5101:9-6-08.10 Temporary assistance for needy families (TANF) summer youth employment program allocation.

(A) The Ohio department of job and family services (ODJFS) is allocating TANF funds to eligible county departments of job and family services (CDJFS) to enhance or develop local TANF summer employment programs for youth. The catalog of federal domestic assistance (CFDA) number for this allocation is 93.558.

(B) An eligible CDJFS shall utilize this funding to continue current TANF summer youth employment programs or begin new programs that enable youths from low-income TANF eligible families to gain valuable work experience while earning an income to help meet basic needs.

(1) ODJFS will provide funding only to a CDJFS that expressed interest in the TANF summer employment program for youth in accordance with the timeframes and processes defined by the ODJFS office of family assistance (OFA) .

(2) The CDJFS shall amend its prevention, retention, and contingency (PRC) county statement of policies as described in Chapter 5108. of the Revised Code. ODJFS OFA will review each county statement of policies and notify the ODJFS office of fiscal and monitoring services (OFMS) of counties approved for allocations.

(C) ODJFS will determine allocation amounts for each county approved by OFA by applying the methodology currently utilized to calculate the regular TANF allocation as outlined in rule 5101:9-6-08 of the Administrative Code.

(D) The OFA will communicate the beginning date of the program each fiscal year. ODJFS will communicate the funding and liquidation periods for this allocation through the county finance information system (CFIS). The CDJFS must expend funds by the end of the funding period and disburse and report expenditures no later than the end of the liquidation period. ODJFS will make TANF funds available to the CDJFS for recruitment, outreach activities, and services .

(1) Applicable costs must be in compliance with federal and state law and regulations, including TANF requirements, and may include the following:

(a) Payments to employers for wages and fringe benefits (excluding health benefits);

(b) Payments to third parties to administer the program;

(c) Recruitment and development of employers for the program;

(d) Other ancillary services that are offered by the employer to the summer youth employment participants including:

(i) Work-related items such as uniforms, tools, licenses or certifications;

(ii) Case management activities related to the program; or

(iii) Job coaches and mentors;

(e) Worker compensation expenses;

(f) Payments to employers for training and supervision costs;

(g) Transportation; and

(h) Federal insurance contributions act (FICA) tax.

(2) The CDJFS may also claim employee costs incurred in the operation of the TANF summer youth employment program through the random moment sample (RMS) process as detailed in rule 5101:9-7-20 of the Administrative Code. Allowable activities include the following:

(a) Case management;

(b) Training and supervision of youth participants;

(c) Activities related to the recruitment and development of employers for the TANF summer youth employment program; and

(d) Administering payments to employers or third parties to help cover the cost of employee wages and benefits.

(3) The CDJFS may not claim the following activities for reimbursement under this allocation:

(a) Payments to employers for health insurance or health benefits; or

(b) TANF administration, as defined in rule 5101:9-6-08.8 of the Administrative Code.

(E) The CDJFS shall direct charge wage subsidy costs associated with the TANF summer youth employment program to the TANF allocation using the financial coding established and communicated by ODJFS.

(F) The CDJFS shall report expenditures on the JFS 02827 "Public Assistance Quarterly Financial Statement" as described in rule 5101:9-7-29 of the Administrative Code.

(G) The CDJFS shall complete and submit TANF summer youth employment program reports developed by the ODJFS OFA.

(H) The definitions, requirements and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Replaces: 5101:9-6- 08.4

Effective: 04/20/2013
Promulgated Under: 111.15
Statutory Authority: 5101.801
Rule Amplifies: 5101.801
Prior Effective Dates: 8/1/06, 10/29/07, 5/15/08, 6/4/10, 4/27/12