(A) The Ohio department of job and family services (ODJFS) issues funding to public children services agencies (PCSAs) that participate in CWEL activities. CWEL activities are coaching, mentoring, shadowing, and peer-to-peer networking activities that facilitate the implementation of best child welfare practices. CWEL activities develop staff skills and capacities and address relevant administrative, organizational, community and service issues.
(B) CWEL funding consists of one hundred per cent state funds. Additional federal funding may be available for reimbursement of expenditures specified in paragraph (E) of this rule. ODJFS will notify counties if additional funding is available.
(C) ODJFS reimburses PCSAs for CWEL events that take place from January first through December thirty-first of each year.
(D) CWEL events
A CWEL event is an organized gathering hosted by a PCSA that is participating in one of the following:
(1) Alternative response approach;
(2) Permanency roundtables as described in rule 5101:9-6-65 of the Administrative Code;
(3) A special or one-time event that ODJFS identifies through written notice as supporting the purpose of CWEL activities as defined in paragraph (A) of this rule; or
(4) Any other pre-approved best practice innovation identified by ODJFS.
(E) PCSAs may receive reimbursement for the following CWEL expenditures if the PCSA receives prior approval from the ODJFS office of families and children (OFC):
(1) Pre-visit preparation and planning for hosting a CWEL event;
(2) Hosting a CWEL event; and
(3) Participating in a CWEL event. A host PCSA may not be paid for its own staff participating in a CWEL event that it is hosting.
(F) A PCSA receives reimbursement when:
(1) The PCSA submits and obtains approval of an invoice for reimbursement to the ODJFS OFC; and