5101:9-4-09 Title IV-E direct contract costs.

(A) A public children services agency (PCSA) may claim costs for contractually purchased services incurred for allowable Title IV-E activities. Unlike other Title IV-E administration and training costs, which are claimed via random moment sample time study and calculated through a cost pool, Title IV-E contract costs are claimed as direct costs. All contract costs are established prior to contract execution.

A PCSA shall report the following types of Title IV-E contract costs as direct costs:

(1) Recruitment, study and certification of persons desiring to be foster parents;

(2) Recruitment, study, and supervision of persons desiring to be adoptive parents;

(3) Training of PCSA staff and short-term training of current or prospective foster or adoptive parents;

(4) Transportation of foster children ( transportation of foster children is limited to transportation provided by those other than foster parents; the cost of transportation by foster care parents is included in the foster care maintenance payment);

(5) Contracted services for eligibility determination; and

(6) Services of a prosecutor or private counsel.

(B) The Ohio department of job and family services (ODJFS) calculates federal financial participation (FFP) for each contract type on a county specific basis . ODJFS calculates the FFP quarterly. In some instances, the amount of the FFP paid will reflect apportionment of the amount paid to the vendor, provider, or PCSa sub-grantee by the applicable Title IV-E eligibility ratio prior to the computation of the actual federal share.

(C) A PCSA shall report Title IV-E contract costs for reimbursement on the JFS 02820 "Children Services Quarterly Financial Statement" as described in rule 5101:9-7-29 of the Administrative Code . ODJFS will reimburse the PCSA based on the quarterly FFP.

Effective: 09/03/2011
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 307.86
Prior Effective Dates: 3/28/88, 1/1/91, 9/30/93, 7/1/94, 9/1/95, 9/1/96, 4/3/98, 8/19/06