Chapter 5101:9-5 Reporting Systems

(A) The Ohio department of job and family services (ODJFS) compiles a statewide summary of the data reported on the “Title IV-E Foster Care Expenditure Report” (JFS 04280) for submittal to the federal government. This statewide summary is a part of the federal financial status report required to receive Title IV-E foster care maintenance (FCM) reimbursement.

(B) The JFS 04280 is required from public children services’ agencies (PCSA) having responsibility for administering the Title IV-E FCM program.

(C) The JFS 04280 is a quarterly report due on the twentieth of the month following the report quarter: April twentieth, July twentieth, October twentieth, and January twentieth.

(D) The department’s federal report is due prior to the end of these months; therefore, timely submittal of the reports by the PCSA is essential.

Effective: 06/05/2006

Promulgated Under: 111.15

Statutory Authority: 5101.02

Rule Amplifies: 5101.02

(A) The TANF reporting system is designed to capture TANF data regarding services, populations served and expenditures for all non-cash assistance TANF services.

(B) All prevention, retention, and contingency (PRC) and Ohio works first (OWF) support services must constitute “non-assistance” as set forth in section 5101.07 of the Revised Code.

(C) The TANF reporting system consists of two reporting mechanisms based on two primary service categories of “hard” and “soft” services:

(1) “Hard” services are benefits having cash value (e.g., rent payments) that are provided to clients either as PRC services or OWF support services. These services are reported through the client registry information system-enhanced (CRIS-E) at the time of service provision. The reporting categories, codes and service definitions for hard services are listed in CRIS-E/TANF “Hard” service reporting categories; and

(2) “Soft” services are services without cash value to the recipient (e.g., job training and education, after-school programs, etc.) that are provided to clients either as PRC services or OWF support services. Data on these services are collected through the TANF – “Web Reporting Tool” (WRT).Using the TANF-WRT mechanism, counties will report monthly data on soft services by service category, sub-category, numbers of individuals served, and service costs. TANF-WRT contains the details on the data requirements for PRC soft services and OWF soft support services. Soft services data is compiled on a monthly basis. Counties may submit the data on a monthly basis, or on a quarterly basis as long as it incorporates month-specific data and is submitted no later than forty-five days after the end of the quarter.

(D) Instructions for accessing the TANF-WRT by counties and/or service providers are included in the instructional materials attached to the TANF-WRT.

Effective: 06/05/2006

Promulgated Under: 111.15

Statutory Authority: 5101.02, 5101.07

Rule Amplifies: 5101.02, 5101.07