(A) The Ohio department of job and family services issues the IM allocation to the county department of job and family services (CDJFS) to meet matching fund requirements for administrative expenditures incurred in the administration of the disability financial assistance (DFA), food assistance (FA), medicaid program and the state children's health insurance program (SCHIP). The Ohio department of job and family services (ODJFS) establishes a budget for the IM allocation for each CDJFS. The ODJFS enters each CDJFS's aggregate budget in the county finance information system (CFIS).
(B) The funding for the IM allocation consists of one hundred per cent state funds, and is in addition to the county mandated share required by section 5101.16 of the Revised Code and detailed in rule 5101:9-6-31 of the Administrative Code.
Federal medicaid administration (MA) funding, federal SCHIP and federal FA administration funding is passed through to the CDJFS at the federal financial participation (FFP) rate of fifty per cent. The IM allocation shall be used by the CDJFS as the nonfederal match for FA, SCHIP and MA expenditures. In the event that a CDJFS's IM allocation is exhausted prior to the end of the state fiscal year (SFY), the CDJFS shall be required to provide local nonfederal funds to be used as MA, SCHIP and FA match.
(C) The IM allocation is issued on a SFY basis, July first through June thirtieth. All expenditures incurred during the SFY must be liquidated no later than the end of the three-month liquidation period of July first through September thirtieth.
(D) ODJFS uses the following methodology to distribute available IM funds.
(1) Thirty per cent is based on county population less than one hundred per cent of the federal poverty level utilizing the most recent calendar year (CY) data from the U.S. bureau of census.
(2) Thirty per cent is based on county population less than two hundred per cent of the federal poverty level utilizing the most recently available CY data from the U.S. bureau of census.
(3) Thirty per cent is based upon the county's "adjusted recipients." The number of adjusted recipients is equal to the total of the categories of non-public assistance FA recipients, DFA recipients and disability medical assistance (DMA) recipients, adult medicaid recipients, healthy start recipients, SCHIP recipients, TANF-related medicaid recipients, and TANF recipients.
(4) Five per cent is based upon the county's average unemployment rate as compared statewide in the same category, utilizing the most recently available report month.
(5) Five per cent is based upon the county's poverty rate. A county's poverty rate is identified as the percentage of the county's population living at or below the federal poverty level.
(E) Upon completion of the steps in paragraph (D) of this rule, a 0.03 per cent adjusting factor is used to increase or decrease the funding based upon the county difference to the statewide average per capita income.
(F) ODJFS caps the formula-calculated allocation amounts at a nine per cent increase and decrease from the previous SFY. If a decrease or increase in the statewide amount results in counties' allocations fluctuating more than nine per cent, ODJFS will not apply the formula, but will decrease or increase each county's previous SFY allocation by the percentage of change to the statewide amount.
(G) The CDJFS may code the following expenditures against this funding.
(1) DFA may be coded at one hundred per cent of the total expended amount;
(2) Nonfederal share of FA administration as contained in division 5101:4 of the Administrative Code may be coded at fifty per cent of the total expended amount including excess FA employment and training expenditures as detailed in rule 5101:9-6-09 of the Administrative Code;
(3) Nonfederal share of MA may be coded against the IM allocation at fifty per cent of the total expended amount. Nonfederal share of MA includes:
(a) Non-emergency transportation (NET) administration as contained in Chapter 5101:3-24 of the Administrative Code;
(b) Managed health care program (MHCP) as contained in Chapter 5101:3-26 of the Administrative Code;
(c) Supplemental security income (SSI) administration as contained in rule 5101:1-5-60 of the Administrative Code; and
(d) Pregnancy related services and transportation (PRST) administration as contained in rule 5101:3-4-10 of the Administrative Code;
(e) Healthchek administration as contained in rule 5101:3-14-01 of the Administrative Code;
(f) Mental health and developmental disabilities administration .
(4) Nonfederal share of SCHIP may be coded against the IM allocation at fifty per cent of the total expended amount.
(H) The CDJFS may provide all or a portion of its IM allocation to the child support enforcement agency (CSEA) for use in meeting matching fund requirements for the Title IV-D program or to reimburse the county for administrative expenditures incurred in the administration of the child support program.
(1) The CDJFS will submit draw requests and report the transferred amount as expenditures using codes established in CFIS for this purpose.
(2) The CSEA will report receipt of the transferred amount using codes established in CFIS for this purpose..
(I) A CDJFS and CSEA shall report expenditures as described in rule 5101:9-7-29 of the Administrative Code.
(J) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 5101.54, 5111.01, 5115.03
Prior Effective Dates: 6/2/79, 7/1/80, 8/24/81, 7/1/83, 1/7/85 (Emer), 9/29/85, 10/1/85 (Emer), 12/22/85, 1/2/86, 7/1/87, 9/11/87, 10/6/87 (Emer), 12/24/87, 1/26/88 (Emer), 4/28/88, 1/7/89, 11/23/91, 2/22/93, 8/30/97, 1/26/98, 7/2/02 (Emer), 9/28/02, 2/20/04, 2/5/06, 10/24/08, 7/20/09, 12/18/09, 1/9/11