5101:2-47-19 Foster care maintenance program reimbursability: payments, reimbursements, graduation expenses and personal incidentals.

(A) The reimbursement ceilings are found in the "Family, Children and Adult Services Procedure Letter" for all of the following categories:

(1) Minimum and maximum foster care maintenance (FCM) per diems for foster care homes.

(2) Supplemental special needs per diem.

(3) Supplemental exceptional needs per diem.

(4) Supplemental intensive needs per diem.

(5) Supplemental emergency placement per diem.

(6) Clothing.

(7) High school graduation.

(8) Personal incidentals.

(B) Per diem reimbursement for children's residential centers, group homes, maternity homes, residential parenting facilities, and purchased foster care homes is outlined in rule 5101:2-47-11 of the Administrative Code.

(C) Supplemental per diems related to difficulty of care are outlined in rule 5101:2-47-18 of the Administrative Code.

(D) Clothing expenses include clothing purchased during the first sixty days of initial substitute care placement as well as ongoing clothing needs as a result of growth, seasonal changes, or attrition.

(E) Graduation expenses are limited to those expenses directly related to the high school graduation event including, but not limited to, class rings, pictures, cap and gown cost, tuxedos, or prom gowns.

(F) Personal incidentals include, but are not limited to:

(1) Items related to personal hygiene.

(2) Cosmetics.

(3) Over-the-counter medications.

(4) Special dietary foods.

(5) Infant and toddler supplies (e.g., high chairs, diapers).

(6) Fees related to activities (e.g., boy/girl scouts).

(7) Special lessons (e.g., horseback riding).

(8) Graduation fees.

(G) Auxiliary payments for clothing or personal incidentals made by the Title IV-E agency directly for the child shall be reimbursed on a per child, per custody episode basis and shall not exceed the reimbursement ceilings set forth in the "Family, Children and Adult Services Procedure Letter" in effect on the date the child entered foster care. In the event a child remains in foster care in excess of one year, the clothing and personal incidentals ceilings will be updated on the anniversary of the date the child originally entered foster care to reflect the ceilings set forth in the current "Family, Children and Adult Services Procedure Letter."

(H) Auxiliary payments for graduation expenses made by the Title IV-E agency directly for the child shall be reimbursed per child and shall not exceed the reimbursement ceiling set forth in the current effective "Family, Children and Adult Services Procedure Letter."

(I) Payments for clothing, graduation expenses or personal incidentals made by the Title IV-E agency to the substitute care provider providing foster care home services may be included in the per diem payment as agreed upon in accordance with rule 5101:2-47-23.1 of the Administrative Code. The Title IV-E FCM reimbursement for a child, including the maintenance payment, clothing, graduation expenses and personal incidentals shall not exceed the per diem reimbursement ceiling for foster care homes and supplemental need per diems set forth in the current effective"Family, Children and Adult Services Procedure Letter."

(J) Payments for clothing, graduation expenses or personal incidentals made by the Title IV-E agency to the substitute care provider providing children's residential center, group home, maternity home, or residential parenting facility services may be included in the per diem payment as agreed upon in accordance with rule 5101:2-47-23.1 of the Administrative Code. The Title IV-E FCM reimbursement for a child, including the maintenance payment, clothing, graduation expenses and personal incidentals shall not exceed the current per diem reimbursement ceiling established for the substitute care provider from the single cost report filed in accordance with rule 5101:2-47-26.2 of the Administrative Code.

(K) Reimbursements made under this rule shall be claimed pursuant to rule 5101:2-47-15 of the Administrative Code and reimbursed at the same rate as Title IV-E FCM reimbursements provided such payments are equally available to a non-Title IV-E child as well as to a Title IV-E child. Reimbursements may be authorized for each child for whom Title IV-E FCM reimbursements are being made.

Effective: 09/01/2009
R.C. 119.032 review dates: 04/28/2009 and 09/01/2014
Promulgated Under: 119.03
Statutory Authority: 5101.141 , 5103.03 , 5153.166
Rule Amplifies: 5101.141 , 5103.03 , 5153.166
Prior Effective Dates: 4/1/86 (Emer.), 7/1/86, 7/2/87, 9/30/87 (Emer.), 12/27/87, 9/1/88, 9/1/89 (Emer.), 11/30/89, 9/30/90, 9/30/91, 9/1/92, 9/30/93, 12/17/94, 1/1/96, 5/1/98, 9/1/03, 1/1/07