A) What is the purpose and responsibilities of the child care advisory council?

(1) The purpose of the child care advisory council (the council) is to assist and advise

the Ohio department of job and family services (ODJFS) in the administration and development of child care according to division (A) of section 5104.08 of the Revised Code.

(2) The council shall advise the director of ODJFS on the administration of Chapter 5104. of the Revised Code and in the development of child care.

(3) The council may establish guidelines and procedures necessary for the effective operation of council business.

(4) The council shall make an annual report to the director of ODJFS that addresses the availability, affordability, accessibility, and quality of action that the council has proposed to the director during the preceding fiscal year.

(B) What is the composition of the council?

(1) The council shall be comprised of seven non-voting members and twenty-two voting members appointed by the director of ODJFS with the approval of the governor and shall include:

(a) The director of ODJFS, the director of developmental disabilities, the director of mental health and addiction services, the superintendent of public instruction, the director of health, the director of commerce, and state fire marshal who shall serve as nonvoting members. Each nonvoting member may appoint a designee.

(b) Six voting members representing child care centers subject to licensing, including nonprofit and proprietary. These centers shall represent different geographical areas of the state.

(c) Three voting members who are representatives of in-home aides, family

child care providers, or head start programs.

(d) A minimum of three voting members who are parents, guardians, or custodians of children receiving child care or publicly funded child care in the child's own home, a center, a type A home, a head start program or a licensed type B home at the time of appointment.

(e) A minimum of six members who represent county departments of job and family services.

(f) The remaining four voting members who are representatives of the teaching, child development, and health professions and other individuals interested in the welfare of children.

(g) At least six members of the council shall not be employees or licensees of child care centers, head start programs, family home providers or in-home aides.

(2) The council shall have two co-chairpersons. One co-chairperson shall be the director of ODJFS or the director's designee, and one co-chairperson shall be elected by the voting members of the council.

(C) How long is the term for appointed council members?

(1) Appointed members shall serve a three-year term.

(2) Vacancies shall be filled for the unexpired terms.

(D) Can a council member be removed from the council?

A member of the council is subject to removal by the director of ODJFS for a willful and flagrant exercise of authority or power that is not authorized by law. This includes refusal or willful neglect to perform any official duty as a member of the council or for being guilty of misfeasance, malfeasance, nonfeasance, or gross neglect of duty as a member of the council.

(E) Do members of the council get compensated?

(1) Members of the council shall serve without compensation.

(2) Members of the council shall receive reimbursement for necessary expenses, including travel expenses.

(F) How often does the council meet?

(1) The council shall meet at least once in each quarter of each calendar year.

(2) The council shall meet at the call of the co-chairpersons.

(3) The co-chairpersons or their designee shall send to each member a written notice of the date, time, and place of each meeting.

Replaces: 5101:2-15-10

Effective: 9/2/2018
Five Year Review (FYR) Dates: 09/02/2023
Promulgated Under: 119.03
Statutory Authority: 5104.08
Rule Amplifies: 5104.08
Prior Effective Dates: 07/01/2006, 08/04/2013

5101:2-15-10 [Rescinded Effective 9/2/2018] Child care advisory council.

Effective: 9/2/2018
Five Year Review (FYR) Dates: 6/8/2018
Promulgated Under: 119.03
Statutory Authority: 5104.08
Rule Amplifies: 5104.08
Prior Effective Dates: 07/01/2006, 08/04/2013