5101:9-31-05 Workforce development fund.

(A) In administering the Workforce Investment Act (WIA) of 1998, 112 Stat. 936, 29 U.S.C.A. 2801, as amended, the Wagner-Peyser Act, 48 Stat. 113 (1933), 29 U.S.C.A. 49, as amended, the funds received pursuant to those acts, and the workforce development system, the director of the department of job and family services may make allocations and payment of funds for the local administration of workforce development activities established under Chapter 6301. of the Revised Code. The governor is authorized by the WIA of 1998, to reserve not more than fifteen per cent of the amounts allocated to the state under Title I of that act for adults, dislocated workers, and youth for statewide activities, and not more than twenty-five per cent of funds allocated for dislocated workers under Title I of that act for statewide rapid response activities.

(B) The director shall allocate to local areas all funds required to be allocated to local areas pursuant to the WIA of 1998. The director shall make allocations only with funds available on July first (state fiscal year) and October first (federal fiscal year). Program year (PY) funding allocations will be made available on July first and fiscal year (FY) funding allocations will be made available on October first annually.

(C) Local areas, as defined by either section 101 of the WIA of 1998,112 Stat. 936, 29 U.S.C.A. 2801, as amended, or section 6301.01 of the Revised Code, and subrecipients of a local area are required by section 6301.03 of the Revised Code to establish a workforce development fund, and the entity receiving funds is required to deposit all funds received under section 6301.03 of the Revised Code into the workforce development fund. All expenditures for activities funded under section 6301.03 of the Revised Code are required by that section to be made from the workforce development fund. Local workforce investment areas and subareas are required to record and report interest as earned income to the appropriate WIA program by program and fiscal year. Earned interest can only be used for workforce development fund activities and expenditures and must be held in the local account.

(D) WIA funding will be made available to a local workforce investment area through the area’s designated fiscal agent. WIA funding will be receipted by the designated fiscal agent in the workforce development fund and may only be used for allowable activities for adult, youth, and dislocated worker programs. Expenditures and receipts in the workforce development fund will be reported monthly on the JFS 01992, “Workforce Investment Act Fund Certification Sheet.” This report is due to the ODJFS on the twentieth of the following month.

(E) Direct administration of costs allocation by staff at a county department of job and family services (CDJFS) for WIA programs will take place through local agency staff participation in the random moment sample (RMS) time study as detailed in rules 5101:9-1-04, 5101:9-7-20, and 5101:9-31-01 of the Administrative code. Costs associated with providing direct service by the CDJFS shall be derived through staff participating in the quarterly income maintenance (IM) or social service (SS) RMS time study. The CDJFS will ensure the IM and SS RMS allocate cost pools within the public assistance (PA) fund. The CDJFS will administer costs allocated to WIA funds, as expenditures captured within the PA fund, based on the RMS, and will be transferred to the workforce development fund through a data subset transfer in the central office reporting (CORe) system. This transfer will occur at least once a quarter to ensure expenditures are recorded within the workforce development fund against WIA allocations. Reimbursement of WIA expenditures will only occur based on expenditures recorded within the workforce development fund.

(F) If a local workforce investment area board designates an agency other than a county department of job and family services as the administrative and fiscal agent, costs derived for administration and operation of these programs shall be through the RMS time study. Staff will participate in the WIA RMS time study from which results will be used to distribute costs in the WIA cost pool to the appropriate WIA program.

Effective: 06/15/2006

Promulgated Under: 111.15

Statutory Authority: 5101.02, 6301.03

Rule Amplifies: 5101.02, 6301.01, 6301.03