Chapter 5101:2-17 Step up to quality (SUTQ) rating system

5101:2-17-01 "Step Up To Quality" (SUTQ): program standards.

(A) A child care program shall meet the program standards for the star rating registered for as listed in appendix A to this rule for Ohio department of job and family services (ODJFS) for licensed child care centers and appendix B to this rule for ODJFS licensed type A family child care homes.

(B) A child care program registering for a two-star rating or above shall meet the program standards of all of the lower ratings contained in the appendices to this rule before a higher star rating shall be awarded.

(C) A child care program registering for four or five-star ratings may be awarded points based on the verification of the three-star rating requirements and its ability to earn additional points as outlined in the appendices to this rule.

(D) A child care program shall obtain a least one point in each of the following domains in order to achieve a four or five-star rating:

(1) Learning and development.

(2) Administrative and leadership practices.

(3) Staff qualifications and professional development.

(4) Family and community partnerships.

(E) For a child care center to achieve a four-star rating, it shall score thirty-five to fifty-five points. Points are indicated in appendix A to this rule.

(F) For a child care center to achieve a five-star rating, it shall score fifty-six to seventy-nine points. Points are indicated in appendix A to this rule.

(G) For a type A home to achieve a four-star rating, it shall score thirty to forty-five points. Points are indicated in appendix B to this rule.

(H) For a type A home to achieve a five-star rating, it shall score forty-six to sixty-seven points. Points are indicated in appendix B to this rule.

Replaces: 5101:2-17-01

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Effective: 10/01/2013
R.C. 119.032 review dates: 10/01/2018
Promulgated Under: 119.03
Statutory Authority: 5104.30
Rule Amplifies: 5104.30
Prior Effective Dates: 7/1/09, 8/1/10, 11/10/11

5101:2-17-02 "Step Up To Quality" (SUTQ): eligibility for registration.

(A) A child care program licensed by the Ohio department of job and family services (ODJFS) may register to participate in SUTQ, a tiered quality rating and improvement system.

(B) The following programs are not eligible to register to become star rated:

(1) Child day camps as defined in Chapter 5101:2-18 of the Administrative Code.

(2) Certified in-home aides as defined in Chapter 5101:2-14 of the Administrative Code.

(3) Licensed programs who operate a summer only program as determined by ODJFS.

(4) Licensed programs within the first six months of their provisional license period.

(5) Licensed type B child care homes prior to July 1, 2014.

(6) Border state child care providers serving children receiving publicly funded child care.

(C) In order for a program to be considered for a star rating the child care program shall:

(1) Register online at https://oclqs.ohio.gov.

(2) Meet the program standards for the star rating registered for as listed in appendix A to rule 5101:2-17-01 of the Administrative Code for ODJFS licensed child care centers and appendix B for ODJFS licensed type A family child care homes.

(3) Complete and have verified a professional registry profile for all administrators, lead teachers, and assistant teachers through the Ohio professional registry at https://login.occrra.org/.

(4) Electronically submit the registration in preparation for the desk review and participation with the verification visit.

(5) Be issued a regular license after the provisional licensing period has ended.

(6) Not have received a letter of intent to revoke a license from ODJFS within the forty-eight months prior to registration.

(7) Not have received a six point serious risk noncompliance or an accumulation of twelve points as shown in appendix A to this rule for licensed child care centers and in appendix B to this rule for licensed type A family child care homes, within the previous twelve months prior to the registration date and between the registration date and the awarding of the star rating.

(D) If a child care program does not qualify for a star rating, it shall wait six months from the notification of the inability to be awarded a star rating to submit a new registration.

(E) If a child care program's star rating is discontinued it shall wait six months from the date the star rating was discontinued to submit a new registration for a star rating.

(F) If a child care program's star rating cannot be renewed, it shall wait six months from the date of expiration to submit a new registration for a star rating.

Replaces: 5101:2-17-02

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Effective: 10/01/2013
R.C. 119.032 review dates: 10/01/2018
Promulgated Under: 119.03
Statutory Authority: 5104.30
Rule Amplifies: 5104.30
Prior Effective Dates: 7/1/09

5101:2-17-03 "Step Up To Quality" (SUTQ): desk reviews and verification visits.

(A) A child care program that has submitted a completed registration for a star rating shall receive a desk review conducted by the Ohio department of job and family services (ODJFS).

(B) A child care program may qualify for a verification visit upon completion of the desk review.

(C) A child care program shall comply with the registration process, desk review, and any verification visit. The child care program shall meet the program standards for the star rating applied for as described in the appendices to rule 5101:2-17-01 of the Administrative Code.

(D) If the program meets the standards for a star rating and the requirements for maintaining a star rating, the star rating shall be awarded according to the following:

(1) One-star rated programs shall be rated for a period of one year.

(2) Two and three-star rated programs shall be rated for a period of two years.

(3) Four and five-star rated programs shall be rated for a period of three years.

(E) If the program does not meet the standards of the requested star rating at the desk review, the star rating may not be awarded or a lesser star rating may be assessed at the time of the verification visit. If a lesser star rating is assessed, the star rating shall be awarded according to the timeline listed in paragraph (D) of this rule.

(F) If a child care program cannot be awarded a star rating at either the conclusion of the desk review or the verification visit, the child care program shall wait six months from the notification of inability to be star rated before the program is able to complete and submit a new registration.

(G) If a child care program is awarded a star rating lesser than that for which was registered, the child care program shall wait six months from the rating date before the child care program is able to complete and submit a change star rating registration.

(H) If a child care program cannot meet the program standards for the star rating they registered for, a star rating deferral may be issued at the conclusion of a verification visit by ODJFS. A star rating deferral provides the child care program additional time to meet the program standards.

(1) A child care program shall be notified of the following:

(a) The program standard that was not met.

(b) The documentation that shall be submitted in order to meet the program standard.

(c) A date by which the documentation shall be submitted.

(2) If the child care program cannot meet the deferral requirements a star rating shall not be awarded. The child care program shall wait six months from the date of the notification of inability to be rated before the child care program is able to complete and submit a new registration.

(3) If the star rated program was awarded a lesser star rating as a result of not being able to meet the deferral requirements, they shall wait six months from the date of notification before the child care program is able to complete and submit a change star rating registration.

Effective: 10/01/2013
R.C. 119.032 review dates: 10/01/2018
Promulgated Under: 119.03
Statutory Authority: 5104.30
Rule Amplifies: 5104.30

5101:2-17-04 "Step Up To Quality" (SUTQ): changes, renewals, removals or requests to withdraw a SUTQ rating.

(A) A child care program shall notify the Ohio department of job and family services (ODJFS) within ten business days if one of the following occurs:

(1) Change of program location.

(2) Change of owner.

(3) Change of program administrator.

(B) If the star rated child care program no longer meets the program standards as a result of a change in paragraph (A) of this rule a star rating may be removed or a lesser star rating may be awarded.

(C) Change in star rating.

(1) A child care program may request a change in rating six months after the current rating begin date. To request a change in rating the child care program shall:

(a) Log on to https://oclqs.ohio.gov to complete a change in rating.

(b) Electronically submit the registration in preparation for the desk review and the verification visit.

(2) If a child care program wishes to change its star rating, and its star rating expiration date is within six months of the request, the child care program shall submit a request for a change with its renewal.

(D) Renewing a star rating and submitting the annual report.

(1) A child care program shall request to renew its rating by logging ontohttps://oclqs.ohio.gov.

(a) If the renewal registration is not submitted sixty days prior to the star rating expiration date, the star rating shall expire on the expiration date.

(b) The child care program shall wait six months to submit the new registration if its star rating expires.

(2) A child care program shall complete and submit an annual report athttps://oclqs.ohio.gov.

(a) If the annual report is not submitted thirty days prior to the anniversary date of the initial star rating, the star rating shall be discontinued on the anniversary date of the star rating.

(b) Child care programs shall wait six months from the date the star rating is discontinued to submit a new registration.

(E) Star rating removals and reductions.

(1) A star rating shall be removed if the child care program receives a letter of intent to revoke a license from ODJFS.

(2) A star rating may be reduced or removed if ODJFS determines that the child care program has a six point serious risk noncompliance or an accumulation of twelve points within the previous twelve months as listed in appendix A to rule 5101:2-17-02 of the Administrative Code for ODJFS licensed child care centers and appendix B for licensed type A family child care homes.

(3) A star rated program whose star rating has been removed shall not display, disseminate or utilize any SUTQ marketing materials provided by ODJFS.

(F) Withdrawing from SUTQ.

(1) A child care program may withdraw from SUTQ by completing and submitting the JFS 01556 "Withdrawal Request From Step Up To Quality" (rev. 10/2013).

(2) A child care program may submit a new registration six months after it is notified by ODJFS that they have been withdrawn.

Effective: 10/01/2013
R.C. 119.032 review dates: 10/01/2018
Promulgated Under: 119.03
Statutory Authority: 5104.30
Rule Amplifies: 5104.30

5101:2-17-05 "Step Up To Quality" (SUTQ): appeals.

(A) A child care program may appeal the following:

(1) Denial of a star rating as a result of the desk review or verification visit.

(2) The award of a lesser star rating at the completion of the desk review or verification visit.

(3) The removal or reduction of a star rating as a result of serious risk noncompliances.

(B) A child care program shall complete and submit the JFS 01563 "Appeal Request for Step Up to Quality" (rev. 10/2013) within seven business days of the following:

(1) Notification of the star rating desk review results.

(2) Notification of the verification visit results.

(3) Notification of the removal or reduction of the star rating.

(C) The child care program shall receive a written decision of the appeal by the ODJFS.

(D) The child care program may not appeal a discontinued star rating as a result of the child care program failing to submit a renewal registration or an annual report.

Replaces: Part of 5101:2-17-03

Effective: 10/01/2013
R.C. 119.032 review dates: 10/01/2018
Promulgated Under: 119.03
Statutory Authority: 5104.30
Rule Amplifies: 5104.30
Prior Effective Dates: 7/1/09