5101:9-6-16 Refugee social services program (RSSP) allocation.

(A) The RSSP allocation reimburses the county agency for services as detailed in rules 5101:1-2-40.2 to 5101:1-2- 40.4 of the Administrative Code and for administrative expenditures related to refugee social services program activities.

This allocation is based on the statutory language contained in section 412 (c)(1)(B) of the Immigration and Nationality Act (INA), which states that "funds available for the fiscal year for grants and contracts [for social services]...shall be allocated [among states] based on the total number of refugees (including children and adults) who arrived in the United States [Ohio] not more than thirty-six months before the beginning of such fiscal year...," or the time period used by the U.S. department of health and human services office of refugee resettlement to allocate refugee social services funds for a particular federal fiscal year (FFY).

(1) Funds distributed to eligible counties will be less any set aside established by the U.S. department of health and human services office of refugee resettlement.

(2) The Ohio department of job and family services (ODJFS) may hold back an additional five per cent of available funds for distribution to assist other counties identified to have refugee services needs or for discretionary programs to meet specific refugee needs.

(3) ODJFS will cap the total amount of hold back from the funding at ten per cent of the total grant.

(B) This allocation consists of one hundred per cent federal funds. The catalog of federal domestic assistance number is 93.566. Distribution of at least ninety per cent of available funds will occur to those counties with a yearly average of thirty or more refugee arrivals, based on U.S. department of state refugee processing center arrival data, adjusted for actual Ohio resettlement county. Counties with less than thirty refugee arrivals in the most recent four completed fiscal quarters (as published by the U.S. department of state refugee processing center) are not eligible to receive the funding. Funds not expended after two quarters may be redistributed to the remaining eligible counties as described in rule 5101:9-6-02 of the Administrative Code.

(C) ODJFS issues this allocation based on the anticipated revenue that ODJFS expects from the federal government based on grant award history. ODJFS may adjust the amount and/or the timing of the issuance of the allocation based on actual federal grants received. The funding period and liquidation period for this allocation will be communicated by ODJFS through the county finance information system (CFIS.) Funds must be expended by and reported within the liquidation period.

(D) The methodology used to distribute available funds to eligible counties is as follows:

(1) Forty per cent is based on data derived from the reported number of new refugee arrivals received by each county in the most recent four completed fiscal quarters (as published by the U.S. department of state refugee processing center).

(2) Twenty per cent is based on data derived from the reported number of new refugee arrivals and received by each county in the second and third most recent four completed fiscal quarters (as published by the U.S. department of state refugee processing center) and the number of asylees for the county matched in the most recent U.S. department of health and human services office of refugee resettlement social services asylee report.

(3) Thirty-five per cent is based on the county's number of cash assistance eligible refugee recipients as compared to the total number of refugee recipients for all eligible counties for the most recent four completed fiscal quarters.

(4) Five per cent is allocated equally among eligible counties as defined in paragraph (B) of this rule.

(E) The following expenditures and obligations may be properly charged against this allocation.

(1) Administrative expenses incurred in the administration of the social services component of the refugee social services program.

(2) Approved services provided to eligible refugees by the county agency or by contract as detailed in rules 5101:1-2-40.2 to 5101:1-2- 40.4 of the Administrative Code.

(F) County department of job and family services (CDJFS) expenditures shall be reported on the JFS 02827 "Monthly Financial Statement" as described in rule 5101:9-7-29 of the Administrative Code. Contract or vendor agreement purchased services expenditures may be obligated to the final day of the funding period. Obligations must be liquidated and reported on the JFS 02827 as actual expenditures no later than three months after the last day of the funding period.

(G) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Effective: 05/16/2011
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 5101.02
Prior Effective Dates: 12/27/80, 12/27/81, 12/27/82, 11/23/91, 2/17/97, 1/26/98, 3/2/98, 7/2/02 (Emer), 9/28/02, 2/20/04, 2/5/06, 9/30/06, 7/13/08, 6/9/09, 4/9/10