5101:9-4-09 Title IV-E direct contract costs.

(A) A public children services agency (PCSA) may claim costs for contractually purchased services incurred for allowable Title IV-E activities. Unlike other Title IV-E administration and training costs, which are claimed via random moment sample time study and calculated through a cost pool, Title IV-E contract costs are claimed as direct costs. All contract costs are established prior to contract execution.

A PCSA shall report the following types of Title IV-E contract costs as direct costs:

(1) Recruitment, study and certification of persons desiring to be foster parents;

(2) Recruitment, study, and supervision of persons desiring to be adoptive parents;

(3) Training of PCSA staff and short-term training of current or prospective foster or adoptive parents;

(4) Transportation of foster children (transportation of foster children is limited to transportation provided by those other than foster parents; the cost of transportation by foster care parents is included in the foster care maintenance payment);

(5) Contracted services for eligibility determination; and

(6) Services of a prosecutor or private counsel.

(B) The Ohio department of job and family services (ODJFS) calculates federal financial participation (FFP) for each contract type on a county specific basis. ODJFS calculates the FFP quarterly. In some instances, the amount of the FFP paid will reflect apportionment of the amount paid to the vendor, provider, or PCSA sub-grantee by the applicable Title IV-E eligibility ratio prior to the computation of the actual federal share.

(C) A PCSA shall report Title IV-E contract costs for reimbursement as described in rule 5101:9-7-29 of the Administrative Code. ODJFS will reimburse the PCSA based on the quarterly FFP.

Effective: 9/12/2016
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 307.86
Prior Effective Dates: 3/28/88, 1/1/91, 9/30/93, 7/1/94, 9/1/95, 9/1/96, 4/3/98, 8/19/06, 9/3/11